User manual PALM VERSAMAIL

[. . . ] PalmTM VersaMailTM Personal E-Mail Software Handbook Copyright © 2002 Palm, Inc. Graffiti, HotSync, MultiMail, PalmModem, and Palm OS are registered trademarks of Palm, Inc. The HotSync logo, Palm, the Palm logo, and VersaMail are trademarks of Palm, Inc. All others brands are trademarks or registered trademarks of their respective owners. Disclaimer and Limitation of Liability Palm, Inc. [. . . ] Tap the bullet next to each message's icon that you want to delete. To select another group, lift the stylus and select the next group of messages. Do one of the following: ­ Tap the message icon next to a selected e-mail message, and then tap Delete. ­ Tap the Menu icon , and then tap Delete. 57 Chapter 3 Getting, Sending, and Managing E-Mail ­ For handhelds with a navigator: Press Right on the navigator to move to and open the Message menu, press Down to move to the Delete option, and then press Select to delete the message. 4. (Optional) Tap Also delete message on server if you want to delete the message from the server now. If you selected the setting Delete Msgs on Server in the Preferences, this check box is selected The selected messages move to the Trash folder and are deleted from your handheld when you empty the trash. If you set the preference to automatically empty the trash, the messages are deleted when the trash is emptied. See "Emptying the trash" for more information. IMPORTANT If you delete a message on the server, you cannot retrieve it and view it again later. To delete messages before a certain date: 1. 2. Tap the Menu icon . Tap Delete Old from the Message menu. 58 Deleting messages 3. Tap the Folder pick list and select the folder that contains the messages you want to delete. Displays the current folder for deleting messages 4. Tap the Older than pick list, and then tap One Week, One Month, or Choose Date. If you tap Choose Date, you can select a date from the calendar. Tap a date to select it, or tap Today 5. (Optional) Tap Also delete message on server if you want to delete the message from the server now. 7 . Tap OK. 59 Chapter 3 Getting, Sending, and Managing E-Mail Emptying the trash Deleted e-mail accumulates in the Trash folder and takes up space on your handheld. If you want to automatically empty the trash, you can set a preference to empty the trash immediately or empty any e-mail older than a certain number of days. To empty the trash: 1. 2. Tap the Menu icon . Tap Empty Trash from the Message menu. NOTE If Auto-Empty Mail from Trash is selected in VersaMail Preferences, a message asks if you want to delete the trash. 3. (Optional) Tap Details to see how many messages are in the trash and whether the messages are set to be deleted on the server. 4. If you want to delete messages from the handheld as well as from the server, tap Both. To delete the message from only the handheld now, tap Handheld. NOTE Many e-mail providers, such as Yahoo, have size restrictions for mail storage. If your mailbox on the server becomes full, any new messages are returned to their senders. 60 Marking messages as read or unread To have the trash emptied automatically: 1. 3. Tap the Menu icon . Tap Options, and then select Preferences. Tap Advanced. Auto-Empty Mail from Trash is selected by default. 4. Tap the pick list, and select how often you want the e-mail messages automatically emptied from the trash. ­ Immediately: Deletes e-mail messages from the handheld as soon as you delete them, instead of putting them in the Trash folder. ­ Older Than 3 Days: Deletes messages that are three days or older. ­ Older Than 1 Month: Deletes messages that are one month or older. 5. Tap OK. Marking messages as read or unread You can mark messages as read or unread. When you tap a message to read it, it is automatically marked as read. NOTE Because POP servers do not support the read or unread message feature, the message is in bold or regular typeface for POP accounts on the handheld, but you can't connect with the server to change the message state. 61 Chapter 3 Getting, Sending, and Managing E-Mail To mark messages as read or unread: 1. Tap Mark Read or tap Mark Unread. TIP To mark multiple messages, tap the bullets next to the messages you want, tap the Menu icon , and then tap Mark Read or Mark Unread. 4. Tap Handheld to mark the messages as read or unread on your handheld. Tap Both to mark the messages on both the handheld and the server. If you tap Both, this message appears. 62 Setting preferences for getting and deleting e-mail Tap OK to connect with the server and immediately mark the messages as read or unread on the server. This action also processes any other pending actions on the server, such as messages not yet deleted. Tap Cancel if you want the messages marked during the next HotSync® operation or the next time you connect to the server. Read messages appear in plain text; unread messages appear in bold text. Setting preferences for getting and deleting e-mail VersaMail Preferences determine how the VersaMail application gets, sends, and deletes e-mail. To set e-mail preferences: 1. [. . . ] This appendix contains a summary of five-way navigation controls specific to PalmTM VersaMailTM personal e-mail software. See the electronic handbook that came with your Tungsten T handheld for general five-way navigation information. View Selection Navigation Function Main List (Inbox or other folder list) No message selected Up/Down Scrolls between messages in list. Select Right Left Message selected Select Right Highlights the first message in the list. Displays context menu that normally appears when clicking on the e-mail icon for each message. In message body text: Scrolls the text viewed on the text list. Left Compose N/A New Message Up/Down Select No function. 105 Appendix A Five-Way Navigation in PalmTM VersaMailTM Personal E-Mail Software View Selection Navigation Function Right In To, cc, bcc, and Subject fields: Moves to the next character. [. . . ]