User manual OLIVETTI ECR 3550 T

[. . . ] Cash Register ECR 3550 T euro CLERK GUIDE GUIDE VENDEUR KASSIERERANLEITUNG GUÍA PARA EL EMPLEADO HANDLEIDING BEDIENDE GUIA DO EMPREGADO ENGLISH PORTUGUÊS NEDERLANDS ESPAÑOL DEUTSCH FRANÇAIS PUBLICATION ISSUED BY: Olivetti Tecnost, S. p. A. 77, Via Jervis - 10015 Ivrea (Italy) Copyright © 2002, Olivetti All rights reserved PREFACE This Clerk Guide explains how to use the numerous features that the cash register has to offer. This electronic cash register is designed to help your business function smoothly by providing efficient register operations. Here are just a few of the cash register's many valuable features: · · · · · · · · · · · · · · · · · · · 40 departments and 1000 Price Look-Ups (PLU); 9 major department group categories and 99 major PLU group categories; possibility of connection to a Personal Computer; possibility of connection to a barcode reader; keypad programming so that the cash register's standard key functions can be personalized according to the specific needs; with the cash register keypad programmed accordingly, possibility of using Take-out, House, Price Inquiry and Tray subtotal functions; 26 clerk numbers with the possibility of assigning a three-digit security code to individual clerk transactions to prevent unauthorized access; 2-station thermal printer that prints information on 2 separate rolls of paper, providing customer receipts and a transaction journal; 7-line customer sales receipt header personalization plus a 5-line customer sales receipt advertisement string personalization; cash, check, charge and credit tender media keys; possibility of using up to 4 different currency exchange rates; swivel pole rear customer 10-character numeric display for transaction viewing; front operator alphanumeric display consisting of a 10-character message line on top and a 10-character transaction line on the bottom; automatic tax computations for up to 8 different programmable VAT and Add-on tax rates; department-linked entry options that streamline and speed-up operation; time and date display, printing on customer receipts and journal records; customer receipt and journal record printing in any one of six languages (English, French, German, Spanish, Dutch and Portuguese); possibility of issuing copies of a transaction receipt. GB-I ENGLISH PLU-to-PLU linking so that PLUs can automatically register other PLUs when activated; TABLE OF CONTENTS GETTING ACQUAINTED WITH YOUR CASH REGISTER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . [. . . ] Set the journal roll in its predefined slot at the rear right-hand side of the printer compartment so that the paper feeds out from the bottom of the roll. Then insert the end of the paper into the related paper feed slot as shown in the following figure. A 6. Press the [J Feed] key and manually feed the paper into the slot until its catches and advances approximately six to ten inches above the print mechanism. NOTE: If the paper does not feed properly, make sure that the paper roll is properly aligned in the slot and that the end of the paper roll is cut straight. If you need to remove the paper tape so that you can attempt to reload it again, move the plastic release lever (A) on the right-hand side of the print assy forward, and clear the paper from the slot. 7. Holding the main body of the 2-piece plastic journal winder with the two wheels to the right-hand side, slide the end of the paper tape through one of the slots on the plastic journal winder spindle (1) and manually roll the winder toward the rear of the cash register (2) to take up the slack in the paper tape. 2 1 GB-11 ENGLISH 8. Attach the second part (3) of the 2-piece plastic journal winder spindle to the first as shown in the following figure. 3 9. Place the 2-piece journal winder back onto its two support brackets indicated by the arrows in the following figure. 10. Reposition, close and lock the compartment cover. GB-12 TRANSACTION EXAMPLES This section provides examples on how to complete different types of transactions. Sample receipts are included which reflect some of the programming examples used in the System Configuration Guide. ENTERING THE REGISTER MODE The cash register has two register modes which can be used to record ordinary sales transactions. These two modes are called REG 1 and REG 2, where the only difference between the two is that in the REG 1 mode the cash register will automatically print the programmed header on all customer receipts and journal records, while in the REG 2 mode this header is not printed at all. In the REG 2 mode the customer receipts are not printed unless the [ST] key is pressed at the end of the transaction. Insert the control key into the Control Lock and turn it to the REG 1 position. The number "0" is displayed prompting you to enter a Clerk identification sequence. Type a Clerk number [1 to 26], press the [Clerk] key and the cash register will switch to the REG mode if there is no secret code programmed. If, instead, the letter "o" is displayed three times in a row you are prompted to enter the secret code that was previously associated to the Clerk number entered. Type the [3-digit] code and the cash register will switch to the REG mode. EXITING THE REGISTER MODE To exit the register mode at the end of a transaction, simply turn the control key to the OFF position. CLEARING ERRORS Detailed instructions on how to clear all kinds of errors which may occur during cash register operations are explained in the section Error Conditions at the beginning of this manual. SAMPLE RECEIPT The following sample receipt shows where general transaction information is printed on a customer receipt. Machine number Personalized customer receipt header on 7 lines Clerk identification Department Programmed PLU read from barcode reader with related number and price Department VAT total Consecutive receipt number Item price with department VAT rate Programmed PLU name, number and price Non-taxed item price Transaction subtotal Total balance due Cash tendered Programmed advertisment message Date Change due Item counter Time GB-13 ENGLISH REPRINTING A SALES RECEIPT Your cash register allows you to reprint an exact copy of the sales receipt at the end of the current transaction performed in the REG 1 mode or to print the transaction receipt in the REG 2 mode. The consecutive receipt number is not increased on the reprinted receipt, and the reprinted receipt is not recorded in the journal record. This function is particularly useful when working in the REG 2 mode, since it gives you the possibility of issuing a sales receipt if one is required. Remember that the only difference between the REG 1 mode and the REG 2 mode is that in the REG 2 mode the sales receipt is not printed nor issued. For this function, the cash register's RAM (Random Access Memory) can store a sales receipt of up to a maximum of 60 lines. Therefore when a receipt reprint is requested, the cash register will only print up to 60 lines; if this threshold is exceeded, only the total amount will be printed. [. . . ] The No-tax key functions must have been programmed to one of the function keys on the keypad. The transaction ends successfully with no tax applied to the item registered to department 1 programmed with a tax 1 status. Department programmed with VAT rate 1 Same department with no VAT applied Overwriting a Department's Preset Tax Rate with Programmed Tax Rate 1 Example: Register a £4. 00 item to Department 3 and then register a £20, 00 item that you want to tax with programmed tax rate 1 to Department 3 which is programmed with a T3 tax rate. The transaction ends successfully with tax 1 rate applied to the item registered to department 3 programmed with a tax 3 rate. Department programmed with VAT rate 3 Same department with VAT rate 1 applied GB-38 House Key Transactions To perform House transactions the House function must be assigned to one of the function keys on the keypad. House transactions are used when you wish to offer a product free of charge to the customer. [. . . ]