User manual NUANCE DRAGON NATURALLYSPEAKING PROFESSIONAL 6

[. . . ] USER'S GUIDE By Dan Newman For details on ScanSoft Application Solutions Partners near you, please visit: www. ScanSoft. com/NaturallySpeaking/locator/ Learn more about speech recognition at: Training and Customization Professional training and customization services from a ScanSoft-certified Applications Solutions Partner can help you achieve the maximum return on your investment. If you would like to unleash the full potential of Dragon NaturallySpeaking software, please contact one of our Partners for training, customization, and more. ScanSoft Application Solution Partners are the best in the industry; distinguished by their expertise, experience, and commitment to providing top-level services for Dragon NaturallySpeaking speech recognition products. For details on ScanSoft Application Solutions Partners near you, please visit: www. ScanSoft. com/NaturallySpeaking/locator/ or call 800-443-7077 About the Author Dan Newman is president of Say I Can, Inc. , a leading reseller of speech-recognition products and training services. [. . . ] For example, sometimes it takes a second or two for the Start menu to open and the macro must anticipate this. In cases where there is a hot key equivalent to a mouse action, you should consider using the hot key as a way to avoid this problem. Recorded macros cannot be edited or changed once they are recorded. 10 11 12 Some useful commands Each command you create saves you from dictating the same text and/or commands over and over again. Here are some ideas for creating useful commands: s s s Home Address Business Address Address to, for example, Laura Raymond (types her address, skips a line, and types "Dear Laura, "). Signature Block (types "Sincerely yours, " skips a line, and inserts a graphic of your handwritten signature and types your title) Letter Closing (types a closing paragraph or sentence and then your signature block) Special Offer (types a boilerplate text with all formatting that you define) Create Expense Report (opens a Microsoft Excel spreadsheet and fills in some rows and column titles). E-mail Signature (types the signature text for an e-mail message) s s s s s Dragon NaturallySpeaking User's Guide 139 CHAPTER 10 Automate Your Work s Address Form (types your name and address, with a tab after each part, for filling in forms on the Web) TIP When creating commands, start with the ten text items or application functions you use most often. Create voice commands for additional functions as you progress. 140 Dragon NaturallySpeaking User's Guide CHAPTER 11 Workflow A s you use Dragon NaturallySpeaking, you will develop your own approach to working with the software. Do you have an assistant who can edit your dictated documents? Paying attention to workflow, or how you organize your tasks, is important to maximizing your efficiency with Dragon NaturallySpeaking. This chapter suggests different ways to manage workflow and increase productivity according to your particular needs and desired ways of working. Dictate first, correct later It's a natural tendency to watch the screen as you dictate and correct the computer's errors as they occur. Writing takes concentration and fixing errors as you go can throw you off track. The best way to work is to dictate anywhere from a few sentences to several paragraphs at once. Then, while your dictation is still fresh in your mind, go back and correct any errors the program has made. When dictating, you'll achieve higher accuracy and be less distracted if you don't watch the computer. Try dictating with your eyes closed or look at the ceiling, to the side, or down. Watching the computer constantly as you speak can make your speech rhythms less natural and may increase the likelihood of errors. Dragon NaturallySpeaking User's Guide 141 CHAPTER 11 Workflow Listening to your recorded voice The primary obstacle to dictating first and correcting later is forgetting what you originally said. It's frustrating to discover one of the software's mistakes but not remember the words you used. The easiest way to remind yourself of what you said is to listen to your recorded voice. In most applications, Dragon NaturallySpeaking records what you say as you speak. In some applications, you can play back only the most recent phrase you said. NOTE Playback is available in all editions of Dragon NaturallySpeaking. It works in Microsoft Word, Corel WordPerfect, the DragonPad and any other application that accepts formatting, such as WordPad. Deferred correction and saving recorded dictation, however, are available only in Dragon NaturallySpeaking Professional and higher editions (in MicrosoftWord, Corel WordPerfect, the DragonPad and any other application that accepts formatting). Also, in Dragon NaturallySpeaking Preferred you cannot save a recording of your dictation along with the document--you must listen to your speech in the same computer session in which it was transcribed. Here are two ways to play back your recorded speech. s s Select the text for which you want to hear your original dictation and say "Play That Back. " Select the text for which you want to hear your original dictation and click on the blue triangle on the Extras toolbar on the DragonBar. Now that you've heard what you originally said, correct the error. [. . . ] Choose an entry from a list of choices, in this example, Thursday. Click Radio Button/ Radio Button Click List Box or List Box Show Choices Hide Choices Cancel Choices Choose Thursday or Thursday You can use standard editing commands to work with text that you enter in a Web form. For more information about Microsoft Internet Explorer commands, see "Using E-Mail and Microsoft Internet Explorer" on page 85. Working hands-free Pressing keyboard keys For lists of commands you can use to press keyboard keys, see "Pressing keyboard keys" on page 111. Moving the mouse pointer and clicking the mouse For lists of commands you can use to move the mouse pointer and click the mouse, see the mouse movement commands starting on page 117. Dragon NaturallySpeaking User's Guide 261 Index A abbreviations 75 accuracy improving 161, 179 measuring 161 troubleshooting 225 with a recorder 204 Accuracy Assistant 162 Accuracy Center 162 Acoustic Optimizer 163 acronyms 75 Active Accessibility 217 add a word 166 adding paragraphs, lines, and spaces 230 additional training 24 Advanced Settings dialog box 201 All Caps Off 57 All Caps On 57 All Caps That 58 All Caps [text] 57 America Online 85 American English 14 apostrophe 's 72 applications opening 104 switching 105 assistant, working with 149 audio saving 143 testing 221 Audio Setup Wizard 18 Audio Setup wizard using 222 audio, saving 143 Australian English 14 automating your work 125 B backing up user files 217 BACKSPACE key 50 backups 216 Bold That 60, 243 bold, adding or removing 243 bookmarks. See Favorites British English 14 bulleted text 61 buttons, selecting 108 C 58 58 capitalizing text 241 already in a document 58 applying lowercase 57-58 consecutive words 56-57 next word 56 Caps Off 57 Caps On 57 Center That 61 characters deleting 50 moving to next/previous 47 selecting 44 check boxes, selecting 108 Capitalize That 58 56 Capitalize That Cap [word] Cap That Dragon NaturallySpeaking User's Guide 263 Index clicking the mouse 120 Command Browser 98, 165 Command Mode 82 commands browsing available commands 98, 100 training 178 troubleshooting 224 undoing 237 using with a recorder 196 which ones work in which programs 227 See also custom commands See also the Appendix for a list of commands composing. See dictation Compound That 74 compound words 73-74 contact names, adding 170 contractions. [. . . ]