User manual PEACHTREE SOFTWARE PEACHTREE COMPLETE ACCOUNTING 7.0 GETTING STARTED GUIDE

[. . . ] Getting Started Guide For Peachtree Complete Accounting ® RELEASE 7. 0 Registration and Technical Support Information To register your Peachtree Accounting product: To purchase a Peachtree Support plan: Internet web site 1-800-718-1592 1-800-247-3224 http://www. peachtree. com Copyright Information in this document is subject to change without notice. Company names, and data used in examples herein are fictitious unless otherwise noted. No part of this document may be reproduced or transmitted in any form or by any means without the express written permission of Peachtree Software, Inc. Printed in USA Peachtree Complete Accounting Getting Started Guide Release 7 First Edition, May 1999 This document, the associated software, and the associated online documentation are the property of Peachtree Software and are loaned to the user under the terms of the Limited Use License Agreement. [. . . ] To determine if you still have items remaining on order after you have posted a sales invoice, look at the Sales Order or Sales Backorder report. 131 3 Tutorials Getting Started Guide · In accrual-based companies, entering typical invoices debits the accounts receivable subsidiary, and distributes the offsetting credit to the applicable income and sales tax payable accounts. If inventory items are used, inventory accounts are credited and cost of goods sold accounts debited. If you want to look at a graphical overview of all outstanding invoices from customers, use the Collection Manager's Graph level. To zoom in on all outstanding invoices by aging bracket, use the Collection Manager Bracket level. If you want to view all outstanding invoices for just one customer for an aging bracket, use the Collection Manager Detail level. · Now that you have been introduced to the Accounts Receivable module of Peachtree Accounting, you are ready to proceed to Lesson VI--Payroll. 132 Lesson VI--Payroll Beginning the Lesson Lesson VI--Payroll Tu In this lesson, you'll learn about processing payroll with Peachtree Accounting. You will learn how to: · Store constant information about standard payroll fields and payment methods in Default Information and in the Maintain Employee file Enter paychecks Run a Payroll Register report to verify payroll entries Print payroll checks Analyze employee earnings · · · · In this lesson, we're also going to see how Default Information fits into the flow of tasks in Peachtree Accounting. Estimated Lesson Time: 30 Minutes Beginning the Lesson If you are continuing from Lesson V, skip this section and proceed with the lesson. If you are just starting the lesson, do the following: 1 2 3 Start Peachtree Accounting and open up the sample company, Bellwether Garden Supply. Peachtree displays the Maintain Global Options window. You need to make sure that the tutorial global options are set up properly. 4 In the Accounting tab, do the following: · · · Select Manual Decimal Entry and 2 as the number of decimal places. Clear the Hide General Ledger Accounts option for all modules (Accounts Receivable, Accounts Payable, and Payroll). Select the "Recalculate cash balance automatically in Receipts and Payments" option. 133 3 Tutorials Getting Started Guide 5 In the General tab, do the following: · · Make sure the Line Item Entry Display option is set to two lines. Select both Smart Data Entry options by putting check marks in the "Automatic field completion" and "Drop-down list displays automatically" check boxes. You could possibly have other global options selected as well. However, the above options are the only ones that directly affect this tutorial. 6 When finished, select OK to close the Maintain Global Options window. Payroll Tasks Processing payroll in Peachtree Accounting is, at most, a five-step process. Task Employee Defaults Maintain Employees/Sales Reps Payroll Entry (or Select for Payroll Entry) Print Payroll Checks Reports Procedure Set up company standard payroll information and define payroll fields Set up individual employees, pay rates, and special deductions Enter paycheck information for a specific pay period Print employee paychecks Print Earnings reports, 941 forms, and W-2 forms You may use all five steps, or, in some cases, only a couple, depending on how much payroll information you intend to track and/or use. 134 Lesson VI--Payroll Default Information Default Information Default information is an important part of running your business efficiently with Peachtree Accounting. Setting up default information allows you to enter data easily while also being consistent. 1 From the Maintain menu, select Default Information, and then Employees. The Employee Defaults window displays four folders. Each area allows you to set up standard information that will make your payroll processing as automatic as possible. We'll look at some of this information. 2 Select the EmployEE Fields tab. 135 3 Tutorials Getting Started Guide Payroll Fields Using payroll fields, you can track 401(k) contributions, tips, employee taxes, and employer taxes. You can even set up non-dollar amounts, like vacation hours, to be updated each pay period. Payroll fields are holding places for any amount that must be updated by payroll processing. Our sample company deducts Social Security, federal income tax, Medicare, and state income taxes, all of which are calculated by Peachtree Accounting based upon the appropriate tax table. The General Ledger accounts affected by payroll checks are generally liability accounts set up specifically to handle these kinds of deductions. You can set up allowances, such as a gas allowance, that is manually entered for an employee paycheck when applicable. [. . . ] If you intend to try the conversion again, you must rename your QuickBooks company. Rename a Company in QuickBooks 1 2 3 Start QuickBooks and open your company. In the Legal Name field, enter a different company name for your QuickBooks company. Peachtree Accounting first uses the "Legal Company Name, " then the "Company Name" of your QuickBooks company when converting the data. 4 When finished, select OK. Close the company and try the conversion once again. After your company is converted to Peachtree Accounting format, you can change the company name in Peachtree to anything you choose. Troubleshooting Error Messages If you receive an error message during the conversion process, select the Help button when the message displays. Peachtree Accounting `s online Help provides information about the message and possible solutions to correct the error. [. . . ]