User manual ACCPAC INVENTORY CONTROL-GETTING STARTED

[. . . ] , QYHQWRU\&RQWURO$ *HWWLQJ6WDUWHG © Copyright 2002 ACCPAC International, Inc. Publisher No part of this documentation may be copied, photocopied, reproduced, translated, microfilmed, or otherwise duplicated on any medium without written consent of ACCPAC International, Inc. Use of the software programs described herein and this documentation is subject to the ACCPAC International License Agreement enclosed in the software package. ACCPAC, the ACCPAC logo, and Simply Accounting are either registered trademarks or trademarks of ACCPAC International, Inc. [. . . ] If you do not use ACCPAC Accounts Payable, a list of the vendors you deal with (including the items you purchase from each vendor) (optional). If you use a multicurrency Inventory Control ledger, a list of the source currencies in which you deal, and a list of current exchange rates. I I I I 3­8 ACCPAC Inventory Control Setting Up an Inventory Control System Work from data entry forms and checklists I The data entry forms and checklists you printed and filled out while reading Chapter 2, "What You Need to Know Before Setting Up Inventory Control. " Consider importing the data You may be able to enter much of the Inventory Control data by copying it directly from files created by another program. You can import data into ACCPAC Inventory Control for: Setting Up Inventory Control I I I I I I I I I Account sets Bills of material Categories Item pricing Item mappings Item structures Items Location details Contract pricing I I I I I I I I Locations Physical inventory quantities Price list codes Reorder quantities Sales statistics Segment codes Transaction statistics Vendor details For further information about importing, read Appendix C, "Importing and Exporting, " in the User Guide. Step 2: Add Inventory Accounts to Your Chart of Accounts Add the accounts to your general ledger that you need for your Inventory Control data, including: I I I I I Inventory control Payables clearing Adjustment write-off Assembly cost credit Non-stock clearing I I I I Cost of goods sold Cost variance Sales Returns Getting Started 3­9 Setting Up an Inventory Control System Step 3: Add Tax, Currency, and Security Information for Inventory Control in Common Services Tax Services Use the Tax Services form in Common Services to enter tax information used in Inventory Control. For information about this service, see the Tax and Bank Services User Guide. If you use currency codes or currencies not currently included in the Common Services Currency feature, add the currencies you require, and enter rates for each currency, following the instructions in the System Manager User Guide. Security Use Administrative Services to assign passwords and assign user authorizations for Inventory Control. See Chapter 7, "Setting Up Security, " in the System Manager Administrator Guide for more information. Step 4: Select Inventory Control Options After you install the Inventory Control program and activate Inventory Control for your company database, your first task is to select Inventory Control processing options and enter general information about your inventory system. You enter this information in the I/C Options form, which is found in the Inventory Control Setup folder. If you change settings after setup, you can modify the information in the I/C Options form. The I/C Options form contains the following tabs: I I I I Company. Integration. For background reading about setup options, see "Choosing Inventory Control Options, " in Chapter 2 of this manual. 3­10 ACCPAC Inventory Control Setting Up an Inventory Control System To set up the I/C Options form: 1. Company tab in the I/C Options form Double-click the Options icon in the I/C Setup folder. The following form appears: Setting Up Inventory Control 2. Make changes on the Company tab, as described below: Contact Name. Enter a name to identify a contact person or position in the company for which you are creating the Inventory Control system, or use the field for your own purposes. Enter the telephone and fax numbers of the company for which you are setting up Inventory Control. To change any other information on this tab, use the Company Profile form in Common Services. Getting Started 3­11 Setting Up an Inventory Control System 3. Processing tab in the I/C Options form Click the Processing tab to display the following form: Processing tab 4. Complete the Processing tab, as described below: Functional Currency. All ACCPAC programs that you integrate with Inventory Control use the same functional currency, as specified in the Company Profile in Common Services. (You cannot change your functional currency in the I/C Options form. ) If you selected the Multicurrency option for the company in the Company Profile form in Common Services, the Multicurrency field appears on the Processing tab of the Inventory Control Options form. If you want to use more than one currency in Inventory Control (or in Order Entry or Purchase Orders), select the multicurrency option (if it appears). If you do not select this option, Inventory Control uses single-currency accounting. This field appears only if you selected the Multicurrency option in Common Services. Enter the code for the rate type or use the Finder to select the rate type that identifies the set of rates, such as spot rates, that you want to use to convert source-currency amounts to functional-currency equivalents for Inventory Control transactions. 3­12 ACCPAC Inventory Control Setting Up an Inventory Control System You can change the default rate type at any time. To allow fractional quantities for your inventory items, select this option. If you do not select this option, you are not required to enter decimal places while entering quantities on transactions, or conversion factors for units of measure, and decimal places do not appear on reports. [. . . ] If you have not yet set up your own Inventory Control system, follow the instructions in Chapter 3 in this manual. When you are using Inventory Control forms, remember to take advantage of online Help (by pressing the F1 key) to find out about the field or form you are using, and to display information about other aspects of the program. Tutorial Getting Started 4­53 Index A Account set codes specifying, 3­27 Account sets adding, 3­26 general ledger accounts used in, 2­30 setting up overview, 2­29 specifying costing methods, 2­31, 3­28 specifying the account set code, 3­27 Accounts Payable using, on the Internet, 1­1 using, with a browser, 3­2 Accounts Sets window using, 3­27 Accumulate By option selecting, 2­10, 3­15 Accumulating item statistics changing the accumulation method overview, 2­11 selecting, 3­14 choosing calendar or fiscal year, 2­10, 3­15 choosing the period type, 2­10, 3­15 Adding account set codes, 3­27 account sets overview, 2­29 specifying, 3­26 bills of material overview, 2­57 specifying, 3­62 categories overview, 2­39 specifying, 3­35 Adding (continued) commission information to categories, 3­36 company contact name, 3­11 current and historical transactions, 2­61 current and previous-year sales statistics, 3­70 overview, 2­62 current and previous-year transaction statistics, 3­72 overview, 2­63 current item quantities and costs overview, 2­62 current item quantities and costs, 3­67 Default Item Structure, 3­16 item details to locations, 3­58 item records overview, 2­49 specifying, 3­39 item structures specifying, 3­24 items to price lists overview, 2­45 items to price lists, 3­51 items to specific locations overview, 2­56 items to specific locations, 3­48 Index location details specifying, 3­58 locations, 2­42 overview, 2­42 specifying, 3­28 Getting Started Index­1 Adding (continued) optional fields to item records overview, 2­14 selecting, 3­17 selecting the Use option, 3­17 price list codes overview, 2­43 specifying, 3­31 reorder information overview, 2­54 specifying, 3­64 sales statistics, 3­70 overview, 2­62 segment codes, 3­23 overview, 2­24 specifying, 3­23 structure codes, 3­25 transaction statistics, 3­72 overview, 2­63 Additional Cost for Items on Receipt Returns option selecting, 3­14 Additional Cost for Items on Receipt Returns option overview, 2­9 Additional costs allocating on receipt returns overview, 2­9 selecting, 3­14 Adjustment Write-Off general ledger account, 2­30 Adjustments allocating additional costs on receipt returns overview, 2­9 selecting, 3­14 Allow Edit Of Statistics option selecting, 3­14 Allow Fractional Quantities option overview, 2­6 selecting, 3­13 Allow Inventory Levels To Be Less Than Zero option. See Allow Negative Inventory Levels option Allow Items At All Locations option overview, 2­7 selecting, 3­13 Allow Negative Inventory Levels option overview, 2­6 selecting, 3­13 Alternate Amount Name overview, 2­12 specifying, 3­15 Alternate amounts used in Order Entry and Purchase Orders, 2­12 Alternate cost fields overview, 2­12 specifying, 3­15 Alternate costs. See Alternate Amount 1/2 Name option Alternate items overview, 2­53 Append G/L Transactions to Existing Batch option selecting, 2­17 Append G/L Transactions To Existing Batch option selecting, 3­19 Assembling items. [. . . ]