User manual PALMONE TUNGSTEN W

[. . . ] Handbook for PalmTM TungstenTM W Handhelds Copyright © 2002 Palm, Inc. HotSync, MultiMail, PalmModem, and Palm OS are registered trademarks, and the HotSync logo, Palm, the Palm logo, Palm Powered, and VersaMail are trademarks of Palm, Inc. uses the Bluetooth trademark under express license from Bluetooth SIG, Inc. , U. S. A. All other brand names are trademarks or registered trademarks of their respective owners. Disclaimer and Limitation of Liability Palm, Inc. [. . . ] By default, Smart Addressing is selected in VersaMail Preferences. To use Smart Addressing to address a message: 1. Once the name is recognized from your Address Book, the name and e-mail address are automatically completed on the recipient list. For example, if you have a Joe Smith and a Joan Smith in your Address Book (and no other names starting with J), once you type "Joe, " the entry "Joe Smith" is completed with the correct e-mail address. 3. Tap Done. 197 Chapter 17 Using PalmTM VersaMailTM Personal E-mail Software Turning Smart Addressing on or off You can turn Smart Addressing on or off in VersaMail Preferences. By default, Smart Addressing is turned on. To turn Smart Addressing on or off in VersaMail Preferences: 1. In the Inbox, press Command + R. + Menu , tap Options, and Alternately, in the Inbox, press Function then tap Preferences. 2. Tap Advanced. 3. Tap the Enable Smart Addressing check box if it is not selected. Press Function + Enter , or tap OK. 4. Composing and sending e-mail After you enter your recipient addresses, you can compose the rest of the e-mail message. To compose the rest of the e-mail and send it: 1. Tap the Subject field and enter the subject of your e-mail. 198 Getting, sending, and managing e-mail 2. Tap the area below the Subject line and enter the text of your e-mail. To access the editing features available on the Edit menu, press Function + Menu . The first character of each sentence is automatically capitalized for you. 3. (Optional) Press Command + A (alternately, tap the Options menu and select Add Attachments). Tap one of the following to send the e-mail: Send 4. Sends the e-mail immediately. (Alternately, press Command + Y. ) Stores e-mail in the Outbox so you can compose e-mail offline and then send all e-mail during one connection with the server. The connection to the mail server is truncated and all the e-mail in the Outbox is delivered. Outbox TIP You can also tap Save To Drafts from the Options menu (or press Command + W) to save this message in the Drafts folder rather than sending it. Completing drafts If you are composing an e-mail message and you exit the VersaMail application before tapping Outbox, Send, or Cancel, the e-mail automatically moves to the Drafts folder. To finish editing the e-mail, tap the folders pick list and select Drafts. You can also delete the e-mail in the Drafts folder. 199 Chapter 17 Using PalmTM VersaMailTM Personal E-mail Software Attaching a personal signature You can include a personal signature, such as your name, e-mail address, and telephone number, to each e-mail you send. To create a personal signature: 1. Press Command + R. + Menu , tap Options, and then tap Alternately, press Function Preferences. 2. Tap Signature. 3. Tap the Attach Signature check box to select it. 4. Press Function + Enter , or tap OK. 200 Getting, sending, and managing e-mail Forwarding e-mail You can quickly forward e-mail messages from any folder other than the Outbox folder. To forward e-mail: 1. 3. Tap the folders pick list and select the folder that contains the e-mail. Press Command + F. Alternately, tap the Forward button. Tap Forward 4. See the procedure for creating new e-mail earlier in this chapter for more information on addressing messages. 6. Press Command + Y (alternately, tap Send) to send the message, or tap Outbox to store it in the Outbox. 201 Chapter 17 Using PalmTM VersaMailTM Personal E-mail Software Replying to e-mail You can reply to an e-mail as you are reading it, or start the reply when viewing messages in the folders list view. To reply to an e-mail that you are reading: 1. Press Command + O. Alternately, tap Reply. 3. In the Reply Options dialog box, select options for replying to the sender only or to all e-mail recipients, and for including original message text. 4. 5. Press Function Enter a reply. + Enter , or tap OK. 6. Press Command + Y (alternately, tap Send) to send the message, or tap Outbox to send it later. 202 Getting, sending, and managing e-mail To reply to an e-mail from the folders list: 1. On the message screen, press Right on the navigator to move to and open the Options menu. Press Down on the navigator to move to the Reply option, and then press Select to select this option. TIP Alternately, you can tap the folders pick list, select the folder that contains the e-mail, tap the envelope icon next to the message, and then tap Reply on the pick list. 2. 3. In the Reply Options dialog box, select options for replying to the sender only or to all e-mail recipients, and for including original message text. 4. Press Function + Enter , or tap OK. The e-mail is addressed. 5. Enter a reply. 6. Press Command + Y (alternately, tap Send) to send the message, or tap Outbox to send it later. 203 Chapter 17 Using PalmTM VersaMailTM Personal E-mail Software Working with attachments You can easily download, view, and send attachments with e-mail messages. Viewing attachments on your handheld At times e-mail contains attached files, such as Microsoft Word or text files, that you want to view on your handheld. You can view the following attached files: vCard (. vcf) vCal (. vcs) Text (. txt) HTML (. html or . htm) This is an address. 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