User manual MICROSOFT OUTLOOK 2003 QUICK REFERENCE CARD

[. . . ] View shared calendars and compare calendars by viewing them side by side. Use to store and keep track of addresses, numbers, and e-mail addresses. Navigation Pane buttons Status bar Use to organize to-do lists by priority, track task progress, and delegate tasks. Folder List Displays a list of all your Outlook folders in the Navigation pane. [. . . ] · To Delete a Message: Select the message and press the <Delete> key. · To Open an Attachment: Double-click the attachment at the top of the message screen. Keyboard Shortcuts Save <Ctrl> + <S> Print <Ctrl> + <P> Undo <Ctrl> + <Z> Cut <Ctrl> + <X> Copy <Ctrl> + <C> Paste <Ctrl> + <V> Check Spelling <F7> Check for Mail <Ctrl> + <M> or <F9> Save, Close, <Alt> + <S> and Send Reply <Ctrl> + <R> Reply to All <Alt> + <L> Address Book <Ctrl> + <Shift> + <B> Help <F1> Switch Between <Alt> + <Tab> Applications New Item <Ctrl> + <N> New Message <Ctrl> + <Shift> + <M> New Appointment <Ctrl> + <Shift> + <A> New Contact <Ctrl> + <Shift> + <C> New Note <Ctrl> + <Shift> + <N> New Task <Ctrl> + <Shift> + <K> © 2008 CustomGuide www. customguide. com | Phone 888. 903. 2432 Customizable Computer Training Courseware Online Learning Skills Assessments Messages: Other Tasks · To Flag a Message for Follow-Up: Right-click the message and select Follow Up from the shortcut menu and select a flag color. Or, select Add Reminder from the shortcut menu and select a type of flag and due date in the dialog box. · To Clear a Flagged Message: Right-click the message and select Follow Up Clear Flag from the shortcut menu. Double-click the message and select Actions Recall This Message from the menu. Choose to delete the message or replace the message with a new one in the dialog box and click OK. You can only recall a message if you are using MS Exchange Server and the recipient has not opened it. Double-click the message and select Actions Resend This Message from the menu. · To Save a Message as a Draft: Select File Save from the menu. New button list · To Create a Distribution List: Click the arrow and select Distribution List. Click Select Members, select a name in the list, click the Members button and repeat for each name to be added. · To Delete a Distribution List: Select Tools Address Book from the menu. · To Create a Signature: Select Tools Options from the menu, click the Mail Format tab, and click the Signatures button. · To Change a Message's Options: Click the Options button on the Standard toolbar in the Message window to specify: + The level of importance of the message. + If you want a read receipt to be delivered when the message is opened. Select Tools Rules and Alerts from the menu and click the New Rule button. Click the first piece of underlined text in the Rule Description box, which may be people or distribution list, specific words, etc. Specify the criteria--a person's name, a keyword, etc. , and click OK. [. . . ] Find button on the toolbar, type · To Find a Contact: Click the who or what you're looking for and where to search, and click Find Now. · To Delete a Contact: Select the contact and press the <Delete> key. · To Change Views: Select View Arrange By Current View and select the desired view from the menu. [. . . ]