User manual PALM HOTSYNC MAIL APPLICATION

[. . . ] Handbook for the Palm HotSync Mail Application ® Copyright Copyright © 2000 Palm, Inc. Graffiti, HotSync, and Palm OS are registered trademarks of Palm, Inc. The HotSync logo, Palm, and the Palm logo are trademarks of Palm, Inc. Other product and brand names may be trademarks or registered trademarks of their respective owners. Disclaimer and Limitation of Liability Palm, Inc. [. . . ] E-mail created on your handheld is sent out the next time you send mail from your desktop E-Mail application. To send e-mail: s After you create an e-mail item, tap Send. Editing unsent e-mail You can make changes to an e-mail that has not yet been sent, as long as you have not yet performed a HotSync operation. When you edit an e-mail item, your handheld removes the item from the Outbox folder and takes you back to the New Message screen, where you can edit the item and resend it, save it as a draft, or delete it. To retrieve an e-mail item: 1. In the Message list, tap Outbox from the pick list in the upper-right corner. Tap here to display folder list 2. Tap the e-mail item you want to retrieve. Chapter 2 Page 12 Tap here to select item Tap to edit item 3. Tap Edit. Draft e-mail Sometimes you may not want to send an e-mail item immediately; for example, you may want to add additional information before sending it. Your handheld stores such e-mail items in the Draft folder until you are ready to edit them again. Note: When you're creating or editing an e-mail item, you can also save the item as a draft by canceling it. When you cancel an item, your handheld opens a dialog asking if you want to save the e-mail item. If you tap Yes, your handheld saves the item in the Draft folder. To save an e-mail item as a draft: 1. Tap Message, and then tap Save Draft. To edit an e-mail item saved as a draft: 1. In the Message list, tap Draft from the pick list in the upper-right corner. Tap the draft you want to display. Page 13 Using the Mail Application Tap here to select item Tap to edit item 3. Enter your changes; then either save the e-mail item again as a draft, or tap Send to move the item to your Outbox folder. Filing e-mail Your handheld can store e-mail you receive or create in the Filed folder. The contents of this folder do not automatically synchronize with your desktop E-Mail application during a HotSync operation. Your handheld, however, stores a backup copy of the Filed folder on your computer hard disk. To file e-mail: 1. Tap No to save the e-mail item and move it to the Filed folder, or tap Yes to file the item and keep a copy in the Inbox. To remove e-mail from the Filed folder: 1. In the Message list, tap Filed from the pick list in the upper-right corner. Tip: After you display and modify the e-mail item, you can send it, save it as a draft, or return it to the Filed folder. Chapter 2 Page 14 Deleting e-mail Your handheld stores deleted e-mail in the Deleted folder until you perform the next HotSync operation. If you delete an e-mail item from the handheld, it is also deleted from your desktop E-Mail application when you perform the next HotSync operation. To delete e-mail: 1. If you selected the Preferences option to confirm deletion, tap Yes. Removing e-mail from the Deleted folder You can reverse the deletion of an e-mail item (by removing it from the Deleted folder) as long as you have not performed a HotSync operation or purged the contents of the Deleted folder. To remove an e-mail item you received from the Deleted folder: 1. In the Message list, tap Deleted from the pick list in the upper-right corner. Tap Undelete to move the selected item to the Inbox and mark it as read. To remove an e-mail item you created from the Deleted folder: 1. [. . . ] To create a more complex filter, you can define filter strings for the To:, From:, and Subj: fields simultaneously. Your handheld joins the filter strings for these fields using an implicit AND; once again, you do not need to add the logical connector. For example, suppose you want to receive only e-mail items from John Smith (jsmith@aol. com) or Jack Jones (jjones@aol. com) concerning the Apollo Project. You would create the following filter strings: In the To: field: jsmith@aol. com, jjones@aol. com Project In the Subj: field: Apollo Your handheld interprets this as, "Accept e-mail items about the Apollo Project from John Smith or Jack Jones. [. . . ]