User manual RICOH FAX 3900L

[. . . ] Before You Use This Machine Before you can send or receive fax messages, please take about 30 minutes to set up your machine. Set up your machine using the following procedures. Keep going. . . COVER_EN. pm6 1 9/18/00, 1:29 PM Installing the Toner Cassette 3. Hold the toner cassette as shown in the illustration and set it in the machine. Make sure that the pins (marked with "p" in the step 4 illustration) on either side of the toner cassette slide along the guides inside the machine. 1 direction indicated by the arrow and open the front cover. Note T If you do not pull the lever, only the operation panel will open. 1. [. . . ] · With Memory Transmission, the alarm sounds as soon as the document has been scanned. If you press the {Stop} key while the BLANK DOCUMENT message is shown, the "Cancel Trans. " display appears. · You can turn Blank Sheet Detect on or off with the User Parameters. · This feature is not supported in Copy mode. 3 35 Smt4EN-Ad-F_FM. book Page 36 Monday, September 18, 2000 11:17 AM Other Transmission Features More Transmission Functions The following functions are useful when transmitting documents. Checking the Transmission Result Unless otherwise indicated, the automatic printing of these reports can be turned on or off by changing the bit of the user parameters. You can confirm successful transmission with the Communication Result Report or the Communication Failure Report for Memory Transmission, and the Immediate Transmission Result Report for Immediate Transmission. If Memory Runs Out While Storing a Document 3 If you run out of memory while storing a document. (free space reaches 0%), scanning stops and the following display will appear: "Memory is Full. Remove the document from the auto document feeder, press 0 or 1 to select "Transmit" or "Delete", and then press the {OK} key. Stored Pages hi/OK [Transmit] Delete "Transmit" - Send the pages of the document stored in memory. "Delete" - The entire document is erased from memory and the machine returns to the standby mode. Reset the document in the auto document feeder and send it using Immediate Transmission. y Communication Result Report Turn on the Communication Result Report if you want a report to be printed after every transmission. y Communication Failure Report If you turn the Communication result Report off, the Communication Failure Report will be printed when a communication fails. y Immediate Transmission Result Report Turn on the Immediate Transmission Result Report if you want a report to be printed after every successful Immediate Transmission. 36 Smt4EN-Ad-F_FM. book Page 37 Monday, September 18, 2000 11:17 AM More Transmission Functions Broadcasting Sequence If you dial several destinations for the same message (Broadcasting), the messages are sent in the order in which they were dialed. If the documet could not be transmitted, the machine redials that destination after the last destination specified for Broadcasting. For example, if you specify four destinations, A through D for Broadcasting, and if the lines to destinations A and C are busy, the machine dials the destinations in the following order: A, B, C, D, A, and C. Broadcasting: Checking Progress To check which destinations the fax message has been sent to so far, print the TX file list. (See P. 18 "Printing a File List". ) Auto Redial If a document cannot be transmitted because the line is busy or due to a transmission error, redialing is done twice at 1-minute intervals for Immediate Transmission, and four times at 5-minute intervals for Memory Transmission. (The redialing interval and number of retries may vary according to country. ) If redialing fails, the machine cancels the transmission and prints the Communication Result Report or Communication Failure Report. See P. 40 "Communication Result Report (Memory Transmission) (Switch 03, Bit 0)", and P. 40 "Communication Failure Report (On if Communication Result Report is Off) (Switch 03, Bit 0)". 3 Sending a Fax Straight Away When you wish to send a fax straight away, use Immediate Transmission. If a Memory Transmission is in progress, the display will switch to transmission standby and as soon as the current transmission has finished, the Immediate Transmission will start automatically. (See Chapter 2, "Immediate Transmission" in the Basic Features manual. ) If you are already sending to more than one destination with Memory Transmission and your document has already been scanned in, Broadcasting is interrupted to allow the Immediate Transmission to be sent. However, if a transmission other than the current transmission is on standby, that document is sent first causing your Immediate Transmission to take a little longer. 37 Smt4EN-Ad-F_FM. book Page 38 Monday, September 18, 2000 11:17 AM Other Transmission Features Batch Transmission This feature will save communication costs if you often send more than one message to the same location. If various people in your office send messages to the Tokyo branch office, sending all these messages on separate calls can be expensive. You can further cut costs by sending out batches during off-peak hours. To do so, simply create Keystroke Programs that use Send Later to send to those common destinations. [. . . ] If the advice provided below does not solve the problem, contact your service representative. Message Network Error Network Error [10-45] Causes and Recommended Actions · DNS server's IP address is not registered. Network Error Network Error [10-60] · Cannot find the POP server. Network Error Network Error Network Error [10-62] · Cannot login to the POP server. Network Error Network Error [10-74] · No E-mail address is set for the fax machine. [. . . ]