User manual KYOCERA LDC-850

[. . . ] IBM and IBM PC-AT are trademarks of International Business Machines Corporation. Adobe and Acrobat are registered trademarks of Adobe Systems Incorporated. All other company and product names contained in this Operation Guide are trademarks or registered trademarks of their respective companies. The designations TM and ® will not be used in this manual. Operating Environment The Network FAX Transmission Function is compatible for use under the following operating environments: · · · Hardware. . . Windows XP, Windows Server 2003, Windows Vista and Windows Server 2008, Windows 7 The screen shots used in this Operation Guide are compiled from Windows 7. [. . . ] Transmission is only possible when the Account ID matches. Login User Name : 12345 Password: ***** Account ID: 5678 Login User Name : 12345 Password: ***** Account ID: 5678 2-4 Sending a Fax Basic Transmission 1 2 3 4 Use an application on your computer to create the documents to be sent. The print dialog box for the application that you are using will appear. Use the drop-down menu in the Name field to select the name of the machine to be used as the Network FAX. Enter the page numbers, etc. , to be faxed. NOTE: Confirm that the number of copies is 1. The following screen shot is just an example and the actual dialog box displayed on your computer may differ depending to the application that you are using. 5 6 Click on the Properties button in order to access the Properties window. Specify all of the desired settings under the FAX Setting tab, such as the original size, and then click on the OK button. NOTE: Refer to FAX Setting Tab on page 2-7 for more detailed information on the settings in the tab. 2-5 Sending a Fax 7 The print dialog box for the application that you are using will be displayed once again. The Transmit Settings dialog box will appear. NOTE: Refer to Various Settings in the Transmit Settings Dialog Box on page 2-12 for more detailed information on the settings in the dialog box. 8 9 10 11 If you are using a cover page, refer to (3) Cover Page Settings on page 2-14. For Internet fax transmission, refer to (6) Internet fax Setting on page 216 to enter the subject and the message in E-mail message. Use the keyboard to enter the destination fax number or Internet fax address. To use the Address Book to enter this information, refer to (1) Selecting a Destination from the Address Book on page 2-12. Fax · Maximum allowable number of characters to be entered: 64 · Allowable characters: 0 to 9, #, *, -, space (a hyphen or space cannot be entered as the first character. ) Internet fax · Maximum allowable number of characters to be entered: 128 12 Click on the Add to Destination List button. The entered destination information will be displayed under the Destination List area. To select an Internet fax destination or a group of destinations, select Internet FAX or Group from the filter's drop-down menu. NOTE: The list can be sorted. Click on the list item by which you want to sort the list (No. , Recipient, Fax Number, Address). In addition, the corresponding destinations can be selected using the sorted items by entering a search character string in the Search field. 4 Select the desired destination and click on the Add> button. The selected destination will be added to the Destination List (right side). NOTE: When a destination is selected, the destination details are displayed in the field at the bottom of the list. When a group is selected, the members of the group are displayed in the field at the bottom of the list. When the group includes members for which multiple fax numbers are registered, a fax number selection screen will be displayed. To delete any of the destinations from the Destination List, select that destination and then click on the Delete button. To delete all of the destinations from the Destination List, click on the Delete all button. 5 Click on the OK button. The Transmit Settings dialog box will be displayed once again. 2-13 Sending a Fax (2) Subaddress-Based Communication NOTE: In order to conduct sub address communication, the other party's system also needs to be equipped with sub address communication functions of the same type. 1 Click on the Option Settings button in the Address Setting tab of the Transmit Settings dialog box. The Option Settings dialog box will be displayed. 2 Enter the sub-address and password as it is registered in the destination fax. · A maximum of 20 characters can be entered (Entry is allowed for the characters 0 to 9, #, *, and spaces (a space CANNOT be entered as the first character. )) 3 Click on the OK button. The Transmit Settings dialog box will be displayed once again. (3) Cover Page Settings A Cover Page can be set as the first page of a fax transmission. [. . . ] Refer to Creating New Cover Page Templates on page 3-8. 9 Click on the Preview button. A preview of the currently selected template will be displayed. To display a different template, use the drop-down menu at the top of the dialog box or click on the or button. The template display magnification can also be changed within the range of 25 to 250% from the drop-down menu. IMPORTANT: Before transmitting the fax, be sure to use the Preview screen to check all of the displayed information including the recipient name and company name. [. . . ]