User manual NUANCE SCANSOFT PAPERPORT 3.6

[. . . ] TA B L E O F C O N T E N T S PART ONE: Getting Started Chapter 1: Quick Guide . 23 23 25 25 26 29 31 32 iii Chapter 3: Working on the PaperPort Desktop . . 35 36 36 38 39 39 40 42 42 43 44 44 44 45 45 46 47 47 48 49 51 52 53 54 55 56 57 58 59 61 62 63 64 65 iv Displaying All the Items in a Folder . . 67 68 70 71 71 72 74 75 76 77 78 79 80 83 84 85 86 90 91 93 94 Chapter 7: Annotating Items . [. . . ] The item is selected on the PaperPort Desktop. w TIP: If you selected the Find option (instead of Find All) and want to see the next item in the search that meets the search criteria, choose Find Next from the Edit menu (or press the F3 key). TIP: If PaperPort finds the item based on annotation text, the item will be selected on the PaperPort Desktop. Switch to the Page View, and then choose Find Next from the Edit menu (or press F3). The exact annotation on the page will be displayed and selected. w Finding Items 89 s ble nt Ta onte C of FINDING ANNOTATIONS While you are working in Page View, PaperPort can find annotation text in a mark-up or sticky note. For example, if you have a multipage contract and have exceptions to the wording, you could add an annotation such as "Check This" at each place where the wording needs to be revised. Then when you have finished reading the contract, finding the annotations is a quick way to get to the clauses that need revision. w NOTE: You can find annotation text in both Desktop View and Page View. If you use the process in Desktop View, PaperPort searches through all items on the desktop and selects the thumbnail that has the annotation. To find an annotation: 1. Click the Find button, or from the Edit menu in Page View, choose Find Annotation. The Find Annotation dialog box appears. To find the item while in Desktop View, choose Find Item from the Edit menu. Type the text that you want to find, and select the search options. 90 6: Getting Items On and Off the PaperPort Desktop s ble nt Ta onte C of 3. To find the next occurrence of the annotation, choose Find Next from the Edit menu. w TIP: If the annotation you are looking for is on a page in a stack, find the stack in Desktop View, switch to Page View, and press F3. PaperPort finds the page with the annotation and displays it. USING WINDOWS OBJECT LINKING AND EMBEDDING You can insert a PaperPort item into another Windows application, such as Microsoft Word 6. 0, by using Object Linking and Embedding (OLE). The item will appear in the Word document, creating a special link between the PaperPort application and Word. An application that contains an OLE object is called a container application. When you double-click the item in Word, PaperPort opens so that you can view or edit the item. Although you can perform some editing in PaperPort, generally you will want to edit the item by using one of the application icons on the PaperPort Desktop, such as Microsoft Paintbrush or one of the other graphics programs. Before starting, check to see if the container application that you want to use supports OLE. Look for the Insert Object command, which is usually found in the Edit or Insert menu. w NOTE: Not all Windows applications use OLE in the same way. If an Insert Object command is not available, check the application's user guide to see if it supports OLE. Using Windows Object Linking and Embedding 91 s ble nt Ta onte C of To insert a PaperPort item into another application: 1. In the container application, click where you want the PaperPort item inserted. From that application's Edit or Insert menu, choose Insert Object or a similar command. The Object dialog box may be different from the one shown here, depending on the version of Windows and OLE that you are using. [. . . ] For example, you can use OCR software to translate a PaperPort item into text. An Annotation tool designed for adding text to preprinted forms scanned into PaperPort. Optical character recognition, the technology of translating characters in a graphic image of a printed page into machine-readable characters that you can edit using a wordprocessing program. Object linking and embedding, an industrystandard method for inserting an object into a document. [. . . ]