User manual MACROMEDIA BREEZE 5-MANAGER

[. . . ] Breeze Manager User Guide Trademarks 1 Step RoboPDF, ActiveEdit, ActiveTest, Authorware, Blue Sky Software, Blue Sky, Breeze, Breezo, Captivate, Central, ColdFusion, Contribute, Database Explorer, Director, Dreamweaver, Fireworks, Flash, FlashCast, FlashHelp, Flash Lite, FlashPaper, Flex, Flex Builder, Fontographer, FreeHand, Generator, HomeSite, JRun, MacRecorder, Macromedia, MXML, RoboEngine, RoboHelp, RoboInfo, RoboPDF, Roundtrip, Roundtrip HTML, Shockwave, SoundEdit, Studio MX, UltraDev, and WebHelp are either registered trademarks or trademarks of Macromedia, Inc. and may be registered in the United States or in other jurisdictions including internationally. Other product names, logos, designs, titles, words, or phrases mentioned within this publication may be trademarks, service marks, or trade names of Macromedia, Inc. or other entities and may be registered in certain jurisdictions including internationally. [. . . ] By Sessions Lists the start and end time of each session and the session number; clicking on the session number displays the participant list for this session, including participant name and entry and exit times for each participant. You can drill down to three separate views by clicking the appropriate link under the Report columns: unique color By Polls · "View answer distribution"displays a pie chart in which each answer is color-coded with a · "Responses" provides an answer key that lists each answer for this poll and its corresponding answer number; these numbers map to the pie chart · "View users" shows a list of all the participants who responded in this poll and the number of the answer they selected; if the poll question allowed multiple responses, these are all shown for this user Setting and removing report filters Where appropriate, you can further define the information you see on a particular report by specifying report filters. For meeting files, these filters are operable for the By Attendee and By Session report types. For a description of report filters and procedures for setting and removing them, see "Setting and removing report filters" on page 25. Downloading reports You can export both the By Attendee and By Sessions reports to a CSV (Comma Separated Values) file by clicking the Download Report Data button below the report types links. If you are running Breeze Manager in an Internet Explorer browser and choose to open the report, Windows automatically opens it in Excel. Another option is to save the CSV file to your desktop, then select Notepad from the Accessories menu (by clicking Start, Accessories, then Notepad), and open the file from Notepad, which makes it easier to read. 142 Chapter 9: Working with Meetings CHAPTER 10 Managing the Meetings Library This chapter explains the administrative tasks for maintaining the Meetings library. It describes the library and provides procedures for the file and folder management activities that Breeze users can perform within the library. The Breeze users who can manage files and folders in the library are administrators or any other user who has Manage permissions for those files or folders. For a list of the tasks that Breeze users can perform in the Meetings library, as well as links to the procedures for each, see the table in "Meetings library tasks" on page 145. For information on how to work with meetings, including joining and creating meetings, as well as viewing and changing information for a specific meeting, see Chapter 9, "Working with Meetings, " on page 127. For background information Macromedia Breeze Meeting terminology and concepts, see Chapter 8, "About Meetings, " on page 119. Structure of the Meetings library The Meetings library contains all Macromedia Breeze meeting rooms organized in three highlevel folders. You access the Meetings library by clicking the Meetings tab at the top of the Breeze Manager window. As you navigate the meeting folders, the names of the folders are displayed as a navigation trail at the top of the browser window. Not all Breeze users can access the Meetings library, and even when they can, they can only access those folders within it for which they have Manage permissions. For a description of Meetings library permissions, see "Meetings library permissions and permission types" on page 123. 143 The Meetings library is structured as follows: Meetings Library Shared Meetings User Meetings user1@macromedia. com (My Meeting for user 1) user3@macromedia. com (My Meeting for user 3) user2@macromedia. com (My Meeting for user 2) Shared Meetings folder When Breeze is installed in your organization, only your Breeze administrator has access privileges to the Shared Meetings folder. The administrator then creates subfolders within it and assigns Manage permissions for these folders in any way appropriate for your particular organization. However, although any Breeze user can be assigned Manage permissions for the Shared Meetings folder, only members of the Meeting Hosts built-in group can create new meetings within it. For information on Built-in groups, see "Built-in groups" on page 259. User Meetings folder The User Meetings folder includes one folder for each meeting host. When a user is assigned to the Meeting Host group, Breeze automatically creates an individual user folder in the User Meetings folder. Administrators can manage all folders in this folder, whereas meeting hosts can manage only their own folders. [. . . ] To search for a name in the list, click Search at the bottom of the window and enter the name to display it in the list, and then select it. 7. Click Add. The message "Submitting Request" appears, then the message "Operation Successful. " After this, the groups you added appear in the Current Group Membership window; to remove a group from this window, select it and click Remove. Removing members from a group If you are an administrator, you can remove any members, including groups, from a group. To remove members from a group: 1. Click Users and Groups. The list of all users and groups with Breeze accounts appears. 3. [. . . ]