User manual NUANCE PAPERPORT 8.0 DELUXE GETTING STARTED GUIDE

[. . . ] No part of this publication may be transmitted, transcribed, reproduced, stored in any retrieval system or translated into any language or computer language in any form or by any means, mechanical, electronic, magnetic, optical, chemical, manual, or otherwise, without prior written consent from the Legal Department at ScanSoft, Inc. , 9 Centennial Drive, Peabody, Massachusetts 01960. The software described in this book is furnished under license and may be used or copied only in accordance with the terms of such license. provides this publication "as is" without warranty of any kind, either express or implied, including but not limited to the implied warranties of merchantability or fitness for a particular purpose. Some states or jurisdictions do not allow disclaimer of express or implied warranties in certain transactions; therefore, this statement may not apply to you. [. . . ] To add all items in a folder, in the Folders pane, right-click the folder and click Add to SimpleSearch. To add all PaperPort image items during a search, select Use index for searching, and then click Update Now. Finding Items 31 Using the Search Pane Use the Search pane to enter search criteria and select options for finding your PaperPort items. On the Command bar, click the Search button to display the Search pane and specify your search criteria as shown in Figure 19. Then, click Search to start the search. Click the Search button Enter file search criteria Enter index search criteria Click to enable index search Click to update index Figure 19. An index search references PaperPort's SimpleSearch index to find item properties or actual text contained within an item. You enter the item properties in the Name, author, keyword box and the text content in the Containing text box. SimpleSearch returns a list of all the items that match the criteria you specify. If you select First item, PaperPort finds the first item that matches the search criteria and automatically selects it on the Desktop. To find the next item, press F3, or on the Tools menu, click Find Next. 32 Using PaperPort Chapter 3 If you select All items, PaperPort displays the Search Results pane in the Desktop and lists all the found items (Figure 20). Properties of first item in list List of items found using search criteria Figure 20. Search Results Double-click a listed item to select it on the Desktop. Right-click a listed item to display a shortcut menu, where you can select Open in Folder, View, or Properties for that item. Click View Text to see the words found in the text of the item. Finding Items 33 Viewing Pages Using the Page View window, PaperPort enables you to display a full-size view of a page or image item, where you can adjust and edit the quality of images, as well as add comments, notes, and annotations. Figure 21. The Page View Window Select the item on the Command bar and click the Page button. You can also double-click the PaperPort item. Note Click the Desktop button to toggle back to the Desktop at any time. You can zoom in to display the details of a page or zoom out to make the page smaller on the screen. To zoom a page, click the Zoom In or Zoom Out button on the Command bar. Other commands are available when you click the arrow next to the Zoom Out button: Best Fit, Fit Width, Fit Height, or Actual Size. You can open an item in a separate PageViewer program by holding down the Ctrl key and double-clicking the item. PaperPort also offers the PaperPort MiniViewer, which enables you to share PaperPort items with others who do not have PaperPort on their computer. The PaperPort MiniViewer is available as a free download program from the ScanSoft web site. The MiniViewer allows others to view and print PaperPort image items (. max files) that you send to them via e-mail. 34 Using PaperPort Chapter 3 Annotating Pages Using PaperPort's annotation tools, you can add notes and text, highlight text, draw lines and arrows, or stamp a picture onto a PaperPort image item. You can select an annotation tool from the Annotation toolbar whenever you display a PaperPort image item in the Page View window. Adds a resizable note much like a sticky note that you write on and then stick on paper documents. [. . . ] Update the SimpleSearch index You can also index all items in all PaperPort folders at once. However, if you have a lot of documents in any of these folders (like your My PaperPort Documents folder, for example), this could take a long time. The time it takes to complete depends on how many items you have and how long it has been since your last update. Find Items Session 3 - Perform an Index Search Now that you have built or updated your SimpleSearch index, let's try to find an article about whales. In Search Options, select the Use Index for Searching check box. 62 Sample Sessions Chapter 4 3. [. . . ]