User manual KYOCERA KM-C3232

[. . . ] OPERATION GUIDE FAX SYSTEM N KM-C2520/C2525E/C3225E/C3232E/C4035E Contents General Notice . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . v Legal and Safety Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ix Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xii 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . [. . . ] Each F-Code Box is registered with a subaddress and an F-Code password. The subaddress is used to designate the desired box (equal to the F-Code Box in this fax) that is registered in the other party's fax. In this fax, that box is registered as a 4-digit number from 0000 to 9999. The F-Code password is used to retrieve the documents from the box (equal to the F-Code Box in this fax). In this fax, that password is registered as a 4-digit number that can include any combination of the numerals 0 - 9 and the symbols * and #. NOTE: You can register up to 100 F-Code Confidential Boxes and 15 F-Code Relay Boxes in this fax machine. (Refer to Registering New F-Code Confidential Boxes on page 5-16 and Registering New F-Code Relay Boxes on page 5-26. ) If you want to check the information in regard to each F-Code Box, such as the box numbers and data regarding the existence of documents in each respective box, print out an F-Code Confidential Box List or an F-Code Relay Box List, as appropriate. (Refer to Printing Out an F-Code Confidential Box List on page 5-21 and Printing Out an F-Code Relay Box List on page 5-33. ) 5-15 Other Features of this Fax Communicating Confidentially (F-Code Based Confidential Communication) F-Code Based Confidential Communication involves the reception of documents into an F-Code Confidential Box that is registered in the receiving party's fax. In this way, confidential documents can be received without being seen by others. NOTE: In order to use F-Code Based Confidential Communication, both the transmitting and receiving facsimiles must possess F-Code Based Communication and Confidential Communication capabilities. Registering New F-Code Confidential Boxes Perform the following procedure to register a new F-Code Confidential Box. IMPORTANT: When registering the subaddress for an F-Code Confidential Box, you must use a different number than all of the box numbers used for the Encryption Boxes and all of subaddresses that have already been registered for F-Code Relay Boxes. If, for any reason, you lose reference to an F-Code password, you will not be able to print out documents that are received into the corresponding F-Code Confidential Box nor will you be able to delete that box. Therefore, you exercise DUE CAUTION in the management of the F-Code password. NOTE: You can register up to 100 F-Code Confidential Boxes in this fax machine. If you want to cancel the procedure part way through, press the Reset key. The touch panel will return to the initial mode settings. 1 Press the [Register] key. The Register screen will appear. Dest Ready for fax transmission. Place the original & assign destination. Memory OCT-11 Address book Basic Abbrev. Application TX setting Register Print Report 2 Press the [Box] key. F-Code Confidential Box registration is now possible. Registering item option screen. Date & Time Box TX/RX Restrict. Fax Forwarding Remote SW dial Remote Test ID Encryption key Network FAX Basic Application Register Print Report 3 Press the [Subaddress confi. box Subaddress relay box Encryption box 5-16 Other Features of this Fax 4 Press an unregistered key. NOTE: The subaddress will be displayed for all keys that have already been registered. Register box Subaddress confi. 1/7. 5 Use the numeric keys to enter the subaddress 4-digit that you want to use for this F-Code Confidential Box. Register box Subaddress confidential box 003. [. . . ] The transmitting party's FAX is one of our models and an F-Code Based Bulletin Board Reception was attempted in order to receive documents from that party's F-Code Box, but was unsuccessful because the F-Code Box number that you entered was not registered in the other party's FAX. U01800 - U01820 U01821 U02200 U02400 U03000 U03200 U03300 U03500 10-12 Reference Information U03600 The transmitting party's FAX is one of our models and an F-Code Based Bulletin Board Reception was attempted in order to receive documents from that party's F-Code Box, but was unsuccessful because the F-Code password that you entered did not match the one registered in the transmitting party's FAX. An F-Code Based Bulletin Board Reception was attempted in order to receive documents from the other party, but was unsuccessful because the other party's FAX does not have F-Code Based Bulletin Board Transmission capabilities or because there were no documents stored in the corresponding box. The destination FAX is one of our models and an F-Code Based Confidential Transmission was attempted in order to transmit documents to that party's F-Code Box, but was unsuccessful because the F-Code Box number that you entered was not registered in the destination party's FAX. F-Code Box) was attempted, but was unsuccessful because the destination party's FAX does not have F-Code Based Confidential Reception capabilities. [. . . ]