User manual OLIVETTI NETWORK FAX 2

[. . . ] Network FAX Operation Guide Click here to view the Table of Contents PUBLICATION ISSUED BY: Olivetti S. p. A. Gruppo Telecom Italia Via Jervis, 77 - 10015 Ivrea (ITALY) www. olivetti. com Copyright © 2009, Olivetti All rights reserved The mark affixed to the product certifies that the product satisfies the basic quality requirements. The manufacturer reserves the right to carry out modifications to the product described in this manual at any time and without any notice. ENERGY STAR is a U. S. registered mark. The ENERGY STAR program is an energy reduction plan introduced by theUnited States Environmental Protection Agency in response to environmental issues and for the purpose of advancing the development and utilization of more energy efficient office equipment. Your attention is drawn to the following actions which could compromise the conformity attested to above, as well as the characteristics of the product: · incorrect electrical power supply; · incorrect installation, incorrect or improper use or use not in compliance with the warnings provided in the User's Manual supplied with the product; · replacement of original components or accessories with others of a type not approved by the manufacturer, or performed by unauthorised personnel. All rights reserved. No part of this material may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying, recording or by any information storage and retrieval system, without permission in writing from the Publisher. About this On-Line Manual This On-Line Manual explains the setting procedures required in order to use the Network FAX functions when the Scanner Kit and Fax Kit are installed in your machine. [. . . ] * When a notice of fax reception is received, the icon will appear in the Receive File List. 2. Refer to "3-10 Opening Received Faxes" on page 3-15 and open the received documents. Page 3-13 3-9 Checking a Reception Notification Error When a notice of fax reception is sent from the server computer to a computer on which the Scanner File Utility is installed but the notice could be delivered because the receiving computer is not turned on, or there is some other error, the status of the error can be checked on a list. * Reception notices that were successfully retransmitted will be deleted from the list. For more details on the setting for the number of days that retransmission will be attempted, refer to step 3 of "3-5 Delivery Setting List Dialogue Box" on page 3-8. Click on the Error Log button in the Delivery Setting List dialogue box. The Error Log dialogue box will be displayed. 1 2 3 4 The following items are displayed in the list. 1 Date & Time The date and time the documents were received by the fax unit. 2 Receiving notice point PC Address The address of the computer to which the notice of fax reception was sent. 3 Status Shows the cause of the error. "connection error": The computer to which the notice of fax reception was sent is not running or the address of the computer to which the notice of fax reception was sent is wrong. "version error": The installed Scanner File Utility is older than "Version 3. 7". 4 File Name File name of the received documents. Page 3-14 3-10 Opening Received Faxes Received fax data will be displayed in the Received File List within the Scanner File Utility dialogue box. If the Scanner File Utility dialogue box is not open, double-click on the Scanner File Utility icon in the Windows Task Bar. 2. * Files listed in red (or indicated with an asterisk "*" next to the date) indicate those files which have not been opened yet. However, if the file is a PDF file, Adobe Reader will be required in order to read it. REFERENCE If you want to search for the folder where a specific received fax file is saved, select a file name from the list and click on the Open Folder button. The location of that folder will be displayed. Page 3-15 3-11 Deleting Received Faxes Is it recommended that you delete received fax data periodically and as necessary. If the Scanner File Utility dialogue box is not open, double-click on the Scanner File Utility icon in the Windows Task Bar. 2. Click on the Delete button to delete the selected file from the Received File List. * In order to actually delete the file data from your computer, you will need to delete it directly from the folder in which it is saved. Page 3-16 Section 4 The Address Book The Address Book allows you to register information about individual destinations, or groups of destinations for Broadcast Transmission, in advance. It is also possible to import CSV-formatted address data that have been created with other applications and FED formatted data created with Address Editor for FAX to register destinations. NOTE It is necessary to have Address Book for Network FAX installed in each computer which will be used for fax transmission in order to use the Address Book. Refer to "1-1 Installing FAX Driver and Utilities" on page 1-1 for more detailed information on installing that software. Page 4-1 4-1 Registering Destination Information You will need to register destination information in advance if you want to select a destination from the Address Book when sending a fax. Click on Start button in the Windows Task Bar and then select All Programs > FAX User Software > Address Book for Network FAX in that order from the successive menus in order to access the Address Book for Network FAX dialogue box. 2. Select New under the Edit menu and then select New Address from the successive submenu (or click on the Address button). The Registering a New Address dialogue box will appear. New Page 4-2 4-1 Registering Destination Information 3. [. . . ] Perform the following procedure when you want to save the registered data in this way. Follow steps 1 through 6 under "5-1 Registering Self-Station Information" on page 5-2 and open the Address Editor for FAX window. Enter a name for the file and then click on the Save button. Page 5-41 Section 6 Specifications Operating Environment Hardware . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . IBM PC-AT compatible computer Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . [. . . ]