User manual NUANCE OMNIFORM FILLER 4

[. . . ] OmniForm® Filler User's Manual Version 4. 0 for Windows 95, 98, and NT CAERE CORPORATION 100 Cooper Court Los Gatos, California 95032-3321 USA i Caere GmbH Innere Wiener Strasse 5 81667 München, Germany Caere UK Information Centre 3 Catherine Place Westminster, London SW1E 6DX Centre d'informations Caere 72, rue Baratte-Cholet 94100 Saint-Maur, France Please Note In order to use this program, you should know how to work in the Microsoft Windows environment, and be aware of many of the universal keyboard shortcuts. Please refer to Windows documentation if you have questions about how to use menu commands, dialog boxes, scroll bars, or edit boxes. OmniForm Filler User 's Manual Version 4. 0 for Windows 95, 98, and NT 800-1311-030A Copyright© 1999 Caere Corporation. CAERE®, Logical Form Recognition, and OmniForm®, and OmniForm Filler® are trademarks of Caere Corporation. Many of the designations used by manufacturers and sellers to distinguish their products are claimed as trademarks. Such designations appearing in this manual have been printed in initial caps. [. . . ] · Select All Records to print every record in the database. 4 Select Collate to assemble multiple printed copies in the proper sequence. This option is available if your form has more than one page and your printer supports collating. This is useful if you want to position data in a specific place on the page. This option is only available if Data Only is selected in the Form/Data drop-down list. Select Use macro to print form if you have a macro programming utility installed and want to print a stored print file. This option is only available if the form was set up with a macro number. Select Print Paper Color if you want to print the background color of your form. The Print to File dialog box appears after you click OK if you have selected the Print to file option in the Print dialog box. Select a location for the file, type a file name in the File Name text box, and click OK. 5 6 7 8 9 Working With Forms 31 Mailing a Form Printing Your Form as a Macro OmniForm forms can be saved as a macro and then called as an overlay from a printer's memory, flash memory, or hard disk. OmniForm forms are compatible with the Kelly FlashSIMM for Hewlett-Packard laser printers. Please contact Kelly Computer Systems at (415) 960-1010 for more information. To print your form as a macro, a macro number must have been assigned to the form in the OmniForm program. Consult your OmniForm administrator or the form's creator if you need to assign a macro number to a form. Print a Macro 1 2 3 4 Launch OmniForm Filler and open the form you want to print. See your macro programming utility documentation for an explanation of the way a stored macro is printed. Mailing a Form This section describes how to select a mail system and mail a form from OmniForm Filler. You must have either Lotus cc:Mail (2. 0 and above), Lotus Notes, or Microsoft Exchange/Outlook installed to mail a form. Selecting a Mail System 1 Choose Options. . . in the Tools menu. 32 Chapter 2 Mailing a Form The Options dialog box appears. 2 Click the General tab. OmniForm Filler selects your installed mail application by default if you have only one installed. · Select Form and Data to send all text, graphics, and any information in fillable fields. · Select Data Only to send just the information you have typed in the fillable fields. · Select Form Only to send a blank form, that is, without any information in fillable fields. Working With Forms 33 Mailing a Form 4 Click Range. . . to open the Record Range dialog box if you want to specify a range of records to send. If you do not specify a range, OmniForm Filler will send all records by default. [. . . ] A field might contain text, such as your name in a Name field, or preformatted OmniForm Filler information, such as a check that appears when you click a check box field. field validation In OmniForm, a feature that prompts a user to enter specific data in a field or to not leave a specific field empty. found set A subset of records in a database retrieved during a search. Each record contains at least one piece of information that matches criteria set during a search such as the same name in a Customer field. [. . . ]