User manual PALM VERSAMAIL 2.5

[. . . ] PalmTM VersaMailTM 2. 5 Personal E-mail Software Handbook Copyright © 2003 Palm, Inc. Graffiti, HotSync, MultiMail, the Palm logo, PalmModem, and Palm OS are registered trademarks, and Palm, VersaMail, and Zire are trademarks of Palm, Inc. uses the Bluetooth trademark under express license from Bluetooth SIG, Inc. , U. S. A. All other brands are trademarks or registered trademarks of their respective owners. Disclaimer and Limitation of Liability Palm, Inc. [. . . ] If the attachment is not downloaded, a paper clip icon will not appear even though the message was sent with an attachment. You must download the attachment for the paper clip icon to appear. Tap red paper clip icon to view attachment 3. Your options for working with a downloaded attachment vary according to the file type. Type Action Viewable file: text, Word doc, To Do task, HTML, graphic, and so on Tap the name of the attachment you want to view, and then tap View. If there are multiple viewers registered on your handheld for the attachment file type, either use the default viewer shown or select a viewer from the list. For example, if you have two photo viewing applications on your handheld and you select a photo attachment on the list, the Viewer pick list appears containing the names of the photo viewing applications. Tap the pick list and select the application you want to use to view the photo attachment. If there is only one viewer registered for the attachment file type, the viewer is shown without a list. Palm OS application or database file (. prc or . pdb) Tap the name of the attachment you want, and then tap Install. The file is installed automatically. Viewer pick list is displayed only if handheld has multiple viewers registered for attachment file type Button displays View or Install, depending on the attachment file type 76 Working with attachments 4. When you have finished viewing or installing the attachment, tap Done. This returns you to the Attachments dialog box, where you can select another attachment if you want to. If there is no Done button on the attachment screen, tap the VersaMail icon in the Applications Launcher to return to the Inbox of the account you were in. 5. When you have finished viewing or installing all attachments, tap Done in the Attachments dialog box. This returns you to the Message screen. Downloading large attachments Downloading and viewing a message with a single attachment that exceeds your maximum message size, or a message with multiple attachments whose total size exceeds your maximum message size, requires some extra steps. To determine if a message has an attachment or multiple attachments that exceed the maximum message size: s In the Inbox, tap the message title. More button indicates that message plus any attachments exceeds maximum message size If the message plus attachments exceeds the maximum message size, the More button appears on the Message screen. In the case of multiple attachments, if some of the attachments were downloaded completely, you see both the red paper clip icon (indicating fully downloaded attachments) and the More button (indicating incompletely downloaded attachments). To download a single attachment that exceeds the maximum message size: 1. Tap the More button. Tap More 77 Chapter 3 Getting, Sending, and Managing E-mail 2. Tap No to stop downloading and return to the Message screen. Tap Yes to continue downloading the entire message with attachment. 3. (Optional) Tap Cancel to stop downloading and return to the Message screen. When downloading is complete, the red paper clip icon appears and the More button is no longer displayed. Follow the procedure for viewing an attachment presented earlier in this chapter. To download multiple attachments whose total size exceeds the maximum message size: 1. Tap the red paper clip icon. 2. Select one of the following: ­ To return to the Message screen, tap Cancel. ­ To view any fully downloaded attachments without continuing to download additional attachments, tap No. Follow the procedure for viewing an attachment presented earlier in this chapter. ­ To continue downloading all messages, tap Yes. 78 Working with attachments 3. (Optional) Tap Cancel to stop downloading and return to the Message screen. When downloading is complete, the Attachments dialog box appears, showing all downloaded messages. Follow the procedure for viewing an attachment presented earlier in this chapter. Saving attachments to an expansion card If you have purchased an expansion card that provides extra memory, you can save downloaded attachments to the expansion card. To save an attachment to an expansion card: 1. Follow the procedure for downloading attachments described earlier in this chapter. On the Attachments screen, tap Save To Card. 3. 4. Tap OK. Attaching files from a handheld application You can attach files on your handheld to e-mail messages you send. For example, you can attach files from the various handheld applications, such as any Date Book appointment (. vcs), To Do List tasks (. vcs), or text memos (. txt). NOTE The maximum size message you can send is 60KB for the body text and 2MB total, including attachments. The maximum number of attachments for any e-mail message is ten, regardless of the attachments' total size. 79 Chapter 3 Getting, Sending, and Managing E-mail You can attach the following types of files from a handheld application: s s s s s vCard (. vcf) vCal (. vcs) Memo/Text (. txt) PRC (. prc) PDB (. pdb) To attach a file from a handheld application: 1. Tap Attachment. . 4. Tap the Type pick list and select the file type. Select type of file you want to attach All files of the selected type appear in the Type box. [. . . ] If you used the stylus or pressed Right or Left to view the message, it will not be highlighted when you return to the list view. If you press Select, the first message in the list will be selected. s 148 The following sample procedure shows how to use the navigator to read and delete a message. To read and delete a message: 1. 2. Press Up or Down on the navigator to scroll to the message you want to read. Press Select to select the message, and then press Select again to open the message. [. . . ]