User manual KYOCERA FS-3140MFP

[. . . ] Fax OperatiOn Guide FS-3140MFp Safety Conventions in This Guide Please read the Operation Guide before using the facsimile. The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the facsimile. WARNING: Indicates that serious injury or even death may result from insufficient attention to or incorrect compliance with the related points. CAUTION: Indicates that personal injury or mechanical damage may result from insufficient attention to or incorrect compliance with the related points. Symbols The symbol indicates that the related section includes safety warnings. [. . . ] or key to select [Shared] or Press the OK key. Follow the steps to change the setting of the deletion after printing the originals. key to select [On] or [Off] in Del. Deleting Sub Address Box 1 2 3 4 5 Printing Originals from a Sub Address Box To print the originals that have been sent to a Sub Address Box, use the following operation. or key to select [Delete], and press the When the deletion confirmation screen appears, press [Yes] (the Left Select key). 1 2 3 4 5 Press the Document Box key. Press the or key to select the Sub Address Box. Press [Menu] (the Right Select key). or key to select [Open], and press the OK 4-28 FAX Operation (Advanced) NOTE: You must enter a box password in the following situations: · · If user login is disabled If user login is enabled but the Sub Address Box has been selected by another user when you login with user privileges Press the or key to select the document form the list, press [Select] (the Right Select key). The selected originals are check-marked. 6 4 NOTE: To cancel the selection, press [Select] (the Right Select key) again and delete the checkmark. When pressing [Menu] (the Left Select key) and press the or key to select [Select All], and press the OK key, all the documents are selected. Press the or key to select [Print]. The print starts. Deleting Originals after Printing from a Sub Address Box To automatically delete the originals printed form the Sub Address Box, use the following operation. 1 2 3 4 5 6 Deleting Originals from a Sub Address Box Follow steps 1 to 3 in Printing Originals from a Sub Address Box on page 4-28. Press the or key to select [On]. Press the OK key. Use the procedure below to delete an original that you have forwarded to a Sub Address Box. 1 2 3 Follow steps 1 to 7 in Printing Originals from a Sub Address Box on page 4-28. or key to select [Delete], and press the When the deletion confirmation screen appears, press [Yes] (the Left Select key). The original is deleted. 4-29 FAX Operation (Advanced) Checking Details and Renaming Files You can use the procedure below to check the details of documents forwarded to a Sub Address Box. You can also use this procedure to rename files. 1 2 3 4 Follow steps 1 to 5 in Printing Originals from a Sub Address Box on page 4-28. Press the or key to select the document, press [Menu] (the Left Select key). or key to select [Detail/Edit], press the Press the or key to move the item to be changed, and press [Edit] (the Right Select key). The details for the selected original are displayed. Item File Name Number of Pages Resolution Date and Time Description File name of the original Press [Edit] to rename the file. Number of pages in the original Resolution of the original The date and time the original was forwarded. 5 Use the numeric keys to edit the item. Repeat the step 4 and 5 for the other items. 4-30 FAX Operation (Advanced) Printing a Sub Address Box List You can print the Sub Address Box list in which the list of Box No. 's and Box names of the registered Sub Address Boxes are described. When there are originals in the Sub Address Boxes, the number of pages is displayed. NOTE: The list can be printed when user login has been enabled and the machine is logged in with administrator privileges. 1 2 3 4 Press the System Menu/Counter key. When the printing confirmation screen appears, press [Yes](the Left Select key). The machine prints a list of the Sub Address Boxes. 4 4-31 FAX Operation (Advanced) Program Dial You can register transmission requirements such as the other party to which you send originals and transmission time as a program. After registration, you can recall transmission requirements only by pressing the program number. Also, you can assign names to programs to make recalling programs easier and more convenient. NOTE: The copy function can be also registered to the program. Up to 4 programs including copying and sending functions can be registered. When user login has been enabled, only the administrator can register. Registering Programs 1 With transmission requirements to be registered are set, press the Program key and hold it (2 seconds). [. . . ] Specified sub address box is not registered in ourbrand recipient machine, or the sub address does not match. Recipient machine is not equipped with a sub address box function, or the sub address does not match. Encrypted transmission was canceled because the specified box is not registered. Encrypted transmission was canceled because the recipient fax is not equipped with an encrypted communication function. [. . . ]