User manual NUANCE SCANSOFT WORKING WITH PAPERPORT AND PAPERPORT DELUXE 7.0

[. . . ] Working with PaperPort and PaperPort Deluxe ® ® FOR WINDOWS COPYRIGHT INFORMATION PaperPort Software for Windows. Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the copyright laws. FormTyper, MicroChrome, PaperEnable, PaperPort, PaperPort Deluxe, PaperPort Links, PaperPortation, SimpleSearch, SharpPage, Visioneer Pro OCR 100, TextBridge, and the PaperPort logo are registered trademarks of ScanSoft, Inc. ZyINDEX toolkit portions, Copyright © 1990-2000, ZyLAB International, Inc. [. . . ] To create this type of e-mail attachment, choose Self Viewing Files as the Send Format in the Links preferences, before you send the item. For more information, see the online Help. CONVERTING A PAPERPORT ITEM TO TEXT 15 CONVERTING A PAPERPORT ITEM TO TEXT A PaperPort item is an image. Even the text on a scanned item is simply a picture of the text, and you can't edit it as you would text in a wordprocessing document. If a supported word-processing icon such as Word appears on the Link Bar, you can use PaperPort to convert the item to text. The PaperPort software performs this conversion by using the built-in OCR (optical character recognition) software provided with PaperPort. After converting an image into text, you can edit the file by using a word-processing application, such as Word. When the wordprocessing link icon is highlighted, release the mouse button. The OCR software displays a progress window while the conversion is in process. Note: This example shows the steps for using PaperPort's built-in OCR software and sending the converted text directly to Word. If you have other OCR software installed on your computer, you can convert the item by dragging the item to the OCR application on the Link Bar. 16 WORKING WITH PAPERPORT AND PAPERPORT DELUXE 4. When the conversion is complete, the wordprocessing application opens, and you can begin editing the text. FILING ITEMS IN FOLDERS Desktop View provides an easy-to-use filing system for organizing your items. The filing system consists of folders shown in the Folder View and items shown on the Desktop. With PaperPort Deluxe, you can add other folders or attached devices, such as Zip disks or external hard drives, to the Folder View. With the PaperPort software, you can save items in separate folders similar to ordinary file folders, except that they are electronic. Although PaperPort has certain default folders, you can add new folders or change any folder's title and color. FILING ITEMS IN FOLDERS 17 The ScanSoft Documents folder and these subfolders are provided with PaperPort. The items of one of the folders appear on the Desktop. ADDING FOLDERS TO THE FOLDER VIEW (PAPER PORT DELUXE ONLY ) Adding a folder to the Folder View lets you use PaperPort to see a folder and its items that are located on your hard disk or on another device connected to your computer. After you add a folder to the Folder View, you can view any of its folders or items in Desktop View. It shows the same device and folder information that you see in Windows Explorer. Select the folder on a drive or disk that you want to add to Folder View and click OK. The folder and its subfolders appear in the Folder View and items in the added folder appear on the Desktop. In addition, the actual location of the folder on your computer, such as the C drive, appears in the folder title. 18 WORKING WITH PAPERPORT AND PAPERPORT DELUXE Note: When you first add a folder to the Folder View, choose Refresh Thumbnails from the View menu. In the Folder View, click a Folder or click the plus sign next to a folder if one appears. This example shows four items in the Newsletters folder, which is located in the Articles folder. FILING ITEMS IN FOLDERS 19 Note: If you place an item into PaperPort, such as by scanning or capturing a Web page (PaperPort Deluxe only), the item is placed in the location that is currently selected in Desktop View. For example, if the Articles folder is selected and its items appear in Desktop View, then a scanned item is placed in the Articles folder. FILING ITEMS IN FOLDERS BY USING DESKTOP VIEW You can use the folders to store and organize different items. [. . . ] If you don't like the changes, click the Undo Last Change or Undo All Changes button to undo the changes. PaperPort does not save the settings, such as the amount of change, in the Adjust Picture dialog box; therefore, if you reopen the dialog box, the default settings appear. Tip: If you want to ensure that your original picture is unchanged, make a copy of the picture by using the Duplicate Item command before opening the Adjust Picture dialog box. FINDING ITEMS 27 FINDING ITEMS With PaperPort you can use the Find Item feature to locate items by name, date, or keywords. With PaperPort Deluxe, Find Item includes the powerful SimpleSearch feature which lets you find items based on the textual content. [. . . ]