User manual KYOCERA TASKALFA 300CI DATA SECURITY KIT

[. . . ] 8 Warning Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 1 Instructions for General Users (for Both General Users and Administrators) Security Kit Functions The security kit enables overwriting and encryption. NOTE: If you install the security kit, Running security function. . . appears when the machine starts up and it may take a while. Overwriting Multi-functional products (MFPs) temporarily store the data of scanned originals and print jobs, as well as other data stored by users, in the hard disk, and the data is output from the hard disk for printing. As the data storage area used for such data remains in the hard disk as is until it is overwritten by other data, the data stored here remains restorable using special tools for undesirable use. [. . . ] Encryption ( ) / Decoding ( Send Copying Send Save original data and various settings Printing ) Sending Hard disk Print Touch Panel Display after the Security Kit is Installed Hard Disk Icon Display Ready to copy. Copy Image Copies Shortcut 1 In Security Mode, the security kit has been properly installed and is running. The hard disk icon appears on the lower right side of the touch panel in Security Mode. Shortcut 2 Place original. Shortcut 3 Auto Original Zoom Paper : --: 100% : --Preview Quick Setup Status 100% Zoom 2 in 1 Combine Color/ Image Quality Normal 0 Density Shortcut 4 Paper Selection 2-sided >>2-sided Duplex Org. /Paper/ Finishing Shortcut 5 Off Staple/Punch Layout/Edit Shortcut 6 Advanced Setup 10/10/2008 10:10 NOTE: If the hard disk icon does not appear on the normal screen, it is possible that the Security Mode is not ON. Call service. 3 The hard disk icon display changes as follows during overwriting The table below shows the icons displayed and their descriptions. Icon displayed Description There is unwanted data on the hard disk. displayed alternately Overwriting the unwanted data The unwanted data is overwritten. CAUTION: Do not turn the main power switch off during overwriting (while It may crash the hard disk. and are displayed alternately). NOTE: If you turn the machine off at the main power switch during overwriting, data may not be overwritten completely from the hard disk. If you accidentally turn the main power switch off during overwriting or initialization, the hard disk icon might not switch to the second icon shown above. This would be caused by a possible crash or failed overwriting of the data to be overwritten. However, system initialization is recommended so as to return to normal stable operations. (Initialization should be performed by the administrator following the steps in System Initialization on page 8. ) 4 Instructions for Administrators (for Those in Charge of Installation and Operations of the Security Kit) Installing the Security Kit The Security Kit Contents The security kit package includes: · · License Certificate Installation Guide (for service personnel) Before Installation · The system will be initialized during installation of the security kit. This means that the data stored in the hard disk will be all overwritten. Special attention should be given if you install the security kit on the MFP currently used. [Adjustment/Maintenance] -> [System Initialization] will not be displayed in the System Menu after the installation. [Data Security] will be added in the [System] of System Menu after the installation. · · · Installation Installation of the security kit should be performed by the service personnel. The only thing required by the administrator during the installation is to enter the encryption code. Encryption Code An encryption code of 8 alphanumeric characters (0 to 9, A to Z, a to z) to encrypt data needs to be entered. As an encryption key is then created from this code, it is safe enough to continue using the default code. CAUTION: Be sure to remember the encryption code you entered. If you need to enter the encryption code again for some reason and you do not enter the same encryption code, all the data stored on the hard disk will be overwritten as a security precaution. After Installation After installing the security kit, you can change the security password as well as the method for overwriting the entire hard disk. The changes could be given as required, either at installation or later. Refer to page 6 for the procedures. 5 Changing Security Functions Changing Security Password Enter the security password to change security functions. You can customize the security password so that only the administrator can use the security kit. Use the procedure below to change the security password. 1 2 3 Press the System Menu key. [. . . ] If the user authentication screen appears, enter the login user name and login password, and press [Login]. If the user authentication screen does not appear, go to Step 4. 4 5 System - Data Security Data Overwrite Method: Once Overwrite Method System Initialization: Execute Change Security Password: ********** Change Press [Data Security]. When the screen appears to show initialization is completed, press the Power key, check that the Power key and memory indicators are OFF, and turn the main power switch off and then on. 6 7 8 Close Status 10/10/2008 10:10 8 Warning Message If the encryption code information of the machine has been lost for some reason, the screen shown here appears when the power is turned on. Follow the steps below. 1 Enter the encryption code. Press [Encryption Code], and enter the encryption code that was entered during the installation of the security kit. Encryption Code ******** CAUTION: Even though entering a different encryption code can also enable continuation of a job, this will overwrite all the data stored in the hard disk. [. . . ]