User manual PALMONE TREO 680

[. . . ] Your Palm Treo 680 Smartphone User Guide TM Intellectual Property Notices 2006 Palm, Inc. Blazer, HotSync, Palm, Palm OS, Treo, VersaMail, and the Palm and Treo logos are among the trademarks or registered trademarks owned by or licensed to Palm, Inc. This product contains ACCESS Co. , Ltd. 's NetFront 3. 0 Internet browser software. Documents To Go is a trademark or registered trademark of DataViz, Inc. [. . . ] You can even send your notes and voice memos to a friend or colleague by attaching them to an email or multimedia message. Benefits Manage Word, Excel, PowerPoint, and PDF files on your smartphone Improve productivity by taking important docs, spreadsheets, and presentations with you Capture thoughts on the fly In this chapter Documents To Go Professional . 163 YOUR MEMOS AND DOCUMENTS 8 CHAPTER Documents To Go Professional NOTE The Palm Software Installation CD includes the Documents To Go desktop software. On your smartphone, the companion for Documents To Go is named Documents and it's already installed on your smartphone. Here are a few more examples of what you can do with Documents: Send and receive email attachments in Word, Excel, PowerPoint, and Acrobat file formats (DOC, XLS, PPT, and PDF). View Word, Excel, PowerPoint, and Acrobat files (DOC, XLS, PPT, and PDF). Create or edit a Word-compatible document or Excel-compatible spreadsheet on your smartphone, and then save it in the native DOC or XLS format. Create a PowerPoint presentation on your computer, use the Documents To Go desktop application to optimize the file for your smartphone, and then sync the file onto your smartphone to view it on the go. With the Documents application, you can take your important office info with you. You can carry, create, view, and edit Microsoft Word and Excel files directly on your smartphone. For example, you can open email attachments, files you download with the web browser, and files stored on an expansion card--as long as the files are in a supported format. If you install the Documents To Go desktop software (from the Palm Software Installation CD), you can use Documents To Go to transfer files from your computer to your smartphone when you synchronize. NOTE The Documents application does not support some editing functions, such as multiple font sizes and spell checking. 161 8 CHAPTER YOUR MEMOS AND DOCUMENTS TIP For more info on the Documents To Go application on your smartphone, go to www. dataviz. com. If you installed the desktop application from the Palm Software Installation CD, you can also click the Documents To Go icon on your computer, and then click Help. Install the Files application from the Palm Software Installation CD to easily browse and manage files on an expansion card. 2 Select the document you want from the list. TIP When you work on a file on your smartphone, you can save it to your smartphone or an expansion card. Open the File menu, select Save As, and then select the location where you want to save the file. TIP Memos Memos are a great way to store notes on your Treo 680. DID YOU KNOW?Each memo can include 4, 096 characters of text. Opening a document In the Documents application, you can view and open any Word, Excel, PowerPoint, or Acrobat (PDF) file on your smartphone or an expansion card that is inserted in the expansion slot. 3 Select Done. 162 YOUR MEMOS AND DOCUMENTS 8 CHAPTER important thoughts directly on your smartphone. Creating a voice memo When recording a voice memo, hold your smartphone with the screen facing towards you while speaking. 1 Press and hold the Side button on your smartphone while recording your memo. 2 (Optional) Enter a title for the memo. TIP TIP You can assign categories to your memos. Open the memo you want to change, select the category pick list at the top of the screen, and select a category. Deleting a memo 1 Open the memo you want to delete. 4 Select OK. You can also access Voice Memo, by pressing Applications and selecting Voice Memo. If you need to pause while recording, press and hold Center on the 5-way. Release the button to resume recording. TIP DID YOU KNOW? Voice Memo Voice Memo provides a place for you to record and play back notes and other You can use a voice memo as a ringtone. Highlight the voice memo in the list, open the Voice Memo menu, and then select Copy to Ringtone. 163 8 CHAPTER YOUR MEMOS AND DOCUMENTS Listening to a voice memo 1 Press Applications Voice Memo . [. . . ] See Glossary keyboard accessing alternate characters on 32 dialing with 43 entering information from 3233 illustrated 31 incremental searches from 44, 73 locking 41, 200 restoring factory defaults 198 keyboard backlight 32, 194, 208 Keyguard 200201 Keyguard Preferences screen 200, 201 Known Caller pick list 70 L Label color pick list 103 land lines 48 language selection screen 11, 21 language settings 11, 195, 215 laptops 182, 183 large attachments 236 Left button (navigator) 28, 29, 30 length functions 169 liability ii lightning bolts 13, 77 Li-Ion battery 244 See also battery links 99 See also web links List By option 60 list screens 28, 29 See also pick lists list view (applications) 197 listening to music 65, 136, 140 voice captions 132 voice memos 164 voicemail 49 Lithium Ion battery 244 See also battery Local button 183 locating chat sessions 101 contacts 44, 58, 73 specific characters 167 text 115, 167 location information 206 Lock & Turn Off option 204 280 INDEX lock codes 201 Lock Device dialog box 203 Lock icon 110, 133, 172, 177 Lock SIM check box 202 locking keyboard 41, 200 phone 201202 screen 201 Treo smartphone 202, 203 logging in to corporate servers 208 logic functions 169 looking up contacts 62 Lookup button 62 loops 216 losing information 189, 203, 217 passwords 203, 205 Lost Password option 205 low coverage areas 227 lowercase letters 32 M M4V files 132 Mac systems installing applications from 171 installing synchronization software on 20 installing to expansion cards and 172 removing applications and 173 requirements for 17 sending email and 81, 91 synchronizing with 23, 180, 184, 222, 223 transferring music from 138, 139, 140 uninstalling desktop software and 222 upgrading and 19 user folders on 214 magnet 8 mail. See email Mail Service pick list 83, 84 Manage Playlists command 141, 142 map (World Clock) 153 marking information as private 57, 204205 Mask Records option 204 masks 200, 204 mathematical functions 169 maximizing battery life 13, 207 Media application 136 media features 14 Media Player 137, 139, 140 memory 117, 149, 236 freeing 172, 236 memory slots (calculator) 169 memos See also Memos application; notes creating 162 deleting 163 recording 163 sending voice 98 truncated text in 227 Memos application changing fonts for 194 entering text in 162 opening 36, 162 overview 159 removing memos from 163 synchronizing information in 23 Memos button 162 menu items 29 Menu key 7, 30, 31 menu shortcuts 30 menus 29 INDEX 281 Message command 47 message icons 105 message lists 101 Message Tone pick list 104 Message validity period pick list 103 messages See also email; multimedia messages; text messages adding graphical elements to 97 adding multiple recipients for 63 arranging in folders 100 chat sessions and 101 checking status of 77 checking voicemail 76 creating 95, 97, 98 defining favorite buttons for 63 deleting 101, 102 displaying status of 105 displaying unread 77, 145, 150 including in alerts 103 invalid characters in 96 memory consumption and 237 paging from 95 previewing 98 retrieving voicemail 49, 76 saving 96 selecting phone numbers in 46 setting colors for 103 setting preferences for 102104 specifying priority settings for 98 storing 105 troubleshooting 231 Messages page (Preferences) 102 messaging 79, 231232 See also text messages Messaging application See also multimedia messages; text messages changing fonts for 194 creating chat sessions from 101 creating multimedia messages with 97 creating text messages with 95 customizing 102 deleting messages in 101 opening 36 overview 95 sorting messages in 100 status indicators for 105 viewing contacts from 57 viewing multimedia messages in 99 messaging applications 199 Messaging button 7, 35, 36 Messaging Inbox 28 messaging preferences 102 104 messaging services 1, 95 metric values 169 microphone 8, 51, 130 Microphone pick list 130 Microsoft Excel 79, 87, 161 Microsoft Exchange ActiveSync 94 Microsoft Exchange Servers 94, 145 Microsoft Office Manager See Documents application Microsoft Outlook. See Windows systems 282 INDEX Microsoft Word documents 79, 87, 161 minutes usage information (phone) 56 mirror 8 mismatched language setups 215 MMS messaging services 95, 231, 244 mobile networks 227 modems 118 Modify FDN command 202 monitoring phone status 75 Month View 145, 151 Move to command 134 moving around on screen 25, 27 moving through web pages 110, 116 MP3 files 138 MP3 formats 136 MP4 files 132 MPEG-4 formats 136 MPG files 132 multi-connector pin 8 multimedia files 97, 131, 132, 237 multimedia message icons 105 multimedia messages See also Messaging application addressing 97 attaching photos to 128, 133 attaching videos to 130, 133 attaching voice memos to 164 checking status of 77 creating 97 deleting 101 dialing from 46 displaying details of 100 downloading 103 memory consumption and 237 playing 99 previewing 98 requirements for 3 restrictions for 51 retrieving 77, 98 selecting alert tones for 104 selecting text in 100 sending 95, 98 setting delivery confirmation for 102 troubleshooting 231 viewing 99 multimedia messaging services 1, 95, 231 Multimedia Messaging System (MMS) 244 MultiMediaCard cards 185 music adjusting volume 141 answering phone calls and 47 changing playlists for 142 converting to MP3 formats 137, 138, 139 creating playlists for 141, 142 downloading 113 hands-free devices and 65 listening to 65, 136, 140 memory consumption and 237 pausing 141 playing 114, 140, 141 selecting 141 stopping 141 uploading 138 music files 113, 136, 138, 237 INDEX 283 music player. See Pocket Tunes music subscription services 137 Music_Audio folder 139 mute button 51 My Treo icon 241 N names email providers and 81 sorting on 101 synchronizing and 220, 243 naming categories 197 device 19, 220 email accounts 83 expansion cards 189 photo albums 127 photo groups 130 playlists 141 video albums 129 voice memos 163, 164 navigator buttons 7, 27 See also 5-way navigator Network Configuration options 104 network connection icon 120 Network Preferences page 103 networks 74, 227, 232 New Bookmark dialog box 111 New button 29 New Contact command 57 New Favorite command 62 New Favorites dialog box 62, 63 New Message dialog box 85, 86 Next Song button 140 No Service message 15, 76 No Service--SOS Only message 76 Normal mode (browser) 111, 116 Note button 58 notes adding 58, 149, 155 storing 162 notifications 49, 76, 92 See also alerts number formats 195 numbers calculator display options for 169 entering 32, 168 O offline synchronization 224 offline viewing (web) 111 OK button 29 online forums 241 online support (Palm) 241 opening Alert dialog box 167 application menus 29 applications 7, 35, 36, 52, 186 Applications View 35 Bookmarks View 111 Call Log 46 Dial Pad 43, 51 email applications 233 email attachments 161 files 161, 162 History list 115 HotSync manager 179 on-device documentation 241 Pocket Tunes 140 Quick Tour 241 web browser 36, 110 web pages 99, 116, 234 World Clock 153 operating system (smartphone) 17, 245 284 INDEX operating systems (PCs) 17, 215 Optimized Mode (browser) 109, 110 Option key 31, 32, 36, 244 Option key indicator 32 Option Lock indicator 32 Option Lock mode 32, 96 options in pick lists 30 Organize Favorites command 62, 64 organizer features 14, 42 Outbox 105 Outbox button 85 outgoing messages 105 Outlook caller IDs and 59 duplicate entries in 225 entering appointments and 146 incorrect time zones and 225 synchronizing with 16, 21, 23, 224, 225 time zones and 146 Outlook folders 225 overdue tasks 145, 150, 156 owner information 206 Owner Preferences screen 206 P page icon 105 Page View 112, 115, 116 paging 95 paired relationships. 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