User manual NEC ELITEMAIL CTI LITE

[. . . ] NOTICE Note that when converting this document from its original format to a . pdf file, some minor font and format changes may occur causing slight variations. When viewing and printing this document, we cannot guarantee that your specific PC or printer will support all of the fonts or graphics. Therefore, when you view the document fonts may be substituted and your individual printer may not have the capability to print the document correctly. EliteMail CTI LX Lite User's Guide To access your mailbox by computer 1. When the system greets you, enter: Host name Extension Security To access your mailbox by telephone from inside your organization 1. [. . . ] You can also remove your name from this directory (so that callers cannot learn your extension number). To add or remove your name from automatic directory assistance, enter 1 when asked to change your directory listing status after changing your recorded name. To add or remove your name from the directory by telephone 1. Enter 1 for Yes, 2 for No. To change your recorded name by computer 1. Click to record your name with your recording device: Pick up the handset when the telephone rings, wait for the beep, then speak into the handset. Wait for the tone, then speak into the microphone. to stop recording. To change your recorded name by telephone 1. Enter 1 for Yes, 2 for No. To change your spelled name by telephone 1. Enter 1 for Yes, 2 for No. 82 Changing Your Greetings Callers hear a greeting before they leave a message. Your mailbox can have one of three greetings: standard, busy, or alternate. You can rerecord or switch between greetings by telephone or by computer. Standard Greeting The standard greeting plays when your extension is unanswered. Please leave a message. " Busy Greeting The busy greeting plays when your extension is busy. Please leave a message. " For callers to hear your busy greeting, you must activate it. If you do not want to use a separate busy greeting, then record a standard greeting for all situations when you are unavailable. Please leave a message. " This feature may not be available at your site. , , Alternate Greeting The alternate greeting plays for special occasions, such as a vacation. I am out of the office today and will return tomorrow. " When your alternate greeting is active, the system plays it instead of any of your other greetings. System-Generated Greetings If you do not record greetings in your own voice, the system plays greetings that include your recorded name or your extension. For example: For a standard greeting, "Pat Green is not available right now. " For a busy greeting, "Extension 1 2 3 is busy. " For an alternate greeting, "Pat Green is out today. " To switch between your greetings by computer 1. Click Save. 92 K K K For changing the Greeting type Figure 15. The Greetings Screen To rerecord your standard, alternate, or busy greeting by computer 1. Enter to record the greeting with your recording device: Pick up the handset when the telephone rings, wait for the beep, then speak into the handset. Wait for the tone, then speak into the microphone. to stop recording. To switch between your standard and alternate greeting by telephone 1. If using Softkeys press SETUP, GREET, SWTCH, otherwise enter 7 4 5. 03 To rerecord your standard, alternate, or busy greeting by telephone 1. To rerecord your greeting perform one of the following: Standard -- If using Softkeys press SETUP, GREET, STD, otherwise enter 7 4 6 1. Alternate -- If using Softkeys press SETUP, GREET, >>>>, ALT, otherwise enter 7 4 7 1. [. . . ] (IMAP4-compliant Mail Servers only. ) Checking E-Mail by Telephone To check your e-mail messages 1. Access your mailbox (see inside front cover). Enter 4 to check new e-mail messages. Enter 1 for Yes, 2 for No. "Your E-Mail Password" on page 48. If you do not have a security code for the voice messaging system, you may be asked to create one the first time you check your e-mail by telephone. Changing Your E-Mail Setup Options In your setup options, you can change whether e-mail messages are included in your message totals. To turn your e-mail totaling on or off by computer 1. Click Save. , If prompted, enter your e-mail password, followed by chart later in this section. . [. . . ]