User manual ALCATEL 4028

[. . . ] Forwarding your calls from the receiving terminal ("Follow me") . p. 20 p. 20 p. 20 p. 20 p. 21 p. 21 p. 21 p. 21 p. 21 p. 21 p. 22 p. 22 p. 22 p. 22 p. 22 p. 23 p. 23 2. Using your telephone . p. 9 2. 1 2. 2 2. 3 2. 4 2. 5 2. 6 2. 7 2. 8 2. 9 2. 10 2. 11 2. 12 2. 13 Making a call . p. 9 p. 9 p. 9 p. 10 p. 10 p. 10 p. 10 p. 11 p. 11 p. 11 p. 11 p. 12 p. 12 6. Managing your charges . [. . . ] Rotating: forwarding activated Scroll bar: shows the position on a page Displays the content of the page selected Info page: contains information on the telephone and the status of its functions: name, telephone number, number of messages, activation of transfer function, appointment reminder, etc. Menu page: contains all functions and applications accessible via the keys associated with the words on the screen. From this page, it is possible to adjust the ringer volume and screen brightness, program the time of an appointment, lock the terminal, define the default page displayed, configure voice mail, and access telephone functions such as calling back one of the last 10 numbers or intercepting calls. Left-right navigator: used to move from one page to another. Up-down navigator: used to scroll through the content of a page. 7 1 1. 2 Description of the screens 1. 3 Call management screen Application screen Date Incoming call icon Time and status icon Date Application name Time and status icon Call holding icon Call in progress icon Application screen Events screen Pop-up display of functions accessible while the call is taking place Incoming call presentation screen. This screen is temporarily displayed when a call arrives and shows the name and/or number of the caller. Each tab corresponds to a call, the status of which is symbolized by its icon (in progress, held, arrival of new call). When a call is in progress, use the left-right navigator to look at held or incoming calls. Application screen: displays information relevant to programming or configuring the telephone. Events screen: displays events connected to the programming or configuration operations in progress, confirmation, rejection, error, etc. Use the up-down navigator to display the functions accessible. These functions (transfer, conference, etc. ) are directly related to the status of the call consulted. For example, the transfer function will not be available between a call in progress or a held call and an incoming call. Back/Exit key: used to switch from a telephone screen to an application screen. For example, can be used while a call is in progress to look up a number, program an appointment reminder, etc. While the call is in progress, press the Back/Exit key and display the Perso page. Calls in progress or waiting are displayed on the different line keys. It is then possible to converse with the caller of your choice by pressing the key associated with him. 8 2 2. 1 Using your telephone Other Making a call 2. 2 Receiving a call 2a bc 3d ef 5 jkl 6 o mn OR 2a bc 3d ef o 5 jkl 6 mn OR OR OR Paul is calling dial directly the number for your call lift the receiver number required lift the receiver hands free press the key next to the 'incoming call' icon 2a bc 3d ef 2. 3 OR Using the telephone in 'Hands free' mode 5 jkl 6 o mn OR Terminal idle: hands free number required programmed line key correspondent' s name you are in hands free mode Paul in conversation during a conversation To make an external call, dial the outside line access code before dialling your correspondent's number. 9 is the default code for an outside line. press and release Call in progress: terminate your call Paul in conversation For the operator, dial '0' (by default). during a conversation press and release · If the internal or outside number does not reply: During a conversation, you can lift the receiver without terminating the call. Interphon OR ¤Callback OR Text broadcast a message on the loudspeaker of the free terminal request callback to a busy terminal send a written message OR go to next screen 9 2 2. 4 Using your telephone · If name is not OK: 1stname Activating the loudspeaker during a conversation (receiver lifted) Loudspeaker OR 0 erase last letter entered OR Paul in conversation the loudspeaker key flashes extend search in list show next name during a conversation activate loudspeaker (long press) OR OR OR The key is no longer lit show previous name return to main menu adjust volume (7 levels) deactivate loudspeaker (long press) 2. 6 Make calls via your programmed call keys press and release the loudspeaker key to switch to hands free mode (light steady). 10:30 PERSO Helen 2. 5 Calling your correspondent by name (company directory) access the 'Perso' page find the correspondent you want to call from the programmed call keys call the chosen correspondent proposes a name followed by a corresponding telephone number and sequence number in list Dial by name Paul 001/003 2. 7 Calling from the common directory first letters of your correspondent's name · If name is OK: OK Your terminal has access to a common directory of outside numbers. 2a bc 3d ef 5 jkl 6 o mn make the call directory number 10 2 2. 8 Using your telephone Call back on the last 10 number dialled: Filtering calls using the voice mailbox 10:30 OR This service lets you filter incoming calls to your voice mailbox. When your caller leaves his message you can choose to communicate with him. menu RedialLst · Activating call screening: 2a bc 'Redial' key (long press) reach the 'Menu' page Call 3d ef 5 jkl 6 o mn enter your personal 'voice mailbox password screening' programmed key · When you receive a call: same key to stop listening and deactivate the screening select the No. in the last ten issued call required number 2. 10 Paul is screened Requesting automatic callback if internal number is busy you hear the message left by your caller name or number of the caller hands free to take the call internal number busy ¤Callback callback request acknowledged · Cancelling callback request: OR OR to stop listening only ×Callback cancellation of callback request acknowledged 2. 9 Redialling 2. 11 Answering an internal call in intercom mode Redialling the last number dialled (redial): You can answer without lifting the receiver. When you receive an internal call, your telephone rings and you are connected directly in hands free mode. The screen shows the caller's identity. last number redial · To activate - Terminal idle: 'Redial' key(short press) corresponding LED lights up When your caller hangs up, intercom mode remains active. · To deactivate - Terminal idle: the corresponding LED goes out 11 2 2. 12 Using your telephone Sending DTMF signals During a conversation you sometimes have to send DTMF signals, such as with a voice server, an automated attendant or a remotely consulted answering machine. ¤MFcode Paul in conversation during a conversation to activate The function is automatically cancelled when you hang up. 2. 13 Mute, so that your correspondent cannot hear you You can hear your correspondent but he/she cannot hear you: Paul in conversation The key lights up during a conversation disable microphone The key is no longer lit resume the conversation 12 3 3. 1 During a conversation Other Making a second call during a conversation 3. 2 Answering a second call during a conversation · A second correspondent is trying to call you: New call Paul in conversation 2 c ab jkl 3 de f 5 6 o mn during a conversation number of second correspondent RedialLst Paul in conversation Paul is calling during a conversation Answer call displayed: name or no. of the caller displayed for 3 seconds OR OR SpeedDial John in conversation to call a number in the select the no. in the directory last ten issued if your telephone allows this operation · Other methods for calling a second correspondent: 2a bc the first call is on hold OR Answer John in conversation the first call is on hold line key for which icon is flashing · To return to your first caller and end the conversation in progress: 3d ef 5 jkl 6 o mn Dial directly the number for your call. Programmed line key. John in conversation Paul in conversation OR OR key associated with the 'incoming call' icon · To cancel your second call and recover the first: 3. 3 Switching between calls (Broker call) John in conversation Paul in conversation OR OR During a conversation, a second call is on hold. [. . . ] Terminate consultation. OK password for this enter the number internal telephone of the terminal to receive the message · Adding or changing a business code during a call: "Business account code" programmed key enter number for correspondent "Business account code during call" programmed key 6. 2 Finding out the cost of an outside call made for an internal user from your terminal Paul in conversation the call is placed on hold during an internal conversation bc ef programmed key 'Meter Total Recall' Transfer 2a 3d 5 jkl 6 o mn outside number called transfer call to your correspondent on hold 24 7 7. 1 Programming your telephone Other Initializing your voice mailbox 7. 3 Modifying your personal code Your personal code is used to access your voice mailbox and to lock your telephone. light flashes enter your personal code then record your name according to voice guide instructions 10:30 menu Settings My options Password reach the 'Menu' page Your personal code is used to access your voice mailbox and to lock your telephone. 2a bc 3d ef 5 jkl 6 o mn 2a bc 3d ef 5 jkl 6 o mn 7. 2 Customising your voice greeting old code (4 digits) new code (4 digits) You can replace the greeting message by a personal message. As long as your voice mailbox has not been initialized, personal code is 1515. 10:30 menu Settings Mailbox Persomsg reach the 'Menu' page Voice mail Ready to record 7. 4 Configuring the telephone ringer Record Voice mail recording 10:30 menu Settings My Phone Ringing to start recording Stop recording Pause OR OR Default reach the 'Menu' page Choose the tune: end of recording to pause recording to return to the default message apply Melody Select the melody of your choice (16 tunes) Adjusting the ringer volume: apply your choice Volume select the volume of your choice (12 levels) 25 apply your choice 7 Activate/deactivate silent mode: Programming your telephone 7. 6 Selecting the welcome page Silent On Off This function is used to choose the page displayed by default on the telephone. to activate Activate/disable meeting mode (progressive ringing): to deactivate apply your choice 10:30 menu Settings My options Homepage Progress. On Off Choice to activate Activate/deactivate discreet ring mode: to deactivate apply your choice select the default page (consecutive presses) Off apply your choice Beeps On 7. 7 to activate Adjust ringer volume while a call arrives: Selecting language to deactivate apply your choice 10:30 menu Settings My options Paul is calling reach the 'Menu' page adjusting the ringer volume Language your telephone rings Choice 7. 5 Adjusting screen brightness select the language of your choice apply your choice 10:30 menu Settings My Phone Contrast 7. 8 Programming direct call keys (Perso page:) reach the 'Menu' page Screen Name OR Keys press a call key on the Perso page Number bc ef enter the name increase or reduce the brightness of the screen or keys (of the extension unit) by pressing consecutively on the corresponding keys 2a 3d 5 jkl 6 o mn enter the number 26 7 7. 9 Programming your telephone · To cancel your reminder request: 10:30 Programming direct call keys (F1 and F2 keys) menu Appointmt Choice Clear Name reach the 'Menu' page press a programmable key (F1 or F2) Number bc enter the name select the type of appointment (temporary or permanent) 7. 11 2a Identify the terminal you are on 3d ef 5 jkl 6 o mn The number of your telephone is displayed on the 'Info' page. enter the number Access the Info page using the navigator. 7. 10 Programming an appointment reminder 7. 12 You can define the time of a temporary reminder (one in 24 hours) or a permanent reminder (every day at the same time). Broadcasting background music on your loudspeaker 10:30 menu Appointmt Choice You can broadcast background music on the loudspeaker of your telephone (depending on configuration): reach the 'Menu' page select the type of appointment (temporary or permanent) when telephone is not in use, background music is played (Long press) 2a bc 3d ef 5 jkl 6 o mn same key to cancel (Long press) apply the appointment time · At the programmed time, your telephone rings: enter time of appointment The music stops when a call is made or received and starts again when you hang up. 7. 13 If you are in conversation, the display flashes and an audio tone is generated. After three calls without reply, a temporary request is cancelled but a permanent request remains in memory. If your calls are diverted to another terminal, the diversion is not applied to the reminder call. Lock / unlock your telephone 10:30 menu Lock 2a bc 3d ef 5 jkl 6 o mn your telephone is locked/unlocked reach the 'Menu' page 27 depending the displayed informations, enter your password or confirm 7 7. 14 Programming your telephone Configuring the audio jack of your telephone By default, the audio jack of your telephone can be used to connect a headset, hands free kit or loudspeaker. 10:30 menu Settings My Phone Jack reach the 'Menu' page Headset OR Handsfree OR Ldspeaker 7. 15 Activating/deactivating 'forced headset' mode 'Forced headset' mode must be activated as soon as a headset is installed instead of the receiver. 10:30 menu Settings My Phone FcedHead reach the 'Menu' page On OR Off activating/deactivating 'forced headset' mode 28 Guarantee and clauses Independently of the legal warranty that covers this appliance, it is guaranteed for 1 year, parts and labour, counting from the date indicated on your invoice. The warranty does not however apply in the following cases: in the event of use that does not comply with the instructions given in this user's manual, faults or damage caused by natural wear, damage resulting from a cause external to the appliance (e. g. [. . . ]