User manual ACT WIN PRO TIME AND ATTENDANCE

[. . . ] 5 Clocking In. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Clocking Out. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Late Arrival . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Rounding on clocking in . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . [. . . ] The Time and Attendance doors are assigned under View>Options->Doors. When the user presents his card, the screen on the controller will display the users name and prompt for a clock-in or a clock-out. JOHN BLACK In Out Pressing the 1 key will clock-in and pressing the 3 key will clock out. *Version 1. 14 or later must be used on the ACTpro 3000, Version 4. 16 or later must be used on the ACTpro 2000. Page 2 Access Control Technology Time and Attendance 2. Configure Absence Types ACTWin pro This screen allows the administrator to configure all the absence types that may be used to justify an employees' absence. Click on Time & Attendance -> Absence Types. There are a number of absence types built-in for ease of use. Paid Absences are absences where the employee is paid while absent, eg. Actual Absences are absences where the employee is absent but still working. Specify if the Absence type applies to Workdays, Weekdays or calendar days, eg. Annual leave normally applies to workdays only, but business leave may apply to Weekdays if the employee will be paid for working Saturdays. Page 3 Access Control Technology Time and Attendance 3. Configure Daily Schedules ACTWin pro The next step is to configure a daily schedule for employees. This is the most important step in the configuration process and should be setup by someone with in-depth knowledge of the company's work practices. Click on Time & Attendance -> Daily Schedule. Different daily schedules may be configured for different employees. For example, some employees may only work mornings, others may start early and finish early etc. 3 daily schedules are already built-in to the application and they may be modified for your company's requirements. The Working Day time window is mandatory and appears in all daily schedules. Clicking Edit allows the Time window to be modified. Page 4 Access Control Technology Time and Attendance 3. 1 Working Day ACTWin pro The Start and End times specify when the day begins and when it is over. (The + symbol beside the End signifies midnight at the end of the day). Contracted Time specifies the number of hours the employee is expected to work. If the employee works less than the Minimum time or more than the Maximum time, an anomaly is generated. Page 5 Access Control Technology Time and Attendance 3. 2 Clocking In ACTWin pro Clocking In is used to assign a time window, where the employee is expected to clock in. Even though the employee may clock-in during this time, he is not considered working by the system until the End time. Click on OK to save the Clocking In time window. 3. 3 Clocking Out Clocking Out window is used to assign a time window when the employee is to clock out. If the employee clocks out during this time, work is considered over at the Start time. Page 6 Access Control Technology Time and Attendance 3. 4 Late Arrival ACTWin pro If the employee clocks in within this window, he is considered late. A serious lateness appears as an anomaly after the serious lateness time. Page 7 Access Control Technology Time and Attendance 3. 5 Rounding on clocking in This is used to round all the clock-ins during the day. ACTWin pro The Start and End times specify when roundings on the clock-ins takes place. [. . . ] Choose the types of anomalies to filter and click Run. Page 21 Access Control Technology Time and Attendance 7. European Working Time Directive ACTWin pro From this screen, employees who are exceeding the working time limits defined by the European Working Time Directive may be displayed. The start date to begin the calculations from may be configured as well as the reference period to use and the weekly average limit. In this example, employees who worked more that 48 hours per week, on average, over 17 weeks since the 2nd of January 2006 will be highlighted. 8. Absentees/Present This screen allows a report to be run for any time to see who was present or absent at that time. 9. [. . . ]