User manual NUANCE WORDSCAN

[. . . ] Serial # i Registration # WordScan User's Guide 802-0538-030A ii Caere Corporation Caere is a registered trademark of Caere Corporation. WordScan, WordScan Plus, HoverHelp, OCR Aware, Processed Document Architecture, PDA, and "Complete Document Recognition" are trademarks of Caere Corporation. Any reference to HP AccuPage refers specifically to HewlettPackard's AccuPage technology 2. 0. Ami Professional is a registered trademark of Lotus Development Corporation. [. . . ] See "Allow Multiple Saves" in Chapter 4 -- WordScan Settings and Appendix A for text and image formats. To save your document, click on the Save button or choose Save As Document from the File menu. The following dialog box appears. Save button Type a File Name (WordScan will append the threecharacter suffix based on the text or image type you select) and choose a directory location for the file. Once you have specified a document name and selected the desired options, click OK to save your document. The current image is saved to a file in your specified output format. File Names Type a file name for your document using standard DOS naming conventions. WordScan supplies a three-character file extension appropriate for the text or image format you have selected or you can add your own extension. Chapter 3: Using WordScan & Window Descriptions Using WordScan Basics 43 File Naming Conventions WordScan names documents according to the name you specify in the Save As dialog box. Here are some situations where the name may be shortened: Y Y Image files Documents split on blank pages When your document includes graphics, the file name is not affected. Text files that have been split by the use of Split on Blank are named according to the following rules: abcdenn. ext or abcdennx. ext where: abcde nn is the first five characters of the file name you specified. is a number indicating the page on which the image originally appeared or the job number of a document in a list that was split. is a number indicating the page on which the image originally appeared and x is a letter A through Z that denotes the number (1 through 26) of a graphic zone. For example, the document CALERA has a TIF image on the first page (page "01") and the image is the third one defined on the page. ext is the three character DOS file name extension for the selected file format (for example, . PCX, . TIF, or . PDA). nnx If your original document contains more than 99 pages, the file name is shortened even more to allow room for the additional digit(s). 44 Using WordScan Basics Chapter 3: Using WordScan & Window Descriptions For graphic files only, if you specified more than one graphic zone per page, a letter (A to Z, where A equals 1 and Z equals 26) is appended to the end of the file name indicating the order in which the graphic was captured (file names are shortened accordingly). For example, if a document named ARTICLE had three sections separated by blank pages as well as two graphics on the fifth page of the stack, WordScan would create the following files: ARTICL01. DOC ARTICL02. DOC ARTICL03. DOC ARTIC05A. TIF ARTIC05B. TIF The first three files contain the text from the three sections separated by blank pages. (The extensions may be different depending on which image format you chose. ) Text Format Choose the desired text format from the drop-down list box. See Appendix A for a list of text formats. Graphic Format Choose the desired graphic format from the drop down list box. See Appendix A for a list of graphic formats. Directories The Directories list box shows in which directory the file will be saved. All directories accessible from the current directory are shown in the list box. Click on the drive and directory names until you have specified the desired path name or type a complete path name in the File Name field. Chapter 3: Using WordScan & Window Descriptions Opening an Existing Job 45 Opening an Existing Job If you want to open an existing job, click on the Open button or choose Open Job in the File menu. There are three types of jobs that can appear in the Open dialog box: Y Y Y Files that have not been proofed Deferred files (see Chapter 2 for additional information) Files where processing was interrupted Each file type has a different icon appearing next to it. Deferred icon Open button Interrupted OCR icon Ready to Proof icon The order of the jobs appear according to their state (deferred, interrupted, or ready to proof) and then alphabetically by name. Interrupted jobs are those that you have cancelled during processing or where processing was otherwise incomplete. 46 Closing the Current Job Chapter 3: Using WordScan & Window Descriptions Closing the Current Job If you want to close the current job, choose Close Job from the File menu. Generally, choose this to close a job that has not been processed or proofed. Each job type appears with a different icon next to it in the Close window. Deferred icon Interrupted OCR icon Ready to Proof icon The jobs appear alphabetically by name, regardless of their state (deferred, interrupted, or ready to proof). Exiting WordScan Choose Exit in the File menu when you want to quit WordScan. Chapter 3: Using WordScan & Window Descriptions WordScan Window Descriptions 47 WordScan Window Descriptions This section provides an overview of WordScan's Main window toolbars, status bar, and dialog boxes. [. . . ] Copies of the Recognition Test Sheet are available upon request from CAERE. CAERE warrants that the magnetic media which the software is recorded on (if any), the product's documentation, the recognition processor (if any), and any other hardware provided by CAERE are free from defects in materials and workmanship under normal use. CAERE warrants that the software, recognition processor, and other hardware will perform substantially in accordance with the specifications set forth in the documentation and will process the Recognition Test Sheet provided with the specified standard of accuracy for image scanners in proper working order. The above express warranties are made for a period of six (6) months from the date the products are delivered to you as the first user. 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