User manual NUANCE PAPERPORT DELUXE SOFTWARE 5.3 FOR WINDOWS

[. . . ] PaperPort Deluxe Software User's Guide FOR WINDOWS COPYRIGHT INFORMATION PaperPort 5. 1 Deluxe Software for Windows. Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the copyright laws. AnyPort, AutoFix, AutoLaunch, FormTyper, MicroChrome, PaperEnable, PaperLaunch, PaperPort, PaperPort Deluxe, PaperPort ix, PaperPort Links, PaperPort mx, PaperPort PowerBar, PaperPort 3000, PaperPort 6000, PaperPort vx, PaperPortation, PaperPort Strobe, ScanDirect, SimpleSearch, SharpPage, and Visioneer are trademarks of Visioneer, Inc. PaperPort, Paper-driven, and the Visioneer logo are registered trademarks of Visioneer, Inc. [. . . ] The software opens, and you can send the item as an attachment to an e-mail message. GETTING PAPERPORT INFORMATION ON THE INTERNET The WebSite menu provides Internet access directly from PaperPort. For example, to receive technical support information about PaperPort or other Visioneer products, choose Technical Support from the WebSite menu. The PaperPort software starts your Internet browser software and displays the selected area on Visioneer's Web site. (If you do not have a direct Internet connection, you may have to connect to your Internet provider before choosing a WebSite menu command. ) To use the WebSite menu's commands, your computer must have a modem and appropriate software to access and browse the Internet. RELATED TOPICS IN HELP Fax an Item Manage and Use Other Links PaperPort Basics, Using PaperPort Links Send an Item as an E-Mail Message s ble nt Ta onte C of CHAPTER 5 Converting a Scanned Item to Text A scanned item is an image. Even the text on a scanned item is simply a picture of the text, and you can't edit it as you would text in a word processing document. Using optical character recognition (OCR) software, the PaperPort software can convert those text "pictures" into real text that you can then edit using a word processing application. The PaperPort software includes the Visioneer OCR software so you can convert scanned items without having to buy your own OCR software. After scanning an item, you can simply "OCR it, " and then work with the converted text in your word processing application. If you already own OCR software, you can use either it or PaperPort's built-in OCR software to convert scanned items. WHAT IS OCR? OCR is the computer's way of recognizing that a picture of an "S" is really the letter S, that the picture of a "W" is really the letter W, and so on for each letter's picture in a scanned item. The OCR software looks at each letter on a page, and if it recognizes the letter's shape converts it into the appropriate text character. When the analysis of the page is complete, the OCR software puts the text characters onto a page in about the same format as the pictures of text on the original scanned item. 33 s ble nt Ta onte C of 34 CHAPTER 5: CONVERTING A SCANNED ITEM TO TEXT The page is now a word processing document containing text that word processing applications can recognize. You can then edit the text as you normally would when word processing. If the scanned item contains smudges or handwritten notes, the OCR application will try to analyze them but, of course, will not be able to come up with a suitable match. For that reason, you should always try to scan clean copies when planning to use PaperPort's OCR feature. Also, you should carefully check the converted document to correct any mistakes that the OCR application made. The words are pictures of text, and can't be edited in a word processing application. For example, if you tried to select a line of text to reformat it, you couldn't. After being processed with the OCR software, the pictures of the text are now "real" text that a word processing application recognizes. This example shows how the converted text would appear in Microsoft Word. s ble nt Ta onte C of CONVERTING AN ITEM TO TEXT 35 CONVERTING AN ITEM TO TEXT To convert an item to text, you first scan it into PaperPort. You can use OCR to convert text from either Desktop View or Page View. w NOTE: Text scanned in color cannot be converted using the OCR software. Change the scanner's scan setting to "Editing Text" which is designed specifically for OCR conversion. To convert an item from Desktop View: 1. When the word processing link icon is highlighted, release the mouse button. w NOTE: This sample shows the steps for using PaperPort's built-in Visioneer OCR software and sending the converted text directly to a word processing application, in this case Word. If you have other OCR software on your computer, you send the text to it instead. [. . . ] If the folder being duplicated already contains items, they are duplicated too. s ble nt Ta onte C of 70 CHAPTER 9: FILING ITEMS IN FOLDERS To drag and drop one folder into another: 1. When the folder is highlighted, release the mouse button. You can tell when a folder has other folders in it because a small plus sign appears next to a folder. A minus sign indicates the folder is open and lists its folders. SEEING THE CONTENTS OF FOLDERS Desktop View displays the contents of the open folder. Thus, if you open the Travel folder, you will see all the scanned items stored in that folder. [. . . ]