User manual MURATEC OFFICEBRIDGE PRO

[. . . ] User's Guide Manuals for browsing After inserting the attached CD-ROM, Click [Manuals] in the opening screen to display the list of manuals you can browse. Select the manual to start browsing. You can browse the following manuals: Reference Manual Electronic manual describing all the functions of OfficeBridge Pro by category. You can install this manual in your PC when setting up OfficeBridge Pro. User's Guide Introduction manual describing OfficeBridge Pro simply. [. . . ] Up to 80 characters may be entered in the "Subject. " 4. Click [Post]. The following message will be displayed: "Do you want to delete the original after posting?" By clicking [OK] selected document will be deleted from the document list; if [Cancel] is clicked the selected document will remain in the document list. After closing the message, OfficeBridge Pro will initiate the document post process. When the post process is complete, a document selected from the document list will be copied to the "Bulletin Board" document list. By setting a "Bulletin Board Posting Period", the document can be made available for browsing and then automatically deleted after a preset time period. [014] 52 Using Documents Effectively Circulate a document among co-workers OfficeBridge Pro allows received fax information or application documents to be circulated to specified users. [015] This section explains how to circulate scanned or received documents to selected users. 1. Click ("Circulate"). The "Circulation" dialog appears. Chapter 3 53 Using Documents Effectively 3. Select receipients. The "Circulaton Destination" dialog will appear. (1) Click "User Name" on the left. (2) In the "Select user" list, click the checkbox for users to add to the circulation. Selected users will be displayed in the "Circulating Destination" list. The "Circulaton Destination" dialog will close. 54 Using Documents Effectively 4. Enter the title of the document using the "Subject" field. Chapter 3 5. Click [Circulate]. The following message will be displayed: "Do you want to delete the original after circulation?" By clicking [OK] the selected document will be deleted from the document list; if [Cancel] is clicked the selected document remains in the document list. After closing the message, OfficeBridge Pro will initiate the document circulation process. When the circulation process is complete, the selected document will be copied to the "Circulate" document list. By setting a "preservation period", after circulation the document can be automatically deleted after a specified number of days. [016] 55 Using Documents Effectively Downloading documents Documents that you would like to preserve can be downloaded to your computer and saved on a hard disk, MO, CD-R or other storage medium. [017] To ensure sufficient free disk space on "OfficeBridge Pro, " document downloading is recommended. Also, periodically delete documents from the document list that are no longer needed. 1. Click ("Download"). The following message will be displayed: "Are you sure you want to download the selected document in PDF (TIFF) format?" Depending on the file format setting the displayed message will vary (The [Admin Tools] tab - "Setup" - "Initial settings" - "Download Settings"). 3. By clicking [OK] the "Save as" dialog will be displayed. Clicking [Cancel] stops the download operation. This will complete the document download. Chapter 3 Deleting outdated documents: (1) Select the file to be deleted from the document list. The following message will be displayed: "Are you sure you want to delete the selected document?" (3) Click [OK]. The selected document will be deleted from the document list. Download This is the operation of transferring documents stored in OfficeBridge Pro memory to your computer. 57 (Basic) 4 Printing Documents The "Print" function allows you to print documents from the document list or application software. Printing Documents This section explains how to select and print a document from the document list. Click ("Print"). A print confirmation message will be displayed. [. . . ] For loss compression, the degree of degradation can be specified by a numeric value. MIB "MIB (Management Information Base)" is a parameter defined and managed by SNMP to maintain the status of network devices such as hubs. 112 Glossary PDF file (See page 18 of this guide) POP3 server A server for receiving e-mail according to the POP3 (Post Office Protocol 3) mail receiving protocol (a data transfer specification). When sending and receiving e-mail, it must be routed through a computer permanently connected to the network called a server. There are both "sending" and "receiving" servers, and POP3 servers are the most common receiving servers. [. . . ]