User manual NUANCE WORKING WITH PAPERPORT FOR WINDOWS

[. . . ] Working with PaperPort FOR WINDOWS ® COPYRIGHT INFORMATION PaperPort 6. 0TM software for Windows. Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the copyright laws. AnyPort, AutoFix, AutoLaunch, Visioneer® FormTyper, MicroChrome, PaperEnable, PaperLaunch, PaperPort, PaperPort Deluxe, PaperPort ix, PaperPort Links, PaperPort mx, PaperPort OneTouch, PaperPort PowerBar, PaperPort vx, PaperPortation, PaperPort Strobe, PaperPort 3000, PaperPort 3100, PaperPort 3100B, PaperPort 6000, PaperPort 6000A, PaperPort 6000B, PaperPort 6100, ScanDirect, SimpleSearch, SharpPage, Visioneer Pro OCR 100, and Visioneer are trademarks of Visioneer, Inc. PaperPort, Visioneer® Visual Explorer, and the Visioneer logo are registered trademarks of Visioneer, Inc. [. . . ] The PaperPort software performs this conversion by using the built-in OCR (optical character recognition) software provided with PaperPort. After converting an image into text, you can edit the file by using a word-processing application, such as Word. When the word- processing link icon is highlighted, release the mouse button. The OCR software displays a progress window while the conversion is in process. FILING ITEMS IN FOLDERS 11 Note: This example shows the steps for using PaperPort's built-in OCR software and sending the converted text directly to Word. If you have other OCR software installed on your computer, you can convert the item by dragging the item to the OCR application on the Link Bar. 4. When the conversion is complete, the word-processing application opens, and you can begin editing the text. FILING ITEMS IN FOLDERS Desktop View provides an easy-to-use filing system for organizing your items. The filing system consists of folders shown in the Folder View and items shown on the Desktop. A folder that appears in the Folder View can be any folder located on your hard drive or located on a device attached to your computer, such as an external drive or disk. An item can be a PaperPort item or a non-PaperPort item, such as a Word file. You decide which folders to show in the Folder View. 12 WORKING WITH PAPERPORT With the PaperPort software, you can save items in separate folders similar to ordinary file folders, except that they are electronic. Although PaperPort has certain default folders, you can add new folders or change any folder's title and color. The Visioneer Documents folder and these subfolders are provided with PaperPort. This folder, located on the C drive, was added to the Folder View. The items of one of the subfolders appear on the Desktop. FILING ITEMS IN FOLDERS 13 ADDING FOLDERS TO THE FOLDER VIEW Adding a folder to the Folder View lets you use PaperPort to see a folder and its items that are located on your hard disk or on another device connected to your computer. After you add a folder to the Folder View, you can view any of its folders or items in Desktop View. It shows the same device and folder information that you see in Windows Explorer. 2. Select the folder on a drive or disk that you want to add to Folder View and click OK. The folder and its subfolders appear in the Folder View and items in the added folder appear on the Desktop. In addition, the actual location of the folder on your computer, such as the C drive, appears in the folder title. Note: When you first add a folder to the Folder View, choose Refresh Thumbnails from the View menu. 14 WORKING WITH PAPERPORT To see the contents of a folder: 1. In the Folder View, click a Folder or click the plus sign next to a folder if one appears. This example shows four items in the Newsletter folder, which is located in the Adventure Travel folder. Note: If you place an item into PaperPort, such as by scanning or capturing a Web page, the item is placed in the location that is currently selected in Desktop View. For example, if the Travel folder is selected and its items appear in Desktop View, then a scanned item is placed in the Travel folder. FILING ITEMS IN FOLDERS 15 FILING ITEMS IN FOLDERS BY USING DESKTOP VIEW You can use the folders to store and organize different items. The easiest way to move an item into a folder is by dragging and dropping the item. You can file items one at a time, or you can file multiple selected items all at the same time. [. . . ] All the other sample pictures change relative to the new current picture. If you don't like the changes, click the Undo Last Change or Undo All Changes button to undo the changes. PaperPort does not save the settings, such as the amount of change, in the Adjust Picture dialog box; therefore, if you reopen the dialog box, the default settings appear. 26 WORKING WITH PAPERPORT Tip: If you want to ensure that your original picture is unchanged, make a copy of the picture by using the Duplicate Item command before opening the Adjust Picture dialog box. USING SIMPLESEARCH TO FIND ITEMS In addition to the standard methods of finding items by name, date, or keywords, a powerful PaperPort feature named SimpleSearch can find items based on the textual content. For example, if you remember only that the item included the word "California" or the phrase ". . . California coast, " SimpleSearch can find the item containing that word or phrase. [. . . ]