User manual ACCPAC SIMPLY ACCOUNTING 9.0

[. . . ] User Guide 002160035008 NEW VERSION © Copyright 2002 ACCPAC International, Inc. Publisher No part of this documentation may be copied, photocopied, reproduced, translated, microfilmed, or otherwise duplicated on any medium without written consent of ACCPAC International, Inc. Use of the software programs described herein and this documentation is subject to the ACCPAC International License Agreement enclosed in the software package. ACCPAC, the ACCPAC logo and Simply Accounting are either registered trademarks or trademarks of ACCPAC International, Inc. [. . . ] Simply Accounting can also remind you to re-order items when stocks are getting low. In the Transaction field, select Invoice, and then select the method of payment. If you will bill the customer later for this invoice, select Pay Later. Selling User Guide 13­3 Part 2: Day-to-Day Business The payment method determines which fields appear on the screen. If you receive cash or a cheque, select the bank where the funds will be deposited. You can enter a new customer, account, inventory item, or service "on the fly" by typing a new name. 3. Select or enter the customer name. If you plan to do business with this customer only once and don't want to add the name to Simply Accounting, type the name of the customer, press the Enter key, and then click Continue. Note: If you do not use a customer that you have entered into Simply Accounting, you must receive payment for the invoice immediately. 4. Once you have entered the date and other background information, fill in the goods and services that you are selling: If you select an inventory item or service that you have already entered into Simply Accounting, the Account (Acct) field is filled automatically. Otherwise, you must select the account that will record the item's value. Usually, you select a revenue account, in the 4000 range. 5. Fill in the freight payment information, if necessary. Note: If you are selling to a foreign customer, you must enter the freight amount in the foreign currency. 13­4 Simply Accounting Chapter 13: Selling Print 6. 7. To print an invoice for your customer, you can choose Print from the File menu. Click Process. Entering an Order from a Customer Enter an order in Simply Accounting when you sell goods or services that you have not yet shipped. If you ship only part of an order, you must enter the transaction as an order first. For more information on filling orders, see "Filling an Order or Quote" later in this chapter. If you have already entered a quote for the order, you should follow the instructions in "Entering an Order for Goods and Services Based on a Quote" later in this chapter. (For more information on sales, see "Entering a Sales, " earlier in this chapter. ) Selling User Guide 13­5 Part 2: Day-to-Day Business You can confirm the order via e-mail. Enter the date that you expect to ship goods or provide services. You should allow Simply Accounting to automatically calculate the backordered items. 4. Click Record. Note: Simply Accounting updates only your inventory to record the pending order because no money has changed hands. Giving a Quote to a Customer If a customer requests a price quote, you can use Simply Accounting to quickly put one together and print or e-mail it. You can easily change that quote to an order or a sale if the customer decides to purchase the items. (For more information on sales, see "Entering a Sale, " earlier in this chapter. ) 13­6 Simply Accounting Chapter 13: Selling Tip: You may wish to type a ship date now, so that when the customer orders this item, you can quickly change the quote to a purchase order or invoice. Note: Simply Accounting stores the quote until you remove it or the customer orders or purchases the items. For more information on removing quotes, see "Changing or Cancelling a Sales Order or a Quote, " later in this chapter. Entering an Order for Goods and Services Based on a Quote When you fill an order based on a quote that you entered into Simply Accounting, you can retrieve the quote and change it to an order. Select the customer, and then in the Transaction field, select Sales Order. If you want to print a copy of the sales order, choose Print from the File menu. [. . . ] See: ROE Records adding on the fly, 22­14 setting to inactive, 23­1 Recurring transactions, 22­15 to 22­17 changing, 22­16 storing, 22­15 using, 22­15 Refunds. See: Returns Related historical accounts, 2­10, 2­11 Reminder message project allocation, 5­3 updating exchange rates, 10­5 when closing a record without saving, 3-21 Reminders. See also: To-Do Lists; Checklists backing up, 19­3 Removing accounts, 2­12 linked accounts, 2­10 records, 20­2 security, 3­30 Removing (continued) user, 3­29 user password, 3­28 Repair Security command, 3­31 Reports. See also: Advanced Topics manual cash-basis accounting, 28­4 comparative income statement, 20­16 customizing colours and fonts, 3­19 for audit trail, 21­11 getting details, 22­11 multi-period, 23­5 printing (testing), 8­1 Project Budget, 20­16 Restoring, 19­4 damaged security file, 3­31 system administrator's password, 3­31 Returns, 13­15 to 13­17 as a credit note, 13­17 as a refund, 13­16 Revenue account, 9­3 Revenues allocating to projects, 17­1 to 17­2 graphs, 24­7 Reversing. [. . . ]