User manual BIZFON 7000

[. . . ] 8 CHANGING THE MAXIMUM RECORDING TIME FOR VOICE MESSAGES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 OTHER USEFUL HINTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 NOTES. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 50 Stiles Road · Salem, NH 03079 · 603-870-9400 · www. bizfon. com © 2004 InSciTek Microsystems, Inc. [. . . ] Press <Transfer>, select a second call appearance, dial the third party and consult, press <Transfer> to deliver the call, or press first call appearance to return to the second party. Cisco 79xx Phones Press Messages Button or dial 6 plus your extension number. Press <more>, <Trnsfer>, dial number, announce call, <Trnsfer>. Press<more>, <BlndXfr>, dial number Establish call with first party, pPress <Confrn>, dial second party, announce conference, and press <Confrn> to establish 3-way conference. Press <FLASH>, dial number, announce call, and hang up. Blind Transfer Conference call Press <FLASH>, dial number, hang up. Establish call with first party, Press <FLASH>, dial *33, wait for dial tone, dial second party, announce conference, press <FLASH> to establish 3 way conference. <FLASH>, dial 700, listen for parking location, hang up. Park a call Press <more>, <Trnsfer>, dial 700, listen for parking location, press <Trnsfer> , wait for call to clear from display then hang up. Dial 70x (parking location given during parking procedure above). Retrieve a parked call Dial 70x (parking location given during parking procedure above). Press <FLASH>, dial number, consult, press <FLASH>. Consultation Press <more>, <Trnsfer>, dial number, consult, press <End Call>, <Resume> 50 Stiles Road · Salem, NH 03079 · 603-870-9400 · www. bizfon. com © 2004 InSciTek Microsystems, Inc. All other names may be trademarks or registered trademarks of their respective owners Revised: 31 January 2005 Page 2 Phone and Voice Mail Guide IMPORTANT NOTES REGARDING THE VOICE MAIL SYSTEM To access your voice mail box from any external location, dial in and reach the auto attendant, then dial 6 plus your extension number. To skip a user's outgoing greeting and record a message, press #. To perform any voice mail command during message playback, press * then the command prompt ­ for example to delete a message during playback, press *3. To transfer to another user's extension either during outgoing message playback or after leaving a message, press * and the extension number. For example, to reach the operator press *0 or, to reach another user, press *123. ACCESSING YOUR MESSAGE CENTER INBOX 1. From any telephone, dial 6 followed by your primary extension number, or press the Messages button from a Bizfon feature phone. NOTE: When calling from outside the organization, you can access your VM box by reaching the auto attendant and dialing 6 followed by your primary extension. Alternatively, you may have an internal user transfer you to your VM box. You will hear an announcement indicating the number of new and saved voice-mail and e-mail messages in your inbox, along with your current presence setting and the following options: Command 1 2 3 4 Function To listen to voice mail messages To listen to saved voice mail messages To send a message To change your Message Center system settings (record your name, outgoing greeting or change presence) To listen to e-mail messages To listen to saved e-mail messages To end your call To listen to these choices again 5 6 9 or hang up * 50 Stiles Road · Salem, NH 03079 · 603-870-9400 · www. bizfon. com © 2004 InSciTek Microsystems, Inc. All other names may be trademarks or registered trademarks of their respective owners Revised: 31 January 2005 Page 3 Phone and Voice Mail Guide CHANGING YOUR NAME RECORDING 1. The system will announce the following options: Command 1 2 3 4 5 * Function To change your presence setting To change the recording of your name To change your outgoing message recording To change the maximum recording time for messages To change your password To listen to these choices again 3. [. . . ] NOTE: During message playback, you must press (*) preceding each command option - for example, to delete a message during playback, press *3. Command 1 2 3 4 5 6 7 8 # * * ### Function To reply to this message To forward this message To delete the message To replay this message To play the previous message To play the next message To rewind the message 10 seconds To advance the message forward 10 seconds To return to the previous menu To listen to these choices again To direct to another extension including the operator (*0, *110 etc) NOTE: Messages are automatically saved unless you choose to delete them. REPLYING TO A VOICE-MAIL MESSAGE To reply to new or saved messages received from people within your organization: 1. Select one of the following options for sending your reply: Command 1 or Hang up 2 3 # * Function To send to your message To review your message To change your message To cancel sending your message To listen to these choices again 50 Stiles Road · Salem, NH 03079 · 603-870-9400 · www. bizfon. com © 2004 InSciTek Microsystems, Inc. All other names may be trademarks or registered trademarks of their respective owners Revised: 31 January 2005 Page 7 Phone and Voice Mail Guide CHANGING YOUR PRESENCE VIA TELEPHONE 1. After logging into your message box, select option 4 to change your message center system settings. [. . . ]