User manual KYOCERA TASKALFA 2550CI FAX SYSTEM W

[. . . ] FAX OPERATION GUIDE FAX SYSTEM W Safety Conventions in This Guide Please read the Operation Guide before using the facsimile. The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the facsimile. WARNING: Indicates that serious injury or even death may result from insufficient attention to or incorrect compliance with the related points. CAUTION: Indicates that personal injury or mechanical damage may result from insufficient attention to or incorrect compliance with the related points. Symbols The symbol indicates that the related section includes safety warnings. [. . . ] Using sub address communication and the memory forwarding function on this machine also allows advanced communication functions such as storing received originals in FAX Boxes and forwarding originals to other fax machines. NOTE: In order to conduct sub address communication, the other party’s system also needs to be equipped with sub address communication functions of the same type. Sub address-based communication can be used together with various kind of functional communication. When registering a sub address and sub address password in the Address Book and One-touch keys, you can omit their entry before transmission. For details, refer to the explanations in the procedure of each communication method and registration method. Sub Address With the machine, sub address and sub address passwords are called sub address. Sub Address Use the numbers from 0 to 9, ‘ (space)’, and ‘#’ and ‘*’ characters to enter a sub address of up to 20 digits. When the machine receives originals, the sub address is used as the forward requirement for memory forwarding. Sub Address Password Use the numbers from 0 to 9, ‘ (space)’, and ‘#’ and ‘*’ characters to enter a sub address password of up to 20 digits. When the machine receives originals, a sub address password is not used. Sub Address Transmission To use sub address transmission, follow the steps below. IMPORTANT: To use sub address transmission, check that a sub address and password have been set in the receiving system in advance. For the setting method when the machine receives originals, refer to Printing/Sending Received Faxes by Requirements (Memory Forwarding) on page 4-19. 1 2 3 Press the FAX key. Entry]. 4-46 FAX Operation (Advanced) NOTE: When a sub address has been registered to the destination of the Address Book, you can use the destination. When a sub address-registered destination in the Address Book is used for a Onetouch key, you can also use the One-touch key. In this case, go to step 9. 4 • • Use the numeric keys to enter the fax number of the other party. If Entry Check for New Destination is Off, press [OK] to complete entering the number. If Entry Check for New Destination is On, press [OK] and you are prompted to confirm the FAX number is correct. For details, refer to Entry Check for New Destination in the machine’s Operation Guide. Press [Sub Address] and enter the sub address using the numeric keys. 7 1234567890 Sub Address Password Space Backspace NOTE: You can use up to 20 digits including the numbers from 0 to 9, ‘ (space)’, ‘#’ and ‘*’ characters to enter a sub address. Set sub address. 20 digits) 8 Cancel OK 12/12/2011 10:10 Press [Password] and enter the sub address password using the numeric keys. Status NOTE: You can use up to 20 digits including the numbers from 0 to 9, ‘ (space)’, ‘#’ and ‘*’ characters to enter a sub address password. When the machine receives originals, a sub address password is not used. 9 Press [OK]. 10 Press [OK]. Transmission begins. NOTE: When On is selected in Destination Check before Send, a destination confirmation screen is displayed when you press the Start key. For details, refer to Confirmation Screen of Destinations on page 5-12. 4-47 FAX Operation (Advanced) Sub Address Reception To perform sub-address reception, you must inform the sending party of the machine's sub-address and password prior to transmission. When sub-address reception is performed, the functions below can be used. • • • • Printing/Sending Received Faxes by Requirements (Memory Forwarding) on page 4-19 Sub address confidential delivery on page 4-20 Sub address relay broadcast communication on page 4-20 Sub Address Bulletin Board Communication on page 4-50 IMPORTANT: To use sub-address reception functions, settings must be configured. [. . . ] Sub address bulletin board reception was attempted but the other party’s machine either does not have a sub address bulletin board communication function or there were no originals in any of the originals transfer boxes (sub address boxes). Specified sub address box is not registered in ourbrand recipient machine, or the sub address does not match. Recipient machine is not equipped with a sub address box function, or the sub address does not match. Encrypted transmission was canceled because the specified box is not registered. [. . . ]