User manual IRIS READIRIS PRO 12 GETTING STARTED GUIDE

[. . . ] When unchecked adjustment sliders will appear on the left, if available for your scanner model. Process as 300 DPI - Overrides scan settings to force 300 DPI Smoothen color images ­ Improves appearance of images that are scanned with the text on the document. Prior to clicking on Scan or Open you can set the options button to have the program perform automatic operations on the scanned image. Leave it checked unless you intend to manually zone the document. New to version 12 are smart tasks located in the main screen. The output formats are restricted to those appropriate to the option selected. [. . . ] Text Image "Autoformatting" recreates a f(ICsimile cop. " of the original document: the te:\t blocks. graphics and tables arc Text recreated in the same place and the word and paragraph formatting are maintained across the recognition. copy of the arigiDal docummt: the tat b1ocb, pIphics and tables Il'e recnatecl in the IIIIIle pl8ce 8Dd the word Text 8Dd paraanph farmtlfti"l Il'e maintJtinM ICI'OIIthe recopition. Text The way to cope with the situation is to scan or rescan the document in grayscale. This will allow you to adjust the image within Readiris to either lighten or darken as needed. See the next page for an explanation of this Text process. 4/10 Adjust Image After scanning the document in Grayscale, go to View menu and uncheck display documents in color. This will magnify the image so you can see the letter shapes to gauge how light or dark they are. Click Recognize + Save and the results should be improved for the problem image. For documents that have stray marks scattered across the page you can use the Despeckle (remove specks) tool to remove them from the image. The procedure is the same as above. 5/10 Output Formats Readiris Pro 12 is about providing choices to help you accomplish your goals. Many times though it may confusing to know what format to use in what situation. Microsoft Word 2007/2010 (DOCX) ­ This is used when you want to edit, change or capture the text from the scanned image. Microsoft Word 97/2000/2003(RTF) - This is used when you want to edit, change or capture the text from the scanned image. Cross platform and fully featured for a large number of programs Adobe Acrobat / Reader - Image-Text - This is used when you just want a copy of the scanned image and have no interest in changing the document. This creates a dual layer file with the picture of the scan on top of and hiding the converted text. Using the iHQC you can achieve very small file sizes while making the document searchable. Microsoft Excel (HTML) - This is used to work with spreadsheets to convert and manipulate the numbers and text. Send To--Formats External File--Formats External File--Formats 6/10 There are two separate ways to output from Readiris. Either in the Send to, which uses a script to send the results to the output application or in the External File which saves the file and opens it in the associated application. PDF Portable Document Format is a file format created by Adobe Systems Inc to enhance document exchange. Documents in PDF are independent from device and display resolution and can be read on any operating system (Windows, Macintosh, Linux). These files are a combination of vector graphics, text, and raster graphics. They support links (internal and external), forms, JavaScript and 3D objects. PDF documents may have different levels of security (view, print, select. . . ) and even DRM. Since the 90's, Adobe's PDF has become the standard file format for document exchange. [. . . ] Readiris is intended to convert pictures of letters and numbers to actual text and numbers. Lines and boxes are usually graphical elements or table borders that require more advanced features of the word processor. In fact if you tried to create this from scratch in Microsoft Word it would be a long complex task if it is possible at all. If they cannot be created in the word processor without extraordinary effort then Readiris will have the same difficulty. [. . . ]