User manual NUANCE PAPERPORT 4.0 FOR WINDOWS

[. . . ] TA B L E O F C O N T E N T S Chapter 1: Welcome to the PaperPort Software . 30 iii iv TABLE OF CONTENTS Chapter 5: Sending a Fax or E-Mail Message . 69 s ble nt Ta onte C of CHAPTER 1 Welcome to the PaperPort Software Welcome to the PaperPort software. This guide explains how to use the main features of your PaperPort software. [. . . ] You can also use the commands on the Page menu to move from page to page in a stack. s ble nt Ta onte C of 28 CHAPTER 4: STACKING ITEMS To move between pages in a stack in Desktop View: 1. Click the left arrow of the Page Navigator to see the previous page in the stack. 3. Click the right arrow of the Page Navigator to see the next page in the stack. You can also move between pages by choosing the Page menu commands: First Page, Last Page, Previous Page, and Next Page. Or use the Go To Page command from the Page menu to move directly to any page in the stack. Clicking the middle of the Page Navigator (it says 1 of 2 in the sample above) is a shortcut for choosing the Go To Page command. Click the Previous or Next button. You can also use the commands on the Page menu to move between pages in Page View. UNSTACKING ITEMS You can unstack pages in a stack if, for example, you want to move those pages to another stack, replace those pages with new ones, or delete them from the stack without disturbing the rest of the pages. You unstack pages in Desktop View. s ble nt Ta onte C of UNSTACKING ITEMS 29 To unstack a single page: 1. Click the Page Navigator to display the page you want to unstack. 3. You can also choose Unstack Current Page from the Desktop menu. To unstack all of the pages in a stack: 1. You can also choose Unstack from the Desktop menu. Each page of the stack becomes a separate item on the PaperPort Desktop. s ble nt Ta onte C of 30 CHAPTER 4: STACKING ITEMS GIVING TITLES TO ITEMS AND STACKS When you first scan an item, it is Untitled, but you can give it a title up to 30 characters long, such as Smithers Contract or Letter to Dr. The more descriptive the title, the easier it is to quickly find the item you want. The stack title and page titles both appear above the stack so that, as you flip through the pages of a stack, you can see each page's title as well as the stack title. The stack title is in boldface type. As you flip through the pages, each page's title appears. If you don't want to see page titles with the stack titles, choose Per-Page Titles from the View menu. Type the new title and press Enter. To change a title in Page View, choose Change Title from the File menu. s ble nt Ta onte C of GIVING TITLES TO ITEMS AND STACKS 31 RELATED TOPICS IN HELP Work with Items on the PaperPort Desktop Create and Work with Stacks Work with Items in Page View s ble nt Ta onte C of 32 CHAPTER 4: STACKING ITEMS s ble nt Ta onte C of CHAPTER 5 Sending a Fax or E-Mail Message After an item has been scanned into PaperPort, you can send it as a fax, or as an attachment to an e-mail message. You do not need to print the item first; you can send it directly from the PaperPort Desktop without worrying about paper jams when faxing. If you want to add some notes to a fax, but don't want to mark up the original, you can annotate the item using PaperPort's annotation tools. The annotations can be "turned off" before the item is sent, in case you don't want someone to see your comments on it. See Chapter 7, "Annotating a Page, " for the steps to create annotations and to display or hide them. OVERVIEW The PaperPort software has several ways to send a fax or e-mail: s s s Select an item and drag it onto the fax or e-mail link icon Select an item and click the fax or e-mail link icon Choose the fax or e-mail application from the Links menu on the File menu 33 s ble nt Ta onte C of 34 CHAPTER 5: SENDING A FAX OR E-MAIL MESSAGE SENDING A SCANNED ITEM AS A FAX To send scanned items as faxes, your computer will need: s s A fax modem Fax software To send a scanned item as a fax from Desktop View: 1. When the fax link icon is highlighted, release the mouse button. s ble nt Ta onte C of SENDING A SCANNED ITEM AS A FAX 35 4. When your fax software starts, send the scanned item as a fax. This sample shows the Delrina WinFax PRO window for sending a fax. The window that appears on your computer will be for your fax software. w NOTE: Instead of using the fax link icon, you can also choose Links from the File menu, and then choose the name of your fax software. To send a scanned item as a fax from Page View: 1. The fax software starts and you can send the item. s ble nt Ta onte C of 36 CHAPTER 5: SENDING A FAX OR E-MAIL MESSAGE w NOTE: In the sample, the name of the fax software is Delrina WinFax. [. . . ] If an item contains annotations that you don't want to include when it's printed, remember to turn off the annotations first. s ble nt Ta onte C of 58 CHAPTER 7: ANNOTATING A PAGE To print an item: 1. When the Printer link icon is highlighted, release the mouse button. You can also print by choosing Print from the File menu. RELATED TOPICS IN HELP Print, Save, and Delete Items Work with Items in Page View Add Notes, Arrows, and Other Annotations s ble nt Ta onte C of CHAPTER 8 Filing Items in Folders PaperPort's filing system with folders is for items scanned or imported to the PaperPort Desktop. This chapter shows how to: s s s s s Store items in folders Create new folders Give folders titles See the contents of folders Find an item in a folder 59 s ble nt Ta onte C of 60 CHAPTER 8: FILING ITEMS IN FOLDERS The list of folders appear in Desktop View along the left side of the window. The list of folders DRAGGING AND DROPPING ITEMS INTO FOLDERS The easiest way to move an item into a folder is by dragging-anddropping the item into the folder. You can file items one at a time, or you can file multiple selected items all at the same time. [. . . ]