User manual NUANCE SCANSOFT PAPERPORT 4

[. . . ] TA B L E O F C O N T E N T S Chapter 1: Welcome to the PaperPort Software . 13 14 15 18 19 20 21 22 23 24 iii iv TABLE OF CONTENTS Chapter 4: Stacking Items . . 27 27 28 29 30 31 32 35 35 36 38 41 41 43 44 45 47 47 49 52 54 57 58 60 61 TABLE OF CONTENTS v Chapter 9: Annotating a Page . 87 vi TABLE OF CONTENTS s ble nt Ta onte C of CHAPTER 1 Welcome to the PaperPort Software Welcome to the PaperPort software. [. . . ] The window that appears on your computer will be for your fax software. w NOTE: Instead of using the fax link icon, you can also choose Links from the File menu, and then choose the name of your fax software. To send a scanned item as a fax from Page View: 1. The fax software starts, and you can send the item. s ble nt Ta onte C of 38 CHAPTER 5: SENDING A FAX OR E-MAIL MESSAGE w NOTE: In the sample, the name of the fax software is Delrina WinFax. That option is for fax software that isn't listed by name on the menu, or for which an icon does not appear on the Link Bar. SENDING A SCANNED ITEM WITH AN E-MAIL MESSAGE To send items as attachments to e-mail messages, your computer will need: s s An e-mail account (typically over a network, or modem) E-mail software To send a scanned item as an e-mail attachment from Desktop View: 1. When the e-mail link icon is highlighted, release the mouse button. s ble nt Ta onte C of SENDING A SCANNED ITEM WITH AN E-MAIL MESSAGE 39 4. When your e-mail software opens, log in and then send the scanned item as an attachment to an e-mail message. This sample shows the login window for Lotus cc:Mail. The login window that appears on your computer will be for your e-mail software. To send the scanned item over the Internet, drag it onto your Internet e-mail link icon, such as Netscape Navigator e-mail. w NOTE: Instead of using the link icons, you can also choose Links from the File menu, and then choose the name of your e-mail or Internet e-mail software. The software will open and you can send the item as an attachment to an e-mail message. To send a scanned item as an e-mail attachment from Page View, choose Links from the File menu, and then choose the name of your e-mail application. RELATED TOPICS IN HELP Fax an Item Manage and Use Other Links PaperPort Basics, Using PaperPort Links Send an Item as an E-Mail Message s ble nt Ta onte C of 40 CHAPTER 5: SENDING A FAX OR E-MAIL MESSAGE s ble nt Ta onte C of CHAPTER 6 Using ScanDirect ScanDirect is an application for scanning an item and sending it directly to another application without opening PaperPort first. For example, if you want to scan an item and fax it right away, use ScanDirect. As soon as the item is scanned, your fax software starts and the item is ready to send. This chapter shows how to start ScanDirect, explains its features, and uses an example that describes how to use the ScanDirect Control Panel. STARTING SCANDIRECT The ScanDirect application is installed with your PaperPort software and is available from the Windows Start button. Choose ScanDirect. 41 s ble nt Ta onte C of 42 CHAPTER 6: USING SCANDIRECT The ScanDirect icon appears on the taskbar. 4. Click the ScanDirect icon to open the Control Panel. A ScanDirect shortcut also appears on your Windows desktop. You can double-click the shortcut to start ScanDirect. w NOTE: If another open window hides the ScanDirect Control Panel, click the ScanDirect icon on the taskbar to bring the Control Panel to the front. To close or minimize ScanDirect: 1. Choose Exit to close the Control Panel. s ble nt Ta onte C of THE SCANDIRECT CONTROL PANEL 43 THE SCANDIRECT CONTROL PANEL The ScanDirect Control Panel can remain visible on the screen so you can easily scan an item directly to another application. Scan to PaperPort Desktop Scan Single Page Scan Multiple Pages ScanDirect Icons Help Button Scroll Arrows About ScanDirect Scan Single Page--Click to scan a single page and send it to the selected application. Scan Multiple Pages--Click to scan several pages and send them to the selected application. Scroll Arrows--Click to see other icons on the ScanDirect Control Panel. ScanDirect Icons--Click to select which application the scanned items are sent to when scanned. About ScanDirect--Click to see copyright information about the application. w NOTE: You can switch positions of icons on the ScanDirect Control Panel. To rearrange the icons, hold down the Alt key, and then click the icon you want to move. Hold the mouse button and drag the icon to the spot where you want it. The icon appears at the new position. s ble nt Ta onte C of 44 CHAPTER 6: USING SCANDIRECT USING SCANDIRECT: AN EXAMPLE The basic process to use ScanDirect is the same for each application icon on the ScanDirect Control Panel. [. . . ] You can re-title any folder, including the basic set of folders that you receive with PaperPort. w NOTE: The PaperPort Desktop is not a folder and cannot be renamed. To give a folder a new title: 1. Click the folder's title to see the text box for editing the title. 3. Type the new title and press the Enter key or just click elsewhere on the PaperPort Desktop. You can also select the folder and choose Change Title from the File menu. DRAGGING AND DROPPING FOLDERS INTO FOLDERS Folders can be stored in other folders by dragging and dropping one folder into another. s ble nt Ta onte C of 80 CHAPTER 10: FILING ITEMS IN FOLDERS w TIP: Holding down the Ctrl key while dragging a folder into another folder creates a duplicate of the one you're dragging. This is a quick way to create a new folder, and can save time when you're creating a batch of new folders. [. . . ]