User manual COMUSE NETWORK FAX VERSION 4.5

[. . . ] Network FAX is a communications software package that integrates fax communication, document management and client management to increase the efficiency of all your business communications. This software was developed to fill a need for efficient and flexible business communications. Please read this manual thoroughly to get the most out of Network FAX. Important Notice (1) This software is licensed, copyrighted, and owned by Comuse Co. , Ltd. (2) Note that copying all or part of the content of this program or manual for any reason other than making a program backup without the permission of Comuse Co. , Ltd. [. . . ] When broadcasting, the name of the receiver is changed for each transmission, while the body of the message remains the same. The example below uses the Quick Send dialog box, but the steps are the same for broadcasting from an application or a mailbox. Click on the Quick Send button in the main window. To select all the receivers, click Select All in the Edit menu of the Address Book. To exclude a receiver that has been selected, click that recipient while holding down the [CTRL] key. Also, to select all the receivers, press [A] key while holding the [CTRL] key. 3 The Quick Send dialog box appears. Select a cover page from the Cover Page list. Note · The destination data registered in the address book [Receiver [Receiver, MDB]] may be searched, and the fax message broadcast to the selected recipients. · Refer to `Searching Address Book Records' for details of searches. 42 When the Designate button is clicked or [Designate(I)] is selected from the [Edit(E)] menu, a confirmation message appears to confirm which addresses to use, either e-mail or fax. Enter the From data and a memo. 3 Sending a Fax When a selection is made, the Quick Send dialog box appears again and Broadcast is shown in either the E-mail field or Fax field, depending on which option was selected. Click the Cover Page Preview button to check the layout. E-mail Fax Click the Send button in the Quick Send dialog box to begin broadcasting. Broadcasting 43 Reserving a transmission time Using TimerSet function, a fax message can be sent at reserved time. The TimerSet field is displayed. Enter the year, month, day, hour, and minute for the reservation in the relevant fields. Enter information in the [Cover Page], [To], [From], and [Memo] fields, and verify the layout as required. The entered document is placed in the send box, and is sent automatically at the reserved time. Note · [T] is added in the flag field in the document list if a time is reserved. 44 Chapter Using the Address Book Address Book Outline . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49 Editing, deleting, copying, and searching Address Book records . . . . . . . . . . . . . . . . . . . . . . . . . . . 55 Address Book Outline With the Address Book you can: Record sender information (name, company, address, fax number, e-mail, etc) Record recipient information (name, company, address, fax number, e-mail, etc) Edit, delete, copy, and search through Address Book records Create new Address Books and switch between them Import and export Address Book data Send documents from the Address Book Store up to 1, 000 records Opening and Closing the Address Book Opening the Address Book Closing the Address Book Click the Address Book button in the [Network FAX] dialog box. Or select [Address Book] from the [Options] menu. Select [Exit] from the [Address Book] menu in the [Address Book] dialog box. 3 The Address Book closes. 3 The [Address Book] dialog box appears. 46 Address Book Elements This section describes Address Book functions. 1) 2) 4 3) 4) 5) 6) 7) Function 1) Menu Bar 2) Search toolbar 3) Toolbar 4) Sender tab 5) Recipient tab 6) List area 7) Detail area Displays the menus. Shows a list of the information for the selected tab (recipient or sender). Shows the details for the record selected in the list area. Menu Command Switch Database Function Switches between Address Books. Sets the currently selected record as the recipient. Address Book Print Exit New Record Edit Delete Copy New Group Edit Select All To the First To the Last View All Designate Address Book Outline / Opening and Closing the Address Book / Address Book Elements 47 Menu Command Search Search on Item Searches all records. Searches for specific items. Function Search Search on Group Jump to Search Sort Records Display Item Search Bar Searches on a particular item. Displays the Address Book version information. View Tool Bar Status Bar Import Export Back Up Option Optimization Recovery Save settings Help About 48 Create New Address Book Records This section describes how to create new records in the Address Book. Click the New Record button in the [Address Book] dialog box. Click the [Other] tab and fill in each box. 4 Short Title: Enter a short, memorable title for the memo. Notes: Enter a note. 3 The [New Record] dialog box appears. Complete the desired fields in the [Name] tab. When finished, click the OK button. The OK button can be clicked from any tab selection. Name: Enter the name. Click the [Address] tab and fill in each box. The information just entered appears in the [Address Book] dialog box. Address1: Address2: Zip code: Phone: FAX: E-mail: Enter an address. Enter the e-mail address. Create New Address Book Records 49 Editing, deleting, copying, and searching Address Book records Editing Address Book Records This section describes how to edit Address Book records. [. . . ] To receive the direct FAX result, press the [Unblock] button in the Windows Security Alert dialog box. 70 The Windows Security Alert dialog box appears when the "Network FAX" starts under the following conditions: - When the "Network FAX" was installed and the Windows XP SP2 is newly installed - When Windows XP SP2 was installed and the "Network FAX" is newly installed In this step, if the [Keep Blocking] button or the [Unblock] button is pressed in the Windows Security Alert dialog box, the setting will become as follows: - When the [Keep Blocking] is pressed: The communication based on the "Network FAX" is blocked by the Windows Firewall and the function of the direct FAX result cannot be used. - When the [Unblock] button is pressed: The setting is changed so that the communication based on the "Network FAX" can be passed through Windows Firewall. The function of the direct FAX result can be used as before. If the [Keep Blocking] button should be pressed in the Windows Security Alert dialog box, the function of the direct FAX result cannot be used. In such a case, you can restore the function according to the following procedure. 1. [. . . ]