User manual TOSHIBA FS-3600 GSS STORE

[. . . ] Global Stock System GSS STORE OWNER'S MANUAL TEC America, Inc. ______________________________________________________ ______________________________________________________ TEC AMERICA, INC. 90-DAY LIMITED WARRANTY FS-3600 GSS-STORE SOFTWARE BEFORE USING THIS PRODUCT, YOU SHOULD CAREFULLY READ THE FOLLOWING TERMS AND CONDITIONS. IF YOU DO NOT AGREE WITH THEM, YOU SHOULD NOT USE THIS PRODUCT AND SHOULD PROMPTLY RETURN THE PRODUCT TO THE SELLER. warrants this product to be free from defects in materials and workmanship for a period of 90 days from the date of purchase from an authorized TEC AMERICA, INC. [. . . ] This will generate a complete Order based on the users decisions at this stage. Once the Order has been entered it is possible to print the Order out to be sent to the supplier. The outer on Order field for each of the products is updated, when an Order is placed, allowing reporting of items on ordered. DELIVERY SECTION If the information is entered as an Order this information can then be recalled at the Delivery stage, and the quantity received can then be entered as necessary. Alternatively if the goods have arrived with a Delivery Note, and there was no Order previously entered the information can be entered directly at the Delivery stage bypassing the Order stage. When the Delivery is committed the current stock levels are increased. PURCHASE SECTION Deliveries entered can be recalled when the Purchase invoice arrives, allowing any changes in the cost prices to be entered, a Purchase invoice can be printed out if required. This option is also ideally used if stock arrives into the building without previously being ordered and the cost prices are known. This would ensure both the stock of the item and the costing are updated simultaneously. TRANSFER SECTION This section is used to move stock holding between Locations. The stock quantities will be deducted from one Location and added to another. WRITE OFF SECTION This is used for removing items from stock that are used but not sold. REVIEW INVOICES This is used for reviewing historically, paid invoices. Once an invoice is completed, it is stored and available for view within this option. 38 ______________________________________________________ STOCK MANAGEMENT The system can provide a very simplistic or sophisticated order system depending on the nature of the business. Stock's arrival into the established can be covered in three ways METHOD 1 - USING RECOMMENDED ORDER Order The suggested order information is generated based on the following rules. Current Stock is less than the Re-Order Level entered for each product Current Stock is less than the Re-Order Level and recommended to max stock levels. Current Stock based on usage per day is insufficient to meet the days stock need, recommend the required amount to maintain stock levels. Current Stock based on usage per day is insufficient to meet the days stock need, recommended the required amount to max stock levels. This updates the current stock for each product and removes the item from the on Order list. NOTE: Backorders are not possible, the item(s) needed to be on backorder will have to be re-ordered or entered at the time of the Stock Purchase. When the invoice arrives the cost prices are entered against the Delivery. This updates the costing of the products. Or Or Or Deliver Invoice METHOD 2 - USING MANUAL ORDERING Order Deliver Enter the details of the products to be ordered. [. . . ] `MaxRetries' controls how many attempts GSSEvent will try the event and `TimeBeforeRetry' gives the time in minutes that the retry event should be inserted into the timetable after the failure. The log of failed events will only show the last failed event after all OnFailure events and maximum retries has been exhausted. 86 ______________________________________________________ BACKUPS It is highly recommended that you back up your data directory on a regular basis. These can then be used to restore GSS Store in case of serious PC failure, resulting in data loss. To back up the data directory you can use one of many backup utilities like Microsoft Backup, which comes with all copies of Microsoft Windows. [. . . ]