User manual ACCPAC SIMPLY ACCOUNTING 9.0-WORKBOOK

[. . . ] Workbook 002160235051 NEW VERSION © Copyright 2002 ACCPAC International, Inc. Publisher No part of this documentation may be copied, photocopied, reproduced, translated, microfilmed, or otherwise duplicated on any medium without written consent of ACCPAC International, Inc. Use of the software programs described herein and this documentation is subject to the ACCPAC International License Agreement enclosed in the software package. ACCPAC, the ACCPAC logo and Simply Accounting are either registered trademarks or trademarks of ACCPAC International, Inc. [. . . ] On the Statistics tab, enter the following: Show Units Sold In: In the Last Year section: Number Of Transactions: Units Sold: Amount Sold: Cost Of Goods Sold (C. O. G. S. ): Date Of Last Sale: Each 22 35 3500. 00 2625. 00 08-04-2004 The Statistics tab of the Inventory and Services record should look like this: 4. On the History tab, enter the following: Opening Quantity: Opening Value: 65 4, 875. 00 5. Statistics Tab Scroll to items A15 and A18, entering the following information for them: Item Number: Show Units Sold In: Number Of Transactions: A15 Each 45 A18 Each 7 62 Simply Accounting Finish Entering History Units Sold: Amount Sold: Cost Of Goods Sold: Date of Last Sale: History Tab 49 1, 470. 00 1, 078. 00 12-14-2004 60 1, 500. 00 9 28, 800. 00 22, 500. 00 12-19-2004 6 15, 450. 00 Opening Quantity: Opening Value: 6. To review the inventory details: a) In the Inventory And Services icon window, from the Reports menu, choose Inventory. c) Select the Stocking Units option. d) Check the Include Historical Difference box. f) Repeat steps a) through e), but select the Inventory By Item option instead of the Inventory By Asset option. Finish Entering History You can continue to change account balances or other information, and you can delete records without restriction, until you set up Simply Accounting to accept only new transactions using the Finish Entering History command. You should finish entering history by the end of the first fiscal year, prior to completing year-end activities. If you have not finished entering history, Simply Accounting will not allow you to start a new year. Before you finish entering history, ensure that the balances of all the modules (such as Customers or Vendors) equal the balances of their respective linked accounts. To check for differences, display or print the reports for modules in which you entered history, using the option to include historical differences. For example, when you display the Customer Aged report, be sure Workbook 63 Entering Purchases to select Include Historical Difference. The report then includes a line indicating whether the balance for the module matches the balance in the linked account. Back up your data It is important to back up your data before choosing the Finish Entering History command. Once you finish entering history, you cannot enter additional historical information. In the Home window, choose Backup from the File menu or toolbar, then fill in the screen. For more details, see "Backing Up Your Company's Information" in Chapter 19 in the User Guide. Backup Exercise 17: Finish Entering History Be certain that the fiscal start, fiscal end, and earliest transaction dates are correct (as you set up earlier in Exercise 1). To check these dates, choose Company Information from System Settings on the Setup menu. In the Home window, from the History menu, choose Finish Entering History. A warning appears, telling you to back up your data before proceeding. The History symbols disappear from the modules on the Home window, indicating that you can no longer enter historical information. Entering Purchases To record a purchase of inventory or services, you use the Purchases, Orders, and Quotes window. When you record purchases of inventory or services, the Vendors And Purchases, Inventory And Services, and General modules are affected. 64 Simply Accounting Entering Purchases The Purchases, Orders, and Quotes window looks like this: You enter information in the following fields: Transaction. The appearance and function of the Purchases, Orders, and Quotes window varies, depending on the type of transaction you select: Invoice. For recording details of an invoice from your suppliers (vendors) for a purchase you made. For recording details quoted by your suppliers for goods or services you might want to purchase later. (You can convert the quote into an order or invoice if you decide to make the purchase later. ) The program stores the information from purchase orders and quotes for tracking purposes only; it does not update the accounts until you record a purchase invoice. [. . . ] This information is now available when you enter a sales order, quote, or invoice. To review or edit the time slip, open the Time Slips window and from the Time Slip menu, choose Look Up Time Slip to review only, or choose Adjust Time Slip to edit. To remove the time slip, first look up the time slip and then choose Remove Time Slip. To print the information on a report: From the Home window, choose Reports, then Time and Billing, and one of the following reports: I I I Time by Customer Time by Employee Time by Activity Workbook 129 Time and Billing Part 3: Entering a Sales Invoice You are now ready to create invoices to charge your customers for the services provided. [. . . ]