User manual NUANCE OMNIFORM FILLER 2 REFERENCE FOR MACINTOSH

[. . . ] OmniForm Filler Reference Version 2 for Windows 95/NT/3. 1 CAERE CORPORATION 100 Cooper Court Los Gatos, California 95030 European Offices: Caere GmbH Innere Wiener Strasse 5 81667 Munich Germany Please Note In order to use this program, you should know how to work in the Microsoft Windows environment. Please refer to your Windows documentation if you have questions about how to use menu commands, dialog boxes, scroll bars, edit boxes, and so on. OmniForm Filler Reference Version 2 for Windows 95/NT/3. 1 Copyright© 1996 Caere Corporation. CAERE®, Logical Form Recognition, and OmniForm® are trademarks of Caere Corporation. Many of the designations used by manufacturers and sellers to distinguish their products are claimed as trademarks. [. . . ] Because a field is filled, you now have a database with one record in it. Managing a Database - 45 Managing Database Records 5 Fill in as many fields as you like. 6 Click the New button in the standard toolbar or choose Go To in the Records menu and New in its cascading menu. OmniForm Filler creates and displays a new, empty record with the same form design as the first one. Continue to create new records in this way as you need. 7 8 Duplicating Records You can duplicate any record in a database as long as it has information entered in at least one field. This is useful if you want to create records that will contain much of the same information. A form with fields filled only by automatic calculations (such as a date field) is still considered empty by OmniForm Filler. You must fill at least one field manually before you can duplicate a record. You cannot duplicate a record if data protection was turned on in the form in the OmniForm program. Contact your OmniForm administrator or the form's creator if you need data protection turned off. Managing a Database - 46 Managing Database Records To duplicate a record: 1 2 3 Open a form. OmniForm Filler duplicates and displays the new record. To change an entry in a filled field, tab to a field or drag your cursor over the entry to highlight it and then type a new entry. Moving Through a Database Once you have multiple records, use the Record buttons in the standard toolbar or the commands in the Records menu to move through a database. First Record Previous Record Record Number Next Record Last Record New Record First Record Click the First Record button or choose Go To in the Records menu and First in its cascading menu to move to the first record in your database. Previous Record Click the Previous Record button or choose Go To in the Records menu and Previous in its cascading menu to move to the record before the one you are viewing. If you are viewing record 3, for example, the previous record is record 2. Record Number The Record Number text box displays the number of the current record. Follow these steps to move to another record: 1 2 3 Highlight the number in the Record Number text box. Press Enter to move to that record. Managing a Database - 47 Managing Database Records Next Record Click the Next Record button or choose Go To in the Records menu and Next in its cascading menu to move to the record after the one you are viewing. If you are viewing record 3, for example, the next record is record 4. Last Record Click the Last Record button or choose Go To in the Records menu and Last in its cascading menu to move to the last record in your database. New Record Click the New Record button or choose Go To in the Records menu and New in its cascading menu to create and move to a new record. Searching Records for Information A database can contain a tremendous amount of information. If you had to search manually through hundreds of records in your database to find a particular record, it could take hours. An OmniForm Filler search, however, can retrieve records with the information you need in seconds. The Search dialog box appears. The field to search How to search What to search for Which records to search 2 Select a field name in the Field Name drop-down list. All the fields in your form are listed here. Managing a Database - 48 Managing Database Records 3 Select a condition in the Condition drop-down list. A condition describes how to look for information entered in the Value text box. For example, suppose you entered the words Franich & Halsey in the Value text box. [. . . ] prompt A message on the screen that tells you of some need for response or action. A prompt usually takes the form of a symbol, a message, a dialog box, or a menu of choices. random-access memory (RAM) Memory in which information can be referred to in an arbitrary or random order. Generally, the work space within the computer, temporary in nature, is sustained only while the power is on. [. . . ]