User manual PALM TUNGSTEN T2

[. . . ] Handbook for PalmTM TungstenTM T2 Handheld Copyright © 1998­2003 Palm, Inc. Graffiti, HotSync, MultiMail, PalmModem, Palm OS, and the Palm logo are registered trademarks of Palm, Inc. Palm, Palm Powered, Tungsten, and VersaMail are trademarks of Palm, Inc. uses the Bluetooth trademark under express license from Bluetooth SIG, Inc. , U. S. A. [. . . ] ­ To continue downloading all messages, tap Yes. 3. (Optional) Tap Cancel to stop downloading and return to the Message screen. 246 Getting, sending, and managing e-mail When downloading is complete, the Attachments dialog box appears, showing all downloaded messages. Follow the procedure for viewing an attachment presented earlier in this chapter. Saving attachments to an expansion card If you have purchased an expansion card that provides extra memory, you can save downloaded attachments to the expansion card. To save an attachment to an expansion card: 1. Follow the procedure for downloading attachments described earlier in this chapter. On the Attachments screen, tap Save to Card. 3. 4. Tap OK. Attaching files from a handheld application You can attach files on your handheld to e-mail messages you send. For example, you can attach files from the various handheld applications, such as any Date Book appointment (. vcs), To Do List tasks (. vcs), or text memos (. txt). NOTE The maximum size message you can send is 60KB for the body text and 2MB total, including attachments. The maximum number of attachments for any e-mail is ten, regardless of the attachments' total size. You can attach the following types of files from a handheld application: vCard (. vcf) vCal (. vcs) Memo/Text (. txt) PRC (. prc) PDB (. pdb) 247 Chapter 17 Using PalmTM VersaMailTM Personal E-mail Software To attach a file from a handheld application: 1. Select Attachment. . 4. Tap the Type pick list and select the file type. Select type of file you want to attach All files of the selected type appear in the Type box. For example, if you select Appointments (vCal), tap Date Book to see a list of appointments from a particular date that you can attach, or tap To Do to see To Do List tasks. 5. Tap the file that you want to attach, and then tap Add. 248 Getting, sending, and managing e-mail The selected file appears in the Attachments box. 6. Repeat steps 2 and 3 for each attachment you want to add, and then tap Done. TIP To delete an attachment from an e-mail message, tap the attached file in the Attachments box and then tap Delete. 7. Tap Send or Outbox. Attaching files from an expansion card If you have purchased an expansion card and have saved files to the card, you can attach files from the card to an e-mail message you are sending. The types of files you can attach from an expansion card include the following: Word docs HTML files JPG and GIF graphics files MP3 and WAV audio files Any other file type To attach a file from an expansion card: 1. . 249 Chapter 17 Using PalmTM VersaMailTM Personal E-mail Software 5. Tap the From pick list and select Files on Card. 6. Tap the Type pick list and select the file type. Only file types that correspond to the types of files on the card will be displayed on the list. For example, if the card contains only Word docs and Address Book entries, only the file types "doc" and "vCard" will be listed. You can select a particular file type, or select All Files to view all files on the card. 7. Tap the file that you want to attach, and then tap Add. 250 Getting, sending, and managing e-mail The selected file appears in the Attachments box. 8. Repeat steps 6 and 7 for each attachment you want to add, and then tap Done. TIP To delete an attachment from an e-mail message, tap the attached file in the Attachments box and then tap Delete. 9. Tap Send or Outbox. Forwarding an attachment You can include an attachment on any message you forward, up to the maximum message size. To forward a message with an attachment: 1. 4. Tap the folders pick list and select the folder that contains the e-mail. See the procedure for creating e-mail earlier in this chapter for more information on addressing messages. Follow the procedure for attaching files presented earlier in this chapter. 5. Deleting messages You can delete one or more e-mail messages from any folder. For example, you can delete old messages in the Inbox or messages that you were working on in the Drafts folder. To delete messages on the server when you empty the trash on your handheld, you can select the Delete Msgs on Server setting in VersaMail Preferences. If you don't periodically empty the trash and delete messages on the server, any incoming e-mail may "bounce" back to the sender. See "Setting preferences for getting and deleting e-mail" later in this chapter. 251 Chapter 17 Using PalmTM VersaMailTM Personal E-mail Software To delete one or more messages: 1. Tap the folders pick list and select the folder that contains the message you want to delete. Do one of the following: Item to delete Action 2. One message Multiple messages A group of adjacent messages 3. Tap the bullet next to the icon of each message that you want to delete. To select another group, lift the stylus and select the next group of messages. Press Right on the navigator to move to and open the Message menu. [. . . ] See Brightness control Controlling Internet access 340 Cookies definition 338 enabling or disabling 338 Copying notes into other applications 131 photos into other applications 137 text 52 text in Web Browser Pro 326 Country default setting 383 Cradle connecting to computer 14 for local HotSync operations 357, 364 viewing data from 385 473 Index Creating Address Book entries 78­79 categories 44­45, 57 currency symbols 123 custom fields in Address Book 85 Date Book events 95 e-mail folders 228­229 Expense items 120 expense reports 125 notes for records 65 records 50 ShortCuts 440 signature 165 SMS messages 160 synchronize only e-mail account 189­ 196 Currency default 123 defining 123 for Expense items 122 Current date 453 Current time 41 Custom currencies and symbols 123 fields in Address Book 85 Cutting text 52 text from web pages 326 Cycling through views 78, 95, 131, 171 D Data entry. See Entering data Databases backing up 299 downloading 322 upgrading a MultiMail database 178 Date displaying in World Clock 350 Expense item 121 setting current 345, 381, 453 To Do List record due 174 Date & Time preferences 381­382 Date Book adding Address Book data to records 61­62 Agenda view 106 alarm 100 archive files (. dba) 38 changing event time 99 changing event to untimed 99 conduit for synchronizing 354 conflicting events 107 continuous events 101­103 creating records 50, 96­99 Day view 103 deleting records 52 display options 108 end time for Day view 109 fonts 66 menus 107 Month view 105 notes for records 65 opening 95 overview 95 private records 435 purging records 54 repeating events 53, 101­103 scheduling events 95­99 selecting dates 97 start time for Day view 109 Sunday or Monday to start week 383 switching views 103 untimed events 96, 98 viewing appointment reminders 215 Week view 104, 383, 453 Day (Date Book view) 96, 109 Daylight Saving options 348 settings 347 DBA (Date Book archive file) 38 Decimal point 383 Default categories 44, 55 currency in Expense 123 Deleted data, saving in archive files 53 Deleting applications 75 bookmarks 330 Desktop software 75 e-mail 251­254, 289 filters 283 Graffiti 2 characters 26 mail in the trash 254 old messages 253 passwords 426 records 52 saved web pages 333 474 Index service templates 418 text 52 See also Purging records Desktop software displaying euro 125 linking to external files 39, 375 removing 76 saving deleted data in archive file 53 Device assigning name 390 enabling/disabling the user cache 397 types with which you can connect 389 Digitizer 17, 382 calibrating your handheld 17 preferences 382 Disabling autofill 337 cookies 337 JavaScript 338 Disconnecting a modem 295 from the Internet 319 Discovery and connection process 391 defined 391 enabling/disabling the user cache 397 DNS 414 Documents To Go, converting attachments 274­276 Domain name system. See DNS Double-booked events 107 Download message size 186, 193, 200 Downloading e-mail attachments 217 files, all types 322 messages from phone 161 stopping 323 Drafts creating in SMS 164 creating in VersaMail 228 saving in VersaMail 233, 236 Dragging memos into other applications 127 stylus to activate features 422 using the stylus 17 E Editing bookmarks 330 records 51­52 saved web pages 332 E-mail adding Address Book entry from email 258­259 adding attachments 247­249 addresses in Address Book 79 addressing 230 alert for new mail 213 attaching files 207 attachments 241­251 backing up databases 299 beeping for new e-mail 212 buzzing or blinking for new mail 214 color selection 223 composing 233 copying and pasting text 296 creating new messages 229­233 days to synchronize 265 deleting messages on handheld 251­254 deleting messages on server 289 display options 220 downloading large attachments 245­247 drafts 236 e-mailing URLs 328 emptying trash 254­255 filters for 279­280 folder on server 289 font selection 222 forwarding 237, 238 forwarding attachments 251 getting entire message 207 getting on desktop 261­264 getting subject only 207 header details 298 HTML 241 icons 217, 236 leaving mail on server 185, 193, 199, 287 managing mail settings 283 marking read and unread 256­257 maximum message size 186, 193, 200 notification options 213 personal signature 237, 258 preferences 257­258 reading 206 475 Index replying to 238­240 Secure Sockets Layer 302 send retry 234 sending 233 signature, adding 188, 195, 202 storing in Outbox 233 trash 254 URLs in messages 241 viewing attachments 241­245 E-mail account advanced preferences 294 APOP setting 288 auto get mail 209 before setting up 180 changing e-mail address 286 changing mail server settings 287 changing protocol type 284 changing username and password 284 checking for new messages 206, 207 color selection 223 corporate 181 creating a synchronize-only account 189­196 creating new 182­186, 192­194 default mail service 204­205, 285 deleting accounts 203­204 display options 220 displaying Inbox 206 editing 202, 203 editing accounts 196­291 font selection 222 incoming and outgoing server 184, 191, 198 managing mail settings 283 notification option 212 outgoing mail server 289 password 184, 191, 197 problems with 206 synchronization options 261­264 synchronizing 260, 276­277 troubleshooting 206 username 184, 191, 197 Emptying the History list 334 Enabling autofill 337 cookies 337 JavaScript 338 Encrypting data 438­439 Entering data 23­40 476 importing from other applications 37­40 problems with 452 using Note Pad 40 using the computer keyboard 37 using the onscreen keyboard 23 Entries. See Address Book Envelope icon 217 Error log 260 ESMTP 181, 291 adding to an account 293 Eudora, configuring for e-mail 273 Euro displaying on desktop computer 125 in Expense 122, 123 in Graffiti 2 writing 30 in onscreen keyboard 24 printing 125 Events. [. . . ]