User manual ALTEC LANSING 419-8B LF SPEAKER

[. . . ] * The document image data that is generated for jobs in fax mode is encrypted and then erased from memory as soon as the job is finished. To ensure that the data security function of the machine provides maximum security, observe the following: The administrator plays an important role in maintaining security. Sure to change the administrator password immediately each time a new person takes over as administrator. The administrator password on a regular basis (at least once every 60 days). [. . . ] Not select a number for the administrator password that can be easily guessed. The administrator of the machine should inform users that they are not to access the administrator settings without permission. The administrator and users of the machine are to be out of the office, security measures such as locking the door of the office should be taken to prevent unauthorized access. Customer bears responsibility for control of copies of documents made on the machine and faxes received on the machine. When the data security kit is installed, note that fax data in the public memory box used by the facsimile expansion kit (AR-FX7) can be read. NOTE When the security kit is installed, the fax forwarding function of models that have the fax function cannot be used. When the data security kit is installed, the following icon appears on the touch panel. In the job status screen, touch the icon ( ) to view information on the data security kit version. When the security kit is installed, data remaining in the unit is automatically erased after each copy, print, scan, and fax*1 job. When data clearing begins, the following message appears for 6*2 seconds. However, the extension phone can still be used at this time to make a call. Return to the "SECURITY SETTINGS" screen, touch the [NO] key. Data clearing is finished, you will return to the main screen that appeared before you entered the system settings. NOTE If you wish to cancel after data clearing has begun Touch the [CANCEL] key. When the [CANCEL] key is touched, the administrator password entry screen appears. Note that data that has already been cleared at the time you enter your 5-digit administrator password will not be restored. This program automatically clears all data stored in the unit when the power switch is turned on. This function is executed, unprocessed data in the unit will also be cleared. The optional fax expansion kit is installed Faxes that have not yet been printed such as stored fax jobs and faxes received at night will not be cleared. You wish to cancel after data clearing has begun See "Clear screen 2" in "CLEAR ALL MEMORY" on page 4 of this manual. [. . . ] You wish to cancel after data clearing has begun See "Clear screen 2" in "CLEAR ALL MEMORY" on page 4 of this manual. To initially enable the security function, you must use an administrator setting to enter the product key (password). The name of the administrator setting used for this purpose is "DATA SECURITY KIT". Touch the [DATA SECURITY KIT] key, press the number keys to enter the product key, and touch the [ENTER] key. [. . . ]