User manual ROYAL UR30080

[. . . ] We've worked hard to make it a thorough and easy-to-use time and attendance system. We're sure it will cut your payroll processing time by hours and virtually eliminate mistakes. Before you start, we suggest you use Windows Explorer to locate the "readme. txt" file on the CD. The file contains a list of the other useful (and essential, in some cases) software on the CD as well as late-breaking release notes. How does the system work? TimePilot stations are connected by cable to a communications adaptor that is attached to a USB port on your personal computer. [. . . ] An employee's shift starts at 8 a. m. , but he arrives at 7:40, clocks in and reads the newspaper until 8 a. m. His clock-in transaction will be recorded at 7:40 a. m. , but for payroll calculation purposes the TimePilot software will consider that he started work at 8 a. m. This function allows you to set up systems of bonuses and penalties for time worked on various days. They can be in the form of minutes added or subtracted to an employee's work hours or a fixed number of dollars added or subtracted for a certain number of minutes worked. There can be more than one Bonus/Penalty policy and up to two of the policies may be applied to an individual employee in their Employee Profile. Click on "Setup" at the top of the screen, then choose "Bonus/Penalty Setup" from the drop-down menu. TimePilot User Manual 23 3. 5. 6. To create a new policy, click "Add, " give the policy a name and click OK. Choose the type of bonus/penalty (Bonus/Penalty of Time or Bonus/Penalty of Pay) at the bottom of the box. Choose the day(s) of the week the policy will be in effect by clicking the checkboxes, then enter the amount of the bonus/penalty (in minutes or dollars, depending upon your choice in step 4) and the number of minutes that must pass before the bonus/penalty will take effect. Click OK. Example One company that uses this function requires any employee who works more than an hour in a day to clock out and then shower before going home. The company sets up a bonus of 15 minutes for each employee who works more than 60 minutes in a day--the 15 minutes of extra pay means that employees get paid for their time showering. TimePilot User Manual 24 Using In/Out Manager Getting started The In/Out Manager shows at a glance whether an employee is at the facility. To start Transaction Manager, make sure the TimePilot software has been installed, then double-click TimePilot Program Manager icon on your desktop and click the Transaction Manager button. Type your password in the popup box, and Transaction Manager will start. Transaction Manager opening screen Down the left side of the opening screen is a list of all employees in the TimePilot database. On the right side of the screen are the Current Transactions in chronological order, from oldest to newest. This is a list of all the transactions--clock ins, clock outs, etc. --that have been recorded since the last pay period was extracted. If you set up several companies during the software setup process, you'll notice that all the employees from all the companies are included. To learn more about this screen, the following pages guide you through each component of the Transaction Manager screen, including: The menu bar The Quick buttons The employee list The transaction list TimePilot User Manual 27 The menu bar Across the top of the screen are five drop-down menus: File, Periods, Reports, Edit and Help. Here's a summary of each menu's options (note: "grayed out" options on the screen are not available): File · · View: If you click on an employee's name, then View, a calendar showing the employee's worked hours will pop up. Export to Payroll Software: If you've installed any of the export programs that came with the TimePilot software, you'll find them here. After you've extracted your pay period and made any corrections or changes to the time and attendance data, you'll use this function to "convert" the data to a format that your payroll software or service can understand. (To install an export format, place the TimePilot CD in your CD drive and click the "Install Export Formats" button on the introductory screen. You can also download the most up-to-date list at our web site: http://www. timepilot. com. ) Import/Export Transaction Data: This function allows you to save TimePilot time and attendance data in a file ("export") and e-mail the file to another TimePilot user or receive a data file ("import") and work with the data from another user. [. . . ] Copyright laws and international treaty provisions protect the Licensed Material. Therefore, you must treat the Licensed Material like any other copyrighted material. You may not copy the printed materials accompanying the Licensed Material. Dual-Media Licensed Material: You may receive the Licensed Material in more than one medium. [. . . ]