User manual IRIS READIRIS PRO 11 QUICK GUIDE

[. . . ] When a document is scanned or opened within Readiris it places labeled overlays called zones on the picture. These will be marked with these icons which identify how those areas are going to be converted. To change these Control Click on them to choose a different treatment or use the Select Zones tool to draw your own. [. . . ] You can do so after the fact by going to Process > Analyze Page. Text Graphic Table Barcode Hand Printed - Straightens crooked or skewed pages. Below is a summary of the main program window with the numbered & labeled zones shown on the input image. Realize that these zones can be changed if they are not suitable for your purpose. Beneath the language selection on the left is the output format selection. To open the output directly in the application of your choice click on choose and navigate to the program in Applications. Output Format Now it is time to set where the output is going by clicking on the bottom left button or Settings > Text Format. The choices are : HTML ODT DOCX XLXS PDF RTF Unicode - Used for Excel or Web pages - Open Document Format used with Open Office Word Processor - Used with Word 2008 - Used with Excel 2008 - Adobe Acrobat most often you will use the Image - Text option - Rich text format used for Word, Pages or Open Office, cross platform - Straight text Different options will appear with these selections. The next decision to make is in Layout which deals with the formatting of the output document. For the closest replication you would select Recreate source document and the sub options; Use columns instead of frames and Insert column breaks. There are occasions where such formatting is unneeded so the Create body text or Retain word and paragraph formatting are other options. See the next page for an explanation of this process. Image Adjustment After scanning you can adjust the brightness and contrast to compensate for quality problems on the original scan. This will zoom in on the document so that you can see the character shapes clearly. Go to the Process Menu > Adjust Image to bring up the adjustment dialog pictured below. The three controls let you brighten, adjust contrast and remove stray marks or specks. The idea is to adjust the slider and click on Apply to see the affect that is has on the quality of the text. If this needs to be done across a range of pages you may want to consider pre-processing them in an image editor. Processing Once the document is scanned in or opened in the software the Recognize + Save button becomes available. As more documents are added you will see thumbnails begin to line up on the fly out panel on the right. The term recognize is both the action to process the document and a description of what is taking place. The software looks at each character (letter, number or barcode) that appears in the image and compares it to a known character shape and makes the conversion based on that. The program will process the image and prompt you to select a file name and file save location. It will then open the document in the program that was selected on the previous page. [. . . ] At this point the document has been converted to text so that the desired edits can be made. Limitations Readiris is a very good tool for converting scanned or pre-scanned images, including Adobe Acrobat PDF files into real text documents. While Readiris Pro 12 is greatly improved over previous versions it will have trouble with forms. A form typically has lines, boxes, check boxes and the like and is intended to be filled out on screen. [. . . ]