User manual AASTRA OFFICE 35 QUICK USER GUIDE

[. . . ] Answer or make an external or internal call, inform the 1st party that you will be setting up a conference, press the Fox key (under "Enquiry_c "), dial the 2nd party (internal or external), inform 2nd party that you are setting up a conference, then press digit 3 ( or "Conf. ") ­ then all parties are conferenced. If you do not want the other party on line to hear what you are saying, then press the FoxKey under the word "Micro". When a busy extension is encountered, you will hear the busy tone and " C_back C_ Waiting" will appear on the display, press the Fox key under the word "C_back", the system acknowledgement tones will be heard. When you answer it your requested callback call will be placed to the other party. [. . . ] (or "Delete" or "Edit" as you choose) This powerful system feature allows quick access to all the stored numbers. It accesses the system-wide directory, your private file and your programmed keys. It operates in a very similar way to the name search and dial feature on many Mobile Phones. It saves you having to look up or remember your colleagues' numbers, and saves a lot of time!To use it, simply enter the first 2 or 3 letters of the persons last name (using the letters printed just below the digits of the dial pad) - NB You only need to press the key with the letter you want ONCE each - Then press the Alpha key (ABC key). Any names that match the combination of letters will appear in the display. If more than one name is found, then the Scroll Arrows will appear (and the number of matches) ­ Press the Fox Key under the arrows to scroll through the names until you see the one you want then press the Fox Key under "Call" or lift the handset, or press the speaker key for hands-free. TIPS - You can shorten the search procedure by using the # key for a space. So for example, to find Laver, Fred you simply press 5, 2, #, 3 (L, A, space F). If many matches are found, you can then enter another one or two letters. You can scroll through the list of matches (if more than one is found) by using the Up/Down scrollarrows. You can also search whilst you have a call on-line, either to give out the number to the caller or transfer the call. Pressing this takes you through the various extra features available on your phone / system. Just press repeatedly till you see the item you want, then follow the prompts on the display ­ selecting by pressing the Fox key under the desired item. (For full details, see the full User Guide) i appearing in the right of the display indicates that there is information present for you. Alpha-dial / Search or Name Dial ! Menu Key ! Ring Volume TIP - Press and hold down the Menu Key for 2-3 secs, this will take you straight to the Programming menu. You can adjust the ring volume up or down while your phone is ringing using the + & - Keys. OR you can go into the programming menus (see above) and press the Menu key till you see "Ring". Then you can adjust the Volume, Melody and Speed by scrolling through the options. This enables you to distinguish your ringing phone from a colleague's. Free keys can be assigned as "Number keys" or "Team Keys". [. . . ] You will be prompted for your 4 digit PIN code (default is 1234), then press 1 to listen to messages, 2, to carry out changes to your mailbox or 3 to change your greeting. Don't press Foxkey under " Delete" ­ this simply deletes the Notification message which is done automatically when a message is saved or deleted. Tip- you can press the digits immediately if you know the sequence ­ you don't have to wait for all the prompt messages!To change or record your greeting, access your mailbox, enter your PIN and type 3, 2, this takes you straight to the greeting menus. [. . . ]