User manual NOVELL OPEN WORKGROUP SUITE SMALL BUSINESS EDITION 2.0 14-05-2007

[. . . ] Novell Open Workgroup Suite Small Business Edition User Guide novdocx (en) 11 December 2007 Novell Open Workgroup Suite Small Business Edition 2. 0 USER GUIDE May 14, 2007 www. novell. com novdocx (en) 11 December 2007 Legal Notices Novell, Inc. , makes no representations or warranties with respect to the contents or use of this documentation, and specifically disclaims any express or implied warranties of merchantability or fitness for any particular purpose. Further, Novell, Inc. , reserves the right to revise this publication and to make changes to its content, at any time, without obligation to notify any person or entity of such revisions or changes. Further, Novell, Inc. , makes no representations or warranties with respect to any software, and specifically disclaims any express or implied warranties of merchantability or fitness for any particular purpose. Further, Novell, Inc. , reserves the right to make changes to any and all parts of Novell software, at any time, without any obligation to notify any person or entity of such changes. [. . . ] The file is downloaded to a temporary folder where Internet files are saved, such as Temporary Internet Files in Windows, and then opened with your local Desktop Applications 11 novdocx (en) 11 December 2007 application. If you plan to work in the file, it is best to save the file locally, modify the file, and then upload it. Navigate to the location where you want to place the file, then click Save. Options on the page might differ slightly, depending on the Web browser you use. Creating a New Folder In the New Folder field, specify the name of the new folder, then click Create. When the page refreshes, the folder appears alphabetically in the list. Deleting Folders or Files Select the check box next to one or more folders or files you want to delete, then click Delete. Uploading a File In the Upload File field, click Browse, locate a local folder you want to upload, then click Open > Upload. The maximum file size for the upload limit is configured by the administrator. By default, the limit is set to 10 MB; the limit for your server might differ. Helpful Links For troubleshooting, see the iFolder Documentation Web site (http://www. novell. com/ documentation/ifolder3/user/data/front. html). 1. 2 OpenOffice OpenOffice is a cross-platform suite of office applications including a word processor, presentation and spreadsheet applications, an HTML editor, and a drawing tool. This version of OpenOffice is extensively compatible with Microsoft Office, allowing you to better share files between platforms. It provides capabilities for creating, processing, reviewing, and revising the documents required in daily business. OpenOffice also exports documents in Adobe* portable document format (PDF) and allows font matching when opening documents originally composed in Microsoft Office. 1. 2. 1 Starting OpenOffice The OpenOffice Suite should be installed on your desktop. You can access OpenOffice from the icon on your desktop or from the list of applications installed on your computer. When the file is open, you can begin writing your document, spreadsheet, or presentation. OpenOffice Writer equivalent to Microsoft Word OpenOffice Base equivalent to Microsoft Access OpenOffice Impress equivalent to Microsoft PowerPoint* 12 Novell Open Workgroup Suite Small Business Edition User Guide novdocx (en) 11 December 2007 OpenOffice Calc equivalent to Microsoft Excel* 1. 2. 2 Saving Files OpenOffice is much the same as other office applications. OpenOffice saves files in the OpenDocument format by default unless you manually choose another option. If you find that you consistently need to save in another format, such as MSWord (. doc), you can change this default with the following procedure: 1 Click Tools > Options > Load/Save > General. 2 In the Default file format section, choose the Documentation type you will be working in, then choose the document format you want to use from the Always save as drop-down menu. 3 Click OK to save your changes. 1. 2. 3 Sharing Files with Microsoft Office Users With OpenOffice, you can simply save your documents in the Microsoft Office format so that Microsoft Office users can easily share documents. 1. 2. 4 Helpful Links For further information on how to use the OpenOffice Suite, see OpenOffice documentation (http:// www. novell. com/documentation/sled10/userguide_kde_sp1/index. html?page=/documentation/ sled10/userguide_kde_sp1/data/b3feh4b. html). 1. 3 Collaboration Groupware and Messaging Novell GroupWise is an enterprise collaboration system that provides secure e-mail, calendaring, scheduling, and instant messaging. GroupWise also includes task management, contact management, document management, and other productivity tools. [. . . ] You can also send and receive faxes directly from your desktop. 1. 4. 1 Faxing HylaFAX HylaFAX is an open source desktop faxing system that enables you to send and receive faxes without getting up and going to the fax machine. It also provides you with the security and convenience of receiving faxes in a common location on your network. This means no more lost faxes or sensitive faxes being delivered or seen by unauthorized personnel. Desktop Applications 17 novdocx (en) 11 December 2007 Receiving a Fax You need to set up HylaFAX to receive faxes. The list of received faxes is the first screen you see when you open JHylaFAX to review received faxes. [. . . ]