User manual NUANCE WORKING WITH PAPERPORT 7 AND PAPERPORT DELUXE 7 FOR WINDOWS

[. . . ] Working with PaperPort and PaperPort Deluxe ® ® FOR WINDOWS COPYRIGHT INFORMATION PaperPort Software for Windows. Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the copyright laws. FormTyper, MicroChrome, PaperEnable, PaperPort, PaperPort Deluxe, PaperPort Links, PaperPortation, SimpleSearch, SharpPage, Visioneer Pro OCR 100, TextBridge, and the PaperPort logo are registered trademarks of ScanSoft, Inc. ZyINDEX toolkit portions, Copyright © 1990-2000, ZyLAB International, Inc. [. . . ] The filing system consists of folders shown in the Folder View and items shown on the Desktop. With PaperPort Deluxe, you can add other folders or attached devices, such as Zip disks or external hard drives, to the Folder View. With the PaperPort software, you can save items in separate folders similar to ordinary file folders, except that they are electronic. Although PaperPort has certain default folders, you can add new folders or change any folder's title and color. FILING ITEMS IN FOLDERS 17 The ScanSoft Documents folder and these subfolders are provided with PaperPort. The items of one of the folders appear on the Desktop. ADDING FOLDERS TO THE FOLDER VIEW (PAPERPORT DELUXE ONLY) Adding a folder to the Folder View lets you use PaperPort to see a folder and its items that are located on your hard disk or on another device connected to your computer. After you add a folder to the Folder View, you can view any of its folders or items in Desktop View. It shows the same device and folder information that you see in Windows Explorer. Select the folder on a drive or disk that you want to add to Folder View and click OK. The folder and its subfolders appear in the Folder View and items in the added folder appear on the Desktop. In addition, the actual location of the folder on your computer, such as the C drive, appears in the folder title. 18 WORKING WITH PAPERPORT AND PAPERPORT DELUXE Note: When you first add a folder to the Folder View, choose Refresh Thumbnails from the View menu. In the Folder View, click a Folder or click the plus sign next to a folder if one appears. This example shows four items in the Newsletters folder, which is located in the Articles folder. FILING ITEMS IN FOLDERS 19 Note: If you place an item into PaperPort, such as by scanning or capturing a Web page (PaperPort Deluxe only), the item is placed in the location that is currently selected in Desktop View. For example, if the Articles folder is selected and its items appear in Desktop View, then a scanned item is placed in the Articles folder. FILING ITEMS IN FOLDERS BY USING DESKTOP VIEW You can use the folders to store and organize different items. The easiest way to move an item into a folder is by dragging and dropping the item. You can file items one at a time, or you can file multiple selected items all at the same time. To open a folder and see its contents, click the folder. Tip: To make a copy of an item and leave the original in its original folder, hold down the Ctrl key when dragging an item to a folder or select the item, and then choose Copy to Folder from the Desktop menu. 20 WORKING WITH PAPERPORT AND PAPERPORT DELUXE CREATING A NEW FOLDER By adding new folders, you can create a set of folders that work best for different items, such as bills, expenses, memos, or personal and business correspondence. You can use PaperPort to create subfolders for any of the folders shown in the Folder View. The new folder appears in the Folder View. Tip: To change a folder's title, select the folder title in the list, and then click it again. Type the new title and press Enter. USING WINDOWS EXPLORER TO MANAGE ITEMS The previous procedures tell you how to work with folders and items from the Desktop View. You can also use Windows Explorer to complete changes, such as retitling a folder and filing items in different folders. The changes you make in Windows Explorer are directly reflected in Desktop View. Likewise, any changes you make in Desktop View are visible in Windows Explorer. FILING ITEMS IN FOLDERS 21 To make changes in Windows Explorer: 1. Use Windows Explorer to make changes to folders or items that appear in Desktop View. [. . . ] If you don't like the changes, click the Undo Last Change or Undo All Changes button to undo the changes. PaperPort does not save the settings, such as the amount of change, in the Adjust Picture dialog box; therefore, if you reopen the dialog box, the default settings appear. Tip: If you want to ensure that your original picture is unchanged, make a copy of the picture by using the Duplicate Item command before opening the Adjust Picture dialog box. FINDING ITEMS 29 FINDING ITEMS With PaperPort you can use the Find Item feature to locate items by name, date, or keywords. With PaperPort Deluxe, Find Item includes the powerful SimpleSearch feature which lets you find items based on the textual content. [. . . ]