User manual ASCOM OFFICE 45PRO OPERATING INSTRUCTIONS

[. . . ] Ascotel Office terminals by ascom Office 45 Office 45pro Operating Instructions with safety information www. ascom. com/pbx/ascotel/terminals 20321625en_ba_a0 Operating and Display Elements Operating and Display Elements 20 22 24 21 23 25 1 2 3 4 56 A: B: C: D: 35¡ AB CD EF AB CD EF GH IK LM OP QR AB CD EF GH IK LM OP QR ST UV WX YZ AB CD EF GH IK LM OP QR ST UV WX YZ 12 34 56 78 90 AB CD EF GH IK LM OP QR ST UV WX YZ 12 34 56 78 90 12 34 GH IK LM ST AB C OP QR ST UV WX YZ 12 34 56 78 90 UV WX YZ AB CD EF 56 12 34 56 78 90 AB CD EF GH IK LM OP QR 78 90 GH IK LM ST OP QR ST UV WX YZ 12 34 Åoe UV WX YZ 56 12 34 56 78 90 78 90 25¡ 20¡ MENU ABC END 1 4 7 PQR 2 5 8 TUV ABC 3 MNO DEF GHI JKL 6 Z S WXY 9 0 13 15 13 19 11 18 17 16 14 10 12 11 10 9 8 7 www. ascom. com/pbx/ascotel/terminals 2 20321625en_ba_a0 Operating and Display Elements 1 Display1) · A: List display · B: Status line/symbols · C: Information · D: Foxkey functions 11 Write-on label 12 Loudspeaker 13 Volume/cursor keys · Adjusts volume, moves cursor 2 Foxkey Multifunction key: · Short: Activates allocated function · Long: Configures Foxkey 14 Redial key · Short: Calls up numbers last dialled · Long: List of answered calls 15 Code key Locks phone with personal code 3 4 5 6 Entry-Selection keys Highlights list entries 16 Microphone key Handsfree or handset microphone off/on Scroll keys Scrolls through list entries 17 Loudspeaker key Loudspeaker on/off Info key Calls up further information Menu key Menu access key · Short: Scrolls through Foxkey functions · Long: Configuration mode MENU 18 Hook switch 19 Handset cradle 20 END key Short: END · In a call: Disconnects, ready for dialling · Menu/configuration: Goes up1 step without saving Long: · Goes into idle state mode without saving 7 8 9 Handsfree microphone Indicator LED · Flashing: Call · Lit: Callback, message, report Keypad Enters digits or letters (in text mode) 21 Correction key Deletes last character 10 Configurable keys with LED Configurable as: Number key: · 1x short:Calls up first phone number · 2x short:Calls up second phone number · Long: Configures key Function key: · 1x short: Activates function · 2x short: Deactivates function · Long: Configures key Team key: · 1x short: Makes call or answers call · 2x short: Makes announcement to team partner · Long: Configures key Line key: · Short: Seizes line 1) Display backlighting on 45pro 22 Phone book key Lists phone numbers in private phone book 23 Notepad key · In a call: Stores call partner's phone number · Idle state: Lists stored phone numbers 24 Absence key Configured for call diversion Configurable as number key or function key 25 Alpha key ABC Idle state: · 1x short: Dialling by name in all phone books · 2x short: Dialling by name in private phone book only To edit: Switches between digit input and character input 20321625en_ba_a0 3 Operating and Display Elements Display symbols 4v M Ms T Scrolls up (figure indicates entry number) Microphone switched on Handsfree mode activated Function activated (Foxkey) Text mode activated 4V m s i Scrolls down (figure indicates entry number) Microphone switched off Loudspeaker activated Information available A b I E a Note Company A (2-company system) Call Internal call External call Call successfully transferred B B P H Company B (2-company system) Re-call (if transfer attempt failed) Parked call (park) Call on hold (hold ) For a detailed description of the operating and display elements, please refer to the section "Using the Display and Operating Elements". 4 20321625en_ba_a0 Contents Contents Operating and Display Elements . 84 20321625en_ba_a0 5 Equipment Provided Equipment Provided Phone Handset Handset cradle Phone cord 35¡ 25¡ 20¡ M ABC END 1 4 7 PQRS 2 5 8 TUV ABC 3 MNO DEF GHI JKL 6 WXYZ 9 0 Handset cord 2 attachment tabs for optional equipment Power adapter1) for backlit display 1) 45pro only ­ country-specific design Optional Equipment Optional Equipment Alpha keyboard Extended keypad Different coloured keypad cover Headset 35¡ 25¡ 20¡ 6 20321625en_ba_a0 Safety and Liability Safety and Liability Safety Information Failure to observe this information can be hazardous and infringe existing laws. Please read the Operating Instructions and keep them for future reference. When handing over your phone to others, make sure you enclose these Operating Instructions. [. . . ] Set the volume of the attention tone with the "v" or "V" Foxkey. OK Press the "OK" Foxkey. The ringing properties are stored. Note 52 You can test each setting using the "Test" Foxkey. 20321625en_ba_a0 Personalizing Your Phone Phone Book Management This section explains how to enter a subscriber into the phone book, and how to edit or delete a phone book entry. Creating a New Phone Book Entry You want to store your own phone numbers. You cannot change the phone numbers stored in the system. MENU Phone book Press the Menu key repeatedly in the idle state until the displays shows "Phone book". The display shows "Enter name, enter number, enter address". Use the digit keys to enter the name you want to store. New entry Press the entry selection key for "Enter number". Use the digit keys to enter the phone number you want to store. Press the entry selection key for "Enter address". Use the digit keys to enter the address you want to store. Use the digit keys to enter the name of the party you want to store. Save Press the "Save" Foxkey. The display shows the stored phone book entry. Note The text mode is automatically activated when entering name and address. 20321625en_ba_a0 53 Personalizing Your Phone Editing a Phone Book Entry You want to edit a phone number stored on your phone. You cannot edit the phone numbers stored in the system. MENU Phone book Press the Menu key repeatedly in the idle state until the displays shows "Phone book". Press the entry selection key of the phone book entry you want to change. Detail Press the "Detail" Foxkey. The display shows the name, phone number and address of the first entry. To edit an entry: Press the "Edit" Foxkeys. Edit Use the entry selection key to jump to the line you want. The display shows the stored phone book entry. Configuring the Keys This section explains how to assign phone numbers and functions to a configurable key. There are two key types for storing numbers: · a configurable key ­ accessible at all times · the Foxkey itself ­ accessible only in the idle state Storing a Number under a Key ­ Number Key You want to call up a frequently used phone number with a single keystroke rather than enter it digit by digit. You can store a phone number complete with name under any key that is configurable. The key automatically becomes a number key. 54 20321625en_ba_a0 Personalizing Your Phone Each configurable key is assigned 2 storage spaces, which means you can store 2 phone numbers under a single configurable key. <long> To store a phone number under a configurable key: Press the key and hold it down for a moment. ­ or ­ Press the Info key repeatedly until the display shows your personal Foxkey allocation. <long> To store a phone number under the Foxkey: Press the Foxkey and hold it down for a moment in the appropriate place in the idle state. Note Note v V From here on, the operating sequence is the same as for: Storing under a configurable key (2 storage locations) and storing under the Foxkey (1 storage location). Use the "v" or "V" Foxkey to select "Number key". OK Press the "OK" Foxkey. The first phone number is stored; the display shows "Enter number". The second phone number is stored. 20321625en_ba_a0 55 Personalizing Your Phone Storing a Function under a Key ­ Function Key You want to call up a frequently used function, for example "call diversion", using a single keystroke rather than having to enter it by hand. [. . . ] 3, 29, 57 Text mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4, 12 Tracing malicious calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36 Transfer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23 Transferring a call partner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 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