User manual NUANCE OMNIFORM FILLER 5.5 FOR DESIGNING AND DISTRIBUTING FORMS

[. . . ] No part of this publication may be transmitted, transcribed, reproduced, stored in any retrieval system or translated into any language or computer language in any form or by any means, mechanical, electronic, magnetic, optical, chemical, manual, or otherwise, without prior written consent from the Legal Department at ScanSoft, Inc. , 9 Centennial Drive, Peabody, Massachusetts 01960. The software described in this book is furnished under license and may be used or copied only in accordance with the terms of such license. provides this publication "as is" without warranty of any kind, either express or implied, including but not limited to the implied warranties of merchantability or fitness for a particular purpose. Some states or jurisdictions do not allow disclaimer of express or implied warranties in certain transactions; therefore, this statement may not apply to you. [. . . ] Saving occurs after various actions, such as moving from one record to another, printing or closing a form, and before importing or exporting data. You only need to use the Save command in the File menu when: You have the full version of OmniForm and want to save changes that you made in Form Designer. You want to save information that you entered in the Print offsets for data option in the Print dialog box. Saving Forms 47 Tip Choose Save As. . . in the File menu if you want to save a form to another location or with a different file name. Printing Forms To print your form: 1. The Print dialog box appears. If you are printing Form and Data or Data Only, select the records you want to print. 2. Select the desired options for printing. If you are printing from OmniForm Filler, you can choose to print Form and Data, Data Only, or Form Only. Selecting Data Only just prints the information you have entered in the fillable fields. This is useful if you want to print data on a preprinted form. Tip 48 Working with Forms Chapter 2 3. OmniForm prints your form with the selected settings. Emailing Forms You can send your OmniForm Forms and form data as email attachments if you use Lotus cc:Mail, Lotus Notes, Microsoft Exchange, or Microsoft Outlook. OmniForm selects your installed email application by default if you have only one installed. If you have more than one of these email applications, select which one you want OmniForm to use by default. Click OK. Emailing Forms 49 Specifying What You Want to Email When you email a form from OmniForm Filler, you have the choice of sending it in the following ways: blank OmniForm Form OmniForm Form and data data only To send a form as an email attachment: 1. to specify a range of records if you are sending form data. 4. Select an option for sending your form. Click Help for more information about the available options. 5. If you are sending form data, click Range. . . If you do not specify a range, OmniForm will send all records. 6. Click OK in the Mail Options dialog box. A new message from your email application appears with your OmniForm file attached and ready for addressing. 7. Address your email message and send it as you would any other message. 50 Working with Forms Chapter 2 Adding a Routing Slip If you are a Microsoft Exchange or Outlook user, you can add a routing slip to email. Please see your Microsoft documentation for more information on routing slips. Or, click Add Slip to close the dialog box without routing the form. Emailing Forms 51 52 Working with Forms Chapter 3 Working with OmniForm Databases Every OmniForm Form is automatically set up with a searchable database. It includes the following topics: About OmniForm Databases Moving Through Records in a Database Creating New Records Duplicating Existing Records Searching Records Sorting Records Recalculating Records Deleting Records Setting Up an OmniForm Database to Be Shared Refreshing Records in a Shared Form Exporting Data Importing Data Protecting Data 53 About OmniForm Databases Every OmniForm Form has its own OmniForm database associated with it. An OmniForm database is a collection of information stored as individual records. Each record uses the same form design, but can contain different information in its fields. The first time you open a form and fill out information, it becomes the first record in the database. [. . . ] Click the Select Annotation button or choose Select from the Annotate submenu of the Tools menu Select the drawing by putting a selection circle around it. Using Annotations and Drawings on Forms 89 3. Tap inside the drawing rectangle and drag the object to the desired location. Deleting annotations and drawings Annotations or drawings can be deleted after selection. Click the Select Annotation button or choose Select from the Annotate submenu of the Tools menu. Select the drawing by putting a selection circle around it. 90 Utilizing Special Tablet PC Services Chapter 5 3. Click the Delete Annotation button or choose Delete from the Annotate submenu of the Tools menu. Using Annotations and Drawings on Forms 91 92 Utilizing Special Tablet PC Services Chapter 6 Technical Information This chapter provides troubleshooting tips and other technical information about using OmniForm Filler. [. . . ]